How to Optimize the Conference Call Experience

1. You can optimize the conference call experience by following some tips. These calls can be transcribed with the help of business transcription services How to Optimize the Conference Call Experience MOS Legal Transcription Company 8596 E. 101st Street, Suite H Tulsa, OK 74133

2. Conference call is a telephonic call involving three or more people. Employees who are scattered throughout the country can be brought together to exchange information and ideas via conference calls. It saves the business travel expenses and time. Conference calls allow a large group of people to meet remotely over the phone and allow individuals join the meeting from a remote location without the need for camera or video chat software. Conference calls can be an asset for your business when decisions need to be made quickly. When you hold a conference call meeting, whether it is from business to business or business to employee at home or abroad, it is important that the overall experience is productive and smooth. If you plan to maintain transcripts of the conference call, you can hire business transcription servicesfor the same. So here are a few tips you can use to optimize the conference call experience. Make sure to send conference call links and the agenda with the calendar invite. This prevents waste of time and last minute confusions among attendees in finding the right dial-in information and the needed notes. Keep a second/alternative conference call line in case any disturbance occurs in the first line. Ask for cell phone numbers of the invitees/participants at the time the meeting is booked, just in case you need to communicate offline during the meeting due to technical issues. Keep a flexible agenda. Technical glitches and other delays are a possibility, and it is best to keep a flexible agenda to address such concerns. Begin the meeting with an ice breaker question. Some of the ice breaker questions according to Danny Rosin, president and co-founder of Brand Fuel are: What challenges are you facing professionally? Tell me something that you have learnt recently that is worth sharing. Are there any memorable or meaningful events that have happened recently? Do you get to do something at work that you love? Managing Remote Teams with Conference Call Managing remote teams and keeping people accountable is not an easy task. Remote workers often may not understand your vision for how you want a project to look, especially if you are www.legaltranscriptionservice.com 918-221-7810

3. connecting through email. With conference calls you can communicate with your remote teams by phone to anywhere in this world. Scheduling meetings across time zones: Scheduling meetings for team members in different time zones can be challenging. But with conference calls, you can fix times that allow you to communicate with remote teams. There are free conference calling services that let you add the time zones of your participants and also let you see if you are trying to schedule a meeting while your participants will be sleeping. Train new remote personnel: Sharing of files and documents can be done easily with conference calls. With video conferencing, you can even share your entire screen. This will help you train your remote employees and let them see what is exactly on your screen. Get your remote teams closer: Staying in touch with remote workers through video and phone conferencing is the ideal way to encourage regular communication between staff and also give them tools to easily meet with their other colleagues if they need to. In a world where team members are going further and further away, conference calls let you connect easily. Conference calling is an important tool for businesses to expand, especially to overseas markets. Instead of sending a large number of employees and resources to a foreign country, companies should be able to contact some of the business by conference call, reducing the overall costs of operations. These business conference calls can be transcribed into accurate transcripts with the help of transcription companies. www.legaltranscriptionservice.com 918-221-7810