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Wild, Wild Western Region

Wild, Wild Western Region. Regional Retreat Spring 2013 . CREED. Ground Rules . Safe Space Be Present and Participate Cell phones off during program & discussion What else??. Agenda for the Day. 8-9 am  Breakfast/Check In 9:00 am  Rules/Icebreaker #1/ Intro

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Wild, Wild Western Region

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  1. Wild, WildWestern Region Regional Retreat Spring 2013

  2. CREED

  3. Ground Rules • Safe Space • Be Present and Participate • Cell phones off during program & discussion What else??

  4. Agenda for the Day 8-9 am  Breakfast/Check In 9:00 am  Rules/Icebreaker #1/ Intro 9:30 am  The ABCs SLG 10:00 am  SCAA Presentation 10:30 am  Gamma Etiquette & Networking 11:45 pm  Program Activity 1:00 pm  Lunch 2:00 pm Icebreaker #2 2:20 pm  Chapter expectations 3:00 pm  What would you do? 4:00 pm  Round Robin 4:30 pm  Closing activity 5:00 pm  Regional Photo

  5. Icebreaker: Round 1 • Get into groups • Red Name tag • Blue Name tag • Get in order of initiation date without saying a word to each other. • Be creative • First Team to finish & be lined up correctly wins!

  6. ABCs of SLG Information and resources Updates from HQ National Sisterhood Retreat 2013 Regional Business Communication Tips & Reminders

  7. Protocol for Communication National Board Consult these resources in this order to find what you need Headquarters Staff Regional Director Entity Advisor or EAC Entity President or VP SLG Policy Manual& Website Entity Bylaws

  8. Other sources HQ Email Updates READ THEM: Sent every Wednesday through online community NBOD Minutes READ THEM: Usually sent along w/ Wednesday Updates Western Presidents Google Group & Docs Folder with HQ Documents in it. Presidents & VPs have access SLG Online Community Everyone should have access now. See me if you do not.

  9. HQ Update/Review: Standards of Distinction • New Evaluation Tool • Assesses areas for entity improvement • Provides goal setting for entities • Due May 15th via SLG Online Community • Awards will be given yearly at national events based on this document

  10. HQ Update/Review: Standards of Distinction Eight Areas • 5 Principles • Academics • Community Service • Cultural Awareness • Social Interaction • Morals and Ethics • Entity Management • HQ/Regional Compliance • Sisterhood Empowerment Four Rankings • Standard • Minimum requirements • Achievement • Going above expectations • Excellent • Excelling above & beyond • Distinct • Highly distinguished • *Entities will have a ranking in each area and a ranking overall

  11. HQ Update/Review: Panther Prep • Academic Program consisting of a series of worksheets, evaluations, and resources • Catered to individual participants and scholarship chairs to improve the overall academics in chapters • Developed in response proposal adopted at the Convention 2012 to increase individual GPA from 2.5 to 2.6 beginning Fall 2013

  12. HQ Update/Review: Panther Prep • Pilot Phase – try out + data gathering • Total Number of Registered Participants = 352 (72 from Western Region) • Total Number of Registered Entities = 47 (10 Entities from Western Region) • Incentives given to entities and individuals who successfully complete pilot phase + raise GPAs • Social Media incorporation • Twitter & Instagram: #pantherprep

  13. National Retreat 2013 • June 13-15, 2013 at the University of Minnesota. • Registration is now available on the Online Community • Two delegates per chapter/colony are required to attend. • Registration is $325 per delegate and will include 5 meals and lodging at the university. • Campus Funds Memo to request funding from your university can be located in the Resource Center of the Online Community. • Advisor Track  for Alumni Chapter Advisors

  14. Regional Business • Add Neos to list serves! • Line Names Database • No line name repitition • Update your entity’s new line names • Check the database before Initiations • Regional Calendar • Whole Region: No double booking Rituals • NorCal/SoCal: No double booking signature events, fundraisers, etc. • Make dates final remove tentative reminders on Caligammas!

  15. Communicating with HQ Document everything! • Make sure Regional Director is cc’d on emails • Take screen shots of confirmations of paperwork submission and save them • Use certified mail when mailing things to HQ to have proof you sent things in • Send email follow ups to phone conversations with HQ staff to make sure you stay on the same page

  16. Communicating with your Regional Director Best ways to reach me: • Email: western@sigmalambdagamma.com • Always include your entity and question in the email subject! • Phone & Text Messages: 818-921-5903 • Text message length • Allow me to respond within 48 hours Things to Remember • Don’t contact me for SLG business on Facebook (But we can be friends  ) • If you do not hear from me within 48 hours you are free to bug me until I get back to you.

  17. Networking Group Questions • Get into groups • Discuss the question in your groups • Write down responses 3-5 main points from your discussion • Butcher paper provided • Present to the group • Large Group Discussion

  18. Gamma Etiquette

  19. Gamma Etiquette: Skits

  20. Gamma Etiquette: Skits

  21. Gamma Etiquette: Skits

  22. Gamma Etiquette: Skits DO OVER

  23. Gamma Etiquette: Skits

  24. Gamma Etiquette: Skits

  25. Gamma Etiquette: Skits

  26. Gamma Etiquette: Skits DO OVER

  27. Gamma Etiquette: Skits

  28. Program Activity • You will be building your own program. • You have 2 months. • As a group you must • Name your school • Name your chapter • Have a set Location, Date & Time

  29. Program Activity Rules • Be on campus • Not be a party • Attract whole community, not just Greeks • Chapter sisters can’t pay for it out of pocket • Must be educational/as well as entertaining • Everyone in the “chapter” must have a duty in the planning of the program • Have realistic expectations of sisters time contribution

  30. Program Activity Presentation • As a “chapter” you must let us know • The restrictions that were given to you, explanation of your campus, school support, and amount A.S. gave to your event. • What your program is about? • Who is in charge/committee head? • Who is part of the committee? What are there duties? • How you are funding it? • Given the information from scenario compile a realistic budget for your event? • Design a strategy on how to market the event on campus, community, Greeks outside of campus, and sisters • How are you getting other organizations, chapters, alumnae involved? • Design a strategy for gaining support from other chapters, organizations, Alumnae, and community • Your event design must include an educational component that highlights a public speaking opportunity for a chapter member, and includes visual aids, and educational handouts. How will you do that? • How you broke down the planning/duties in a time line.

  31. Lunch

  32. Purse Scavenger Hunt! • Blue name tags vs Red Name tags • Team that finds the most items on the list and gets the most points wins • Items will be worth 1, 3, or 5 points • Can only be items that people in the room have • Cannot go outside of the room to go buy something • Cannot go to your car to get it

  33. Items 2 Points • 3 different Credit cards (visa, master card, amex) • Costco Card • AAA Card • Passport • Out of State ID • Eyelash Curler • Calculator • Business card • Store Discount Card • Purfume • Check book • Mascara • iPad or iPod 5 Points • SLG Meeting Minutes • Most Recent Wed. Update email • SLG Policy Manual • Chapter Bylaws • Initiation Pin • Picture of Mary Peterson • Picture of a panther • Pepperspray/Rape Whistle • Teekee 1 Point • Keys • Wallet • Cali ID • iPhone • Android Phone • Blackberry • Non-smart phone • Chapstick • Hand Sanitizer • Tampon • Bobby pin • Hair tie • Nail clipper • Medicine • Reciept 10 Points for a RANDOM item not on this list

  34. Chapter Expectations • Get into groups • Read “Ways to Kill Almost Any Organization” • Discuss in Small Groups • Presentation Gallery

  35. Chapter Expectations • In small groups answer the following: • Have you ever seen these behaviors from people in your chapter? • How do these types of behaviors affect morale. • Make a list of 5 ways you can strengthen your chapter/organization. • Have an explanation for why you picked those 5 things.

  36. Chapter Expectations • Large Group Discussion • What were some repetitive themes that came up in the presentations? • Was there anything that was not mentioned? • What did you hear that you will take back to your chapter?

  37. What Would You Do?

  38. Sisterhood Enhancement Committee • What is SEC? • Monitors chapter relations in accordance with Sorority values • Maintain harmony among members • Who is SEC? • Subcommittee of the President • Comprised of the Chapter Advisor, VP of Program Development, VP of Chapter Operations, and elected member of each undergrad line; if not available work with what you have • Trained from previous committee • When does the SEC meet? • Minimum of twice per month • Special circumstances may require additional meetings

  39. Sisterhood Enhancement Committee • Why hold a SEC hearing? • To address a situation or incident that violates SLG standards • How does SEC work? • Initial meeting when the complaint or problem arises • Time to discuss the complaint/problem, gather facts, answer questions, and give opportunity for a response by the involved member(s). • President and Chapter Advisor discuss further action to be taken • Options: No further action, handle administratively, mediation, referred to SEC for a standards hearing with sanctions issued • Notification is given in writing to the member

  40. Sisterhood Enhancement Committee • What else does SEC do? • Maintain sisterhood relations among members achieved through: • sisterhood events • Bonding • positive reinforcement • Sisterhood recognition • Of the scenarios discussed in groups which of them could got to SEC?

  41. Round Robin “Pass the letters!” Share something reflective about the day’s events

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