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Microsoft Excel Spreadsheet

Microsoft Excel Spreadsheet. Review. Templates. Templates can be produced for the following elements: Text and Graphics Formatting Information – Layouts, Styles Headers and Footers Formulas Macros. Templates. Creating Templates Create the Workbook you wish to save as a template

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Microsoft Excel Spreadsheet

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  1. Microsoft Excel Spreadsheet Review

  2. Templates • Templates can be produced for the following elements: • Text and Graphics • Formatting Information – Layouts, Styles • Headers and Footers • Formulas • Macros

  3. Templates • Creating Templates • Create the Workbook you wish to save as a template • File | Save As • Type the name for the template in the name box • From the Save as type drop down list box, select Template • The extension .XLT is added to the filename and the template is saved in the Template folder

  4. Templates • Using a Template • File | New • Select template from the template tab in the New dialog box • Select O.K. to open a copy of the template

  5. Excel Basics • In Excel, Numbers can contain only the following characters: • 0123456789 • +-( ),/.$%Ee • Excel has the .xls extension

  6. Excel Basics • Each Excel file is a workbook that can hold many worksheets. • The worksheet is a grid of columns (designated by letters) and rows (designated by numbers). • The letters and numbers of the columns and rows (called labels) are displayed in gray buttons across the top and left side of the worksheet. • The intersection of a column and a row is called a cell.

  7. Excel basics • The Standard Toolbar • This toolbar is located just below the menu bar at the top of the screen and allows you to quickly access basic Excel commands

  8. Excel Basics • Toolbars • Select View|Toolbars from the menu bar to select more toolbars.

  9. Excel Basics • Adding Worksheets, Rows and Columns • Worksheets - Add a worksheet select Insert|Worksheet from the menu bar. • Row - To add a row to a worksheet, select Insert|Rows from the menu bar, or highlight the row by clicking on the row label, right-click with the mouse, and choose Insert. • Column - Add a column by selecting Insert|Columns from the menu bar, or highlight the column by click on the column label, right-click with the mouse, and choose Insert.

  10. Excel Basics • Resizing Rows and Columns • There are two ways to resize rows • Resize a row by dragging the line below the label of the row you would like to resize. Resize a column in a similar manner by dragging the line to the right of the label corresponding to the column you want to resize.- OR - • Click the row or column label and select Format|Row|Height or Format|Column|Width from the menu bar to enter a numerical value for the height of the row or width of the column

  11. Excel Basics • Moving and Copying Cells • Moving CellsTo cut cell contents that will be moved to another cell select Edit|Cut from the menu bar • Copying CellsTo copy the cell contents, select Edit|Copy from the menu bar. • Pasting Cut and Copied Cells Highlight the cell you want to paste the cut or copied content into and select Edit|Paste from the menu bar.

  12. Excel Basics • Moving sheets in Excel • Left-click the tab of the sheet and drag it either to the left or right • Once you are finished let go of the mouse button

  13. Formatting the Workbook • Formatting Toolbar • Font and cell attributes can be added from shortcut buttons on the formatting bar. • If this toolbar is not already visible on the screen, select View|Toolbars|Formatting from the menu bar

  14. Formatting the Workbook • Format Cells Dialog Box • For a complete list of formatting options, right-click on the highlighted cells and choose Format Cells from the shortcut menu or select Format|Cells from the menu bar.

  15. Formatting the Workbook • AutoFormat • preset table of formatting options • Highlight the cells that will be formatted • Select Format|AutoFormat from the menu bar • select the format you want to apply to the table by clicking on it with the mouse. • Click the Options... button to select the elements that the formatting will apply to. • Click OK when finished

  16. Formatting Cells • Formulas • must begin with an equal sign "=“ • Relative Addressing • Calling cells by just their column and row labels (such as "A1"). • Absolute Addressing • To prevent changes in cells, dollar signs "$" must be placed within the cell addresses in the formula • Mixed Addressing • can be used where only the row OR column is fixed

  17. Formatting Cells • Function Wizard • View all functions available in Excel by using the Function Wizard • Select the cell where the function will be placed and click the Function Wizard button on the standard toolbar. • browse through the functions by clicking in the Function category menu on the left and select the function from the Function name choices on the right. • Click OK to select a function.

  18. Formatting Cells • Autosum • Use the Autosum function to add the contents of a cluster of adjacent cells. • Select the cell that the sum will appear in that is outside the cluster of cells whose values will be added. • Click the Autosum button (Greek letter sigma) on the standard toolbar. • Highlight the group of cells that will be summed • Press the ENTER key on the keyboard or click the green check mark button on the formula bar

  19. Formatting Cells • Autofill • allows you to quickly fill cells with repetitive or sequential data • Type the beginning number or date of an incrementing series or the text that will be repeated into a cell. • Select the handle at the bottom, right corner of the cell with the left mouse button and drag it down as many cells as you want to fill. • Release the mouse button.

  20. Graphics • Adding Clip Art • Select Insert|Picture|Clip Art from the menu bar. • To find an image, click in the white box following Search for clips. Delete the words "Type one or more words. . ." and enter keywords describing the image you want to use.- OR -Click one of the category icons. • Click once on the image you want to add to the worksheet

  21. Graphics • Add An Image from a File • Select Insert|Picture|From File on the menu bar. • Click the down arrow button on the right of the Look in: window to find the image on your computer. • Highlight the file name from the list and click the Insert button

  22. Charts • Chart Wizard • The Chart Wizard walks you through the process of creating a chart by displaying a series of dialog boxes • Highlight all the cells that will be included in the chart including headers • Click the Chart Wizard button on the standard toolbar to view the first Chart Wizard dialog box • Chart Type - Choose the Chart type and the Chart subtype if necessary

  23. Charts • Chart Source Data - Select the data range (if different from the area highlighted in step 1) • Chart Options - Enter the name of the chart and titles for the X- and Y-axes. Other options for the axes, grid lines, legend, data labels, and data table can be changed by clicking on the tabs

  24. Charts • Chart Location - Click As new sheet if the chart should be placed on a new, blank worksheet or select As object in if the chart should be embedded in an existing sheet • To resize the chart, click on its border and drag any of the nine black handles to change the size • Select the border of the chart, hold down the left mouse button, and drag the chart to a new location

  25. Chart • When referencing a chart from a different sheet, make sure and include that sheet’s address. • Ex: (,Sheet1!$B$3:$G$4$, Sheet2!$B$3:$G4$) • Page E 3.52 (Project 3)

  26. Page Setup and Printing • Page Breaks • select the row you want to appear just below the page break by clicking the row's label. Then choose Insert|Page Break from the menu bar • Page Setup • Select File|Page Setup from the menu bar to format the page • Page Tab: • Orientation, Scaling, Paper Size, Paper Quality • Margins: • Left, Right, Top, Bottom, Header, and Footer margins • Header Footer: • Add a preformatted header ad footer, or create your own • Sheet: • Print Area, Print additions, Print Order

  27. Page Setup and Printing • Print Preview • Select File|Print Preview from the menu bar to view how the worksheet will print • Options • Next/Previous: display the pages • Zoom: view the pages closer • Page Setup: page layout modifications • Print: print the document

  28. Page Setup and Printing • Print • select File|Print from the menu bar • Options • Print Range - Select either all pages or a range of pages to print. • Print What - Select selection of cells highlighted on the worksheet, the active worksheet, or all the worksheets in the entire workbook. • Copies - Choose the number of copies that should be printed. Check the Collate box if the pages should remain in order

  29. Hot Keys

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