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RFP 7012: Administrative Services Organization for County of San Diego Health and Human Services Agency

Request for Proposals for administrative services organization in San Diego County, with deadline for proposals on December 31, 2015. Submit questions by October 12, 2015.

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RFP 7012: Administrative Services Organization for County of San Diego Health and Human Services Agency

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  1. REQUEST FOR PROPOSAL (RFP) 7012ADMINISTRATIVE SERVICES ORGANIZATIONCOUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCYPRE-PROPOSAL CONFERENCE October 2, 2015

  2. Welcome • RFP 7012 ONLY • Please turn off Cell Phones, Blackberries, PDAs, or set to vibrate • Sign-In Sheets • Conference will focus on main points of the RFP • Slides are posted to BuyNet August 31, 2015

  3. The Process . . . • Structured Process - Best Value • Price & other factors are considered • Only written questions and those submitted by email (preferred)/fax will receive responses. • Deadline for questions: • October 12, 2015 @ 4:00 PM • Jose.Sandoval@sdcounty.ca.gov • Subject: RFP 7012 August 31, 2015

  4. The Process .. (continued) • Addendum/addenda will be issued with clarifications/changes • Proposals will be evaluated per the Submittal Requirements as stated in the RFP • All proposals are due PRIOR TO AND NO LATER THAN : • 3:00 PM, December 31, 2015 • Contract Term – July 1, 2016 – June 30, 2017 with four (4) one-year renewal options and optional 1-6 months if needed at the end of the option year. August 31, 2015

  5. Deliver Location • Your proposals must be delivered at the Front Desk, Department of Purchasing and Contracting, Suite 270, 5560 Overland Ave, San Diego, CA 92123 • Late proposals will not be reviewed August 31, 2015

  6. RFP Packet • Cover Letter to the RFP • P&C 600 form (proposal cover page) • Representations and Certifications Form • Contract Conflict Certification Form • Indemnification Certification Form • DVBE Forms (not required from non-profit organizations) • RFP Terms and Conditions • RFP Submittal Requirements • Draft Contract Template & Exhibits A, B, and C August 31, 2015

  7. P&C 600 Form • Proposal due date and time • PCOs e-mail address • Offeror contact person and contact information • Acknowledge receipt of the RFP and insert the number of Addenda received • The completed P&C 600, becomes page one of the proposal August 31, 2015

  8. Representations and Certifications • The completed R&C page, becomes page two of the proposal • Non-Profit Status Proof & subcontract requirements • Disabled Veterans Business Enterprise requirements • Certification of Debarment, Suspension, Current Cost or Pricing and Independent Pricing • Name, Title, Date & Signature August 31, 2015

  9. Contract Conflict Certification • The completed Contract Conflict Certification Form, becomes page three of the proposal • Attach disclosures to certification form or declare “None” • Company/Organization • Name, Title, Date & Signature August 31, 2015

  10. Indemnification Certification Form • The completed Indemnification Certification Form needs to be submitted with the proposal August 31, 2015

  11. Terms & Conditions • RFP Process • Submittal Requirements/Evaluation • Review the requirements of each section August 31, 2015

  12. Submittal Requirements/Evaluation • Copies and General Instructions: • One (1) original • Eight (8) hard copies of each proposal • Two (2) CDs with complete proposal • County requirement for final submission (no shading, no color, no photos on the original proposal) August 31, 2015

  13. Submittal Requirements/Evaluation In descending order of importance: • Section 1 - Program Description; • Section 2 - Experience, Proposed Organization, Management and Staffing • Section 3 - Financial Information; • Section 4 - Contract Template and Insurance Acceptance/Clause Exception(s) Statement August 31, 2015

  14. Agreement • Contract Template • Exhibit A: Statement of Work • Exhibit A-1: Contractor’s Proposal/ BAFO • Exhibit B: Insurance Requirements • Exhibit C: Budget August 31, 2015

  15. Exhibit A – Statement of Work August 31, 2015

  16. Tips…. • Follow the Terms & Conditions and the Submittal Requirements/Evaluation Criteria • Respond to all requirements • Do not assume evaluators know you • It is the Offeror's responsibility to check for addenda. • Deadline is absolute. Prior to and no later than: 3:00 PM – December 31, 2015 August 31, 2015

  17. Questions • Submit questions/clarifications via e-mail to the Contracting Officer: • Jose.Sandoval@sdcounty.ca.gov • Subject: RFP 7012 • Questions must be received in writing no later than 4:00 PM on October 12, 2015 • Questions will be answered in the subsequent addendum and posted to BuyNet August 31, 2015

  18. Note • Oral explanation or instructions shall not be considered binding on behalf of the County • Any modification to this RFP will be issued by the County as a written addendum and posted to BuyNet August 31, 2015

  19. Estimated Schedule • Questions due: 4:00 PM on October 12, 2015 • Answers to questions: October 19, 2015 • Proposals due: 3:00 PM on December 31, 2015 • Proposals evaluation: January-February 2016 • Notice of Intent to Award: April 2016 • Award Contract: May 2016 • Contract start date: July 1, 2016 August 31, 2015

  20. Thank You ! August 31, 2015

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