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Comprehensive Guide to Readiness Assessment in Project Planning

This resource provides a thorough overview of readiness assessments, focusing on their definition, components, and planning strategies. It covers essential topics including assessing current status, stakeholder involvement, alignment of skills, and developing planning deliverables. Key elements include tools for networking, effective team meetings, document collection, and risk assessment, ensuring your project is well-prepared for success. By understanding readiness assessments, you can enhance your project planning and execution, leading to improved outcomes and stakeholder satisfaction.

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Comprehensive Guide to Readiness Assessment in Project Planning

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  1. IMT 582Readiness Assessment Bob Boiko UW iSchoolischool.washington.edu Metatorial Services Inc. www.metatorial.com

  2. What we will cover • What is a readiness assessment? • What does it consist of? • What must it accomplish? • How do you plan for one?

  3. What is a Readiness Assessment? • What’s been done to date? • Who is/should be involved? • What do we know? • What is our mandate? • Who is our team?

  4. What Does it Consist of? • Assessing assumptions • Audiences • Content • Systems • Outputs • Assessing status • Current efforts • Past efforts • Interest • Building consensus • The players • The opinions • The current coalitions

  5. What are Your Tools? • Networking and discussion • Initiative document collection • Strategy document collection • Categorization, reflection, and feedback

  6. How do You Plan? • Team meetings • What do we know? • Who do we know? • Collection effort • Initial round • Wider rounds • Organization effort • Draft, review, discussion, draft • Deliverable preparation • Draft, review, discussion, draft

  7. What are the Planning Deliverables • Readiness project plan • Staff • Schedule • Budget • Strategy for success • Who will do each task • How will they be sure to succeed

  8. What is Success? • Clearly defines the assessment • Definition, purpose • Clearly defined deliverables • Definition, contribution to purpose. • Clear tasks • Right granularity, linked to skills • Specific skills • Reasonable schedule • Reasonable cost

  9. What are the Readiness Deliverables? • Team assessment • Document inventory • Project strategy • Education plan • Preliminary project plan • Risk assessment

  10. Team assessment • Who do we have? • What are their skills? • What are we missing? • Who do we know?

  11. Document inventory • Discovery • Taxonomy • Conclusions

  12. Project strategy • What consensus exists and what needs to exist? • What sponsorship do we need? • What are our strengths? • Who do we need to succeed? • How do we proceed?

  13. Education plan • What skills are needed? • What enlightenment is needed?

  14. Preliminary project plan • Broad tasks • Broad timelines • Deliverables • Staffing required

  15. Risk assessment • Organizational hurdles • Technical hurdles • Gaps in skills • Uneven progress toward the initiative

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