TEAC AUDIT : Preparation

1. TEAC AUDIT: Preparation TEAC’s 9th Annual Meeting AACTE New Orleans Feb 7th, 2008

2. Utah Valley State College (Utah Valley University) • UVSC (UVU) is a Tier II, Regional University in Orem, Utah, located at the foot of the Wasatch mountains. • The overall student body is approaching 24,000 students with approximately 750 students in the education licensure programs. • TEAC Audit date: March 2007 • BS Elementary Education • 14 Secondary Education licensure content areas.

3. St. Ambrose University • St. Ambrose University is a private Catholic, liberal arts, diocesan institution located in Davenport, Iowa along the Mississippi River. • St. Ambrose University serves approximately 4000 students with an undergraduate TEP of approximately 400 candidates. • TEAC Audit date: April 2005 Inquiry Brief Proposal • Variety of bachelor degrees offered along with 35 endorsement areas.

4. UVSC Bound hard and electronic copies for all involved Copies of all cited articles and books (or references for unavailable books) One voice/ One author Faculty input SAU Bound hard copies for all involved. Electronic copies for audit team on flash drives. Copies and/or references for all cited articles and books Faculty input and shared tasks Brief & TEAC education The Brief

5. The Exhibits…in general • Secure workroom provided for audit team. Consider central location and easy access. • Place all evidence/exhibits in this room. Consider electronic access to webpages or online courses, portfolios, etc. • Organize your evidence for easy access (folders/ binders). No need to go hunting.

6. Crates evidence folders Color coded for each chapter of the Brief Descriptive sheet for each folder Crates audited student folder Evidence room Cabinets – student records Student Portfolios Exhibits at UVSC

7. Exhibits at SAU • Tubs of Binders • Description of binder contents and location • Brief binder – bibliography and copies of articles • Other binders – for all topics in brief • Table of contents for binders • Segmented by years • Computers • Online course access, web pages w/shortcuts and bookmarks/homepage • Portfolios - sample • Candidate files remained secure in main office, but list prepared with internal audit names and ready to go!

8. UVSC Coordinated with team leader in advance Held in workroom Participants briefed SAU Meetings held in respective offices across campus. Map provided, as well as student escorts. Met with all key players mentioned in Brief. Round table meetings/open house Allowed for space in the day to let team work The Meetings

9. Sunday Pre-audit dinner Monday Meet with IB authors Visit student services Meet with students Audit team work Tuesday Observe & meet with student teachers Meet with cooperating teachers & principal Faculty meeting Observe & meet with instructional class Audit team work Wednesday College administration Meet with IB authors Audit team work Schedule UVSC

10. Schedule SAU • Tuesday • Evening arrival of team – brief meeting at hotel with audit team leader and Brief author • Workroom at hotel available • Wednesday • Breakfast with A & S faculty • Meeting with Pres. & Provost • Meeting with VP Finance and VP Enrollment • Luncheon with candidates • Meeting with TEP faculty • Attend classes • Round table meeting • Discussions with State • Thursday • Meeting with Dean of College • Meeting with Brief authors • Attend classes • Examine Exhibits and student files • Follow-up interviews

11. SAU List of courses, times, locations Parking permits Admissions and communications publications Campus-wide awareness of visit Updated data for Brief UVSC Printer; internet; telephone; IT support, student support Food/ beverages in the audit room Catered lunch one day Campus, area & restaurant maps Prepare everyone involved, in advance Building & grounds The Logistics

12. Top Five Things to Remember… 1. Organization/Schedule 2. Easy Access 3. Keep it simple 4. Prepare in advance (People and Evidence) 5. Transportation