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Comprehensive Guide to Warehouse Planning and Management Practices

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This guide outlines essential aspects of warehouse planning and management, including FIFO procedures, tail number bins, bench stock, and the Due-in From Maintenance (DIFM) process. It covers the significance of effective storage policies, types of storage facilities (covered vs. open), and the importance of a well-structured warehouse layout. By considering activity levels and handling requirements for different items, including hazardous materials, this guide aims to improve inventory management and ensure operational efficiency in warehouses.

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Comprehensive Guide to Warehouse Planning and Management Practices

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  1. SUPPLYRavitaillement

  2. Objectives • Describe warehouse planning and management • Describe first in, first out (FIFO) procedures • Describe tail number bins • Describe bench stock • Describe the Due-in From Maintenance (DIFM) process

  3. Warehouse Planning & Management • Storage Policy • Store by commodity • After receipt processing, property moved for delivery or to storage • Two types of storage facilities • Covered and open storage

  4. Warehouse Planning & Management • Covered - storage space within a roofed structure; best protection against adverse weather conditions • General purpose, refrigerated, flammable/hazardous material warehouses, sheds • Open Storage - uncovered space used for storage purposes; designed for storing items that do not require protection from the weather • Improved • Unimproved

  5. Warehouse Planning & Management • Warehouse Layout - storage space = basic resource • Aisle positioning • Working/non-storage areas • Allowable floor loads • Sprinkler systems • Size of the warehouse • Number of stockrooms • Number of bins or pallets that will hold the property • Number and size of warehouse doors • Location of lights, lighting circuits, and switches

  6. Warehouse Planning & Management • Storage Areas • Space must be used wisely • Must be planned before start of storage operation • All stored material must face an aisle • Similar handling requirements stored together • Consider activity or popularity of items during layout planning • Some items require special consideration (hazardous, pilferable, perishable, etc.)

  7. Warehouse Planning & Management • Special Storage, Handling & Inspection Requirements • Controlled items • Functional check prior to issue • Hazardous commodities • Assets pending modification • Warranty/guaranty items • Shelf-life control

  8. Warehouse Planning & Management • Shelf-Life Coded Items – item of supply that has deteriorative characteristics • Type I – items with a definite non-extendable shelf-life • Type II – items with a shelf-life that may be extended after an inspection or a test • Hazardous Materials • Hazardous materials management – characteristics that require specialty storage or handling to prevent risk to personnel or the facility • Stored according to compatibility

  9. Warehouse Planning & Management • Four types of hazardous items: • Corrosives storage • Flammable storage • Cylinder storage • Low Hazard Materials storage

  10. Warehouse Planning & Management • Primary locations for serviceable items • Bin labels • Bar-coded labels to aid in inventory • Inventory counts • Maximum Use of Stock • First In, First Out

  11. FIFO & Shelf-Life • FIFO • When issuing property, select the items with the closest use by date first. If materiel does not have a use by date, then select the items with the oldest date stamped on the package

  12. Tail Number Bins • Set up by tail number, serial number, or identification number • Must not be released without documentation • Items not installed that duty day must be returned • Maintain security and control of assets

  13. NSN • National Stock Number • Identifies a specific item • Only number supply computer system recognizes • Standardizes ordering system • Used by all federal agencies

  14. NSN • Interchangeable items • Items that can be exchanged one for another, issued automatically if master NSN is not available • Substitute items • Items that can be exchanged under certain conditions, must get approval first

  15. Bench Stock • Low cost, high demand consumable items • Historical data to recommend what items are needed and what quantity • Stored in maintenance work area/ready access • Reduced work load for logistics support • Items ordered in bulk • Disadvantages • Purchased at time of replenishment • Storage space • Coordinating inventory with LRS • Stocks no longer visible in supply systems

  16. Bench Stock • Examples of bench stock items: • Nuts • Bolts • Cotter keys • Washers • Resistors • Capacitors • Light bulbs • Sealants • Batteries

  17. Due-in From Maintenance • Depot level reparable items • Must be turned in for repair/credit • Line Replaceable Unit • Shop Replaceable Unit • Not Repairable This Station

  18. Summary • Describe warehouse planning and management • Describe first in, first out (FIFO) procedures • Describe tail number bins • Describe bench stock • Describe the Due-in From Maintenance (DIFM) process

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