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Qualicum School District 24/25 Budget Information & Operating Grant Announcement

In a recent special budget board meeting on April 16, 2024, Qualicum School District 24/25 discussed the budget process so far, survey results highlighting stakeholder feedback, an operating grant announcement with provincial funding increases, identified cost pressures, and considerations for budget responses moving forward. Key areas of focus included alignment with strategic priorities, transparency, stakeholder engagement, fiscal sustainability, program evaluation, and fiscal risk management. The meeting also addressed specific challenges and opportunities such as teacher quality, Indigenous education support, student engagement, technology integration, and social-emotional learning initiatives.

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Qualicum School District 24/25 Budget Information & Operating Grant Announcement

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  1. Qualicum School District 24/25 Budget Information Special Budget Board meeting April 16, 2024  Budget Process to date  Budget survey results  Operating Grant announcement  Cost pressures  Budget response considerations  Next Steps

  2. Budget Process to date:

  3. Annual Budget Cycle January - March • Information gathering/Survey • Enrolment/staffing projections • Inclusion of Multi year planning* • Partner/public info sessions October - December • Staffing adjustments • Grant Recalculations Amended Annual Budget adoption (by Feb 28) • Budget Grant announcement (mid March) July – September • New School Year • School start up • Section/Classroom adjustments April – June • Follow up with Partners/Public • Board/Management Discussions Annual Budget adoption (by June 30)

  4. 2024-25 Budget Planning What makes a better budget? What How Alignment with strategic plan and priorities Multi Year Financial Plan Transparency, openness and accessibility Public meetings, documents and presentations Participative, inclusive and realistic debate Engagement of all Stakeholders Comprehensive budget accounting Aligns with Financial statement formats Performance evaluation and value for money Review of programs and priorities Fiscal risks and sustainability What we know, what we don’t know Quality, integrity and independent audit Independent audit of financial statements Capital budgeting framework Understanding costs and funding mechanisms

  5. Budget Survey results:

  6. 24/25 Budget Planning – Survey results

  7. 24/25 Budget Planning – Survey results Quality Teachers Leadership Appreciation Appreciation for dedicated teachers and support staff. Recognition of effective school leadership. Indigenous Resources Calls for more resources and support for Indigenous education. Student Engagement More emphasis on engaging students and adapting teaching methods to diverse learning styles. Food Programs and Support Recognition of programs addressing food insecurity and mental health support. Technology Integration Literacy Focus Individualized Support Acknowledgment of sufficient technological resources. Suggestions for a greater focus on literacy. Recognition of efforts to meet individual student needs. Challenges Concerns about behavioral issues and academic performance. Social-Emotional Learning Emphasis on emotional well-being and learning through play. Parent and Community Support Gratitude for community support and inclusive policies, particularly for LGBTQ2+ students. Safe Environment Importance of creating a safe and positive learning environment. Facilities and Maintenance Efforts to consolidate old non-school sites and respond to work orders

  8. Operating Grant announcement:

  9. 2024-25 Budget Planning Operating Grant Announcement Provincial Education funding increased by $344 million Committed to Fully fund wage increases for all staff based on Provincial Bargaining Some additions to Classroom Enhancement fund and Community Link funds based on staff allocations Limited increases for replacement cost pressures or other inflationary factors Early Care and Learning, Family affordability and Food initiatives continue to be a priority Some commitments are still to be confirmed – Learning supports and additional Food funds

  10. 24/25 Planning – Enrolment by Program Reminder: Enrolment for September is expected to be the same as this year, i.e. no new funding for enrolment growth…

  11. 2024-25 Budget Planning 24-25 Operating grant Totals Notes 23/24 Operating Grant (Recalculated) 23/24 Labour Settlement special grant Total 23/24 Operating grants 50,967,384 880,998 51,848,382 rolled into grant for 24/25 includes 2% for Teachers/Support staff/Non educator exempt Estimated 24/25 Operating grant 53,217,746 Increase in Operating grant 1,369,364 before escalations and requests Additional funds (approx. $450,000) are coming from Unique Geographic supplemental funding: student location factor/small school supplements

  12. 2024-25 Budget Planning Total Notes Increase in Operating grant 1,369,364 before escalations and requests Estimated wage costs for 2% plus statutory benefits 950,000 remaining 1% distributed as Special grant Estimated additional benefits Estimated replacement cost increase Insurance increases Recruitment/Legal fees Increase in committed costs 470,000 100,000 35,000 50,000 1,605,000 * * escalating costs for WCB/EHB/Dental escalating costs for Subs/TTOC Funding surplus (shortfall) (235,636) FTE Additional requests requested to support NRT work and classroom pressures NRT/Teacher staffing 2.50 262,500 ** Shortfall after all escalations and requests (498,136) * More discussion on these pressures in the next section

  13. Cost pressures:

  14. 24/25 Planning – Cost pressures Benefits costs are now pressuring budgets - Some cost drivers are within our influence (WCB) but most are not (bargained increases in coverage)… % of Salaries Year 12/13 13/14 14/15 15/16 16/17 17/18 18/19 19/20 20/21 21/22 22/23 23/24 Benefits 7,871,839 7,733,721 8,276,853 8,444,526 8,180,366 7,981,177 8,529,196 8,979,755 8,777,459 9,156,176 9,637,421 10,665,333 25.8% 25.3% 25.0% 25.7% 26.7% Est. 24/25 27.7%

  15. 24/25 Planning – Cost pressures Teacher rates are just examples as all employee groups are increasing proportionately

  16. 24/25 Planning – Cost pressures Base rate is based on the classification unit assigned to us by WorkSafe BC: Public School District How we as a sector are doing Surcharge is calculated from our experience and adjusts our rate +/- How we are doing versus the sector

  17. 24/25 Planning – Cost pressures WCB EHB (avg) Dent (single) Life Total $ CUPE 2023 rate 151.71 66.16 0.14 2024 rate Net change 181.53 19.7% 76.46 15.6% 0.14 0.0% 146,220 Dent/EHB Teachers Net change 20.8% 21.5% 0.0% 244,572 Dent/EHB WCB 2023 rate 2024 rate Net change 1.76 1.98 12.5% 80,000 WCB Totals for benefits calculation $ 470,792 Pension contribution rates remain unchanged

  18. Replacement costs continue to increase since the Pandemic; Cold, Flu, RSV & COVID continue to impact staff wellness 24/25 Planning – Cost pressures Our experience is also unique as we are able to fill most/all vacancies Year 12/13 13/14 14/15 15/16 16/17 17/18 18/19 19/20 20/21 21/22 22/23 23/24 Combined 1,183,229 1,338,922 1,438,779 1,136,628 1,340,733 1,638,697 1,812,701 1,440,896 1,730,410 2,088,793 2,137,249 2,296,853

  19. 24/25 Planning – Cost pressures Reviewing the Year over Year comparisons, we are seeing the trend continue in the current year

  20. Budget response considerations:

  21. 2024-25 Budget Planning -Recap Total Notes Increase in Operating grant 1,369,364 before escalations and requests Estimated wage costs for 2% plus statutory benefits 950,000 remaining 1% distributed as Special grant Estimated additional benefits Estimated replacement cost increase Insurance increases Recruitment/Legal fees Increase in committed costs 470,000 100,000 35,000 50,000 1,605,000 * * escalating costs for WCB/EHB/Dental escalating costs for Subs/TTOC Funding surplus (shortfall) (235,636) FTE Additional requests requested to support NRT work and classroom pressures NRT/Teacher staffing 2.50 262,500 ** Shortfall after all escalations and requests (498,136)

  22. 24/25 Budget Planning - Response Total Notes ** Shortfall after all escalations and requests (498,136) FTE 2.00 1.60 0.37 Response/Reductions Summer works crew (O&M) Learning services (EA/CYCW Hours) School administrative asst 150,000 107,000 35,000 (-) (-) (-) (56.00) hrs per week (13.00) hrs per week District Supply account International program Revenue - miscellaneous 100,000 50,000 60,000 (-) (-) (+) used for classroom/LR equipment supplies/services rentals Total of reductions (or additions) 502,000 3,864

  23. 24/25 Budget Planning – Capital Needs Other planning considerations (funded from Ministry or Local support) Local capital – IT equipment and White Fleet replacement Qualicum Commons 189,420 Craig Street Commons 148,470 2022/23 Financial Estimates Rental Revenue Ministry minor projects – Washroom improvements/roofing/electrical Ministry major projects – False Bay Seismic mitigation/replacement Operational Costs Custodial Utilities Insurance Operations cost/cust supplies 80,127 58,998 9,225 24,968 173,318 60,095 65,812 9,225 51,935 187,067 Community supported capital projects – BSS Track upgrade Operating surplus 16,102 (38,597) Future Capital cost Roof HVAC Electrical Safety and Alarms Electrical System Boilers 1,005,000 1,700,000 200,000 150,000 937,000 320,000 200,000 190,000 175,000 1,822,000 Capital needs at rented Facilities ($4-5 million, not funded) – Qualicum Commons and Craig Street Commons 3,055,000 # of tenants 12 6

  24. Next steps  April 16 - Special Public Board meeting on Budget (tonights meeting)  April 23 - Regular Board meeting motion to approve 24/25 Annual Budget  By June 30 - Annual Budget must be approved and submitted to Ministry

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