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E-Tender With the Ausschreibungsanzeiger (tender gazette) Saxony-Anhalt

E-Tender to enforce E-Government in Germany, the best practice with special regard to the EU directives. E-Tender With the Ausschreibungsanzeiger (tender gazette) Saxony-Anhalt A common service by DVZ-VERLAGS-Ltd and DVZ-SYSTEMHAUS Ltd Budapest, 02.11.2006. 1.

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E-Tender With the Ausschreibungsanzeiger (tender gazette) Saxony-Anhalt

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  1. E-Tender to enforce E-Government in Germany, the best practice with special regard to the EU directives E-Tender With the Ausschreibungsanzeiger (tender gazette) Saxony-Anhalt A common service by DVZ-VERLAGS-Ltd and DVZ-SYSTEMHAUS Ltd Budapest, 02.11.2006 1

  2. è to be the service partner for allocaters and tenderers in Saxony-Anhalt to manage the organisational and technical requirements on the way to E-tender Our ambition èstepwise implementation of an electronical tender and placing by providing a modular Softwareoffer è simlultaneous electronical support of the usual process (hardcoppy / papersheets) to assist the floating process of the changeover to an electronical tender procedure on all participating sides (tender and placing) 2

  3. Demand Allocating/placing organisation Tenderer in-house preperation publishing submittal of quotation checkup/valuation place an order Versand der Vergabeunterlagen Award Tender procedure - steps èSupport of the administration procedures and structure( organisation, technology, qualification, IT-application) for a hardcoppy free handling of E-tender 3

  4. Offer of the Ausschreibungsanzeiger Saxony-Anhalt è website www.ausschreibungs-abc.de • publishing of all information (tender announcments and -documents) • transport of the documents from the tender to the tenderer è appropriation of browserbased solutions for an electronical delivery of the announcement and documents • Electronical tender service abc-upload under www.ausschreibungsdienst.de èappropriation of special E-tender-Software • tendersoftware abc-connect • tenderersoftware to supply the offer abc-cockpit • offerserver abc-governikus for a secure and a law compliant handling via internet èservices • print- and transmission service for the documents • scan- and digitalisationservice • trainings, support 4

  5. E-tender procedure by ausschreibungs-abc (tender – abc) Platform Tender Tenderer Document production Document announcement Documents editing Tender-manage- ment Calculation Offer analysis Offer submission Offer submission 5

  6. Vergabe@Work abc- connect abc- cockpit E-tender procedure by ausschreibungs-abc (tender – abc) Platform Tender ausschreibungs-abc Tenderer Document production Document announcement Documents editing Tender-manage- ment Calculation abc-governikus Offer analysis Offer submission Offer submission 6

  7. Tendersoftware abc-connect 7

  8. Tenderersoftware abc-cockpit 8

  9. Tendersoftware abc-connect èE-Tender-Software for all Tender for a law compliant handling of the allocation / placing procedure ècreated by DVZ-SYSTEMHAUS GmbH on behalf of the ausschreibungs-abc- publishers in cooperation with the administration intelligence (AI) AG è software for single requirements/workplace ècreating the tender projects ècompiling the tender documents èto generate the keys èautomated delivery of the announcement and the tender documents to the Ausschreibungsanzeiger (tender gazette) èelectronic opening and decoding of the offers è support of the prevous procedures – als forms and documents are printable 9

  10. Innovations abc-connect (latest version 1.6) èUpdating/Upgrading of the forms • updating of the forms and tender manuals of the federal government (01.02.2006) including the new EU-forms •set of forms in the field of building industry e.g. road construction or bridge works èintegrating a change management •providing of von Nachschreiben during the runnig tender procedure (abc-connect) • news • additional documents • changes of dates • automatic informing of the tenderer (abc-cockpit) 10

  11. News and innovation abc-connect (latest version 1.6) è combination of print and digital submission (compromise) •digital submission of offers/quotations without an indification card • digital forwarding of the offer to the tender organisation • calculating of a conclusive price • creating a document with the conclusive price • print, signature and posting/forwarding of the documents èdirectory of services - manager (optional) creating, editing and valuation of the directory of services èconnecting to the federal platform digital forwarding of announcements to http://www.bund.de 11

  12. Tendersoftware vergabe@work èsupports the entire internal process of the tender preparation, check up and valuation of the offers è allround client-server-solutions èform based process guidance system èrule based workflow system ècomprehensive deadline management èdetailed valuation functionality ècomplete integration to a back-end-system (e.g. SAP) èapplicable to big tender institutions with adequate tender volume 12

  13. Tenderersoftware abc-cockpit èE-tender-Software for the tenderer èadministration and edition of the downloaded VU èelectronic creation / edition of the offers è signature and coding èlaw compliant electronic offer delivery to delivers a printed offer is also possible 13

  14. Offerserver abc-governikus èoffer- and communication -server èbased on the Governikus-technologie der Bremen Online Services GmbH èlaw compliant transport / forwarding of the offers, additions and information èsecure communication between the tender organisation and ther tenderers by including the electronic signature èbasis: OSCI-Newsstandard, in particularyly created for the use in the field of E-Government 14

  15. abc-pod Printed version of an offer / quotation abc-connect abc-upload abc-online abc-transfer Vergabe@Work Electronic submittal of quotations abc-governikus abc-cockpit Printed version of an offer/quotation E-tender abc-Module as a overview Tender Tenderer 15

  16. requirement ècreation of the organisational and if necessary structural preconditions on both sides (tenders and tenderers) • Analyse der verwaltungsinternen Prozesskette zur Abwicklung des elektronischen (medienbruchfreien) Vergabeprozesses •remodelling of the work and communication processes •qualification of the staff members Realisation by the Ausschreibungsanzeiger Saxony-Anhalt ècomprehensive services regarding the communities and cities of Saxony-Anhalt, chambers of industry and commerce, and the Auftragsberatungsstelle Sachsen-Anhalt è support for remodelling the processes by providing è softwaresolutions for the sub-processes • electronic publishing •collecting of documents for a placing of contracts by tender •providing forms •integration of the electronic signature 16

  17. Step by Step Concept current-situation 2006 0% Quotation submission via internet 22% Publishing of tender documents resp. Prind and transmission service Utilisation of the electronic tender service 52% E-Tender process 52% E-Mail (transmission of the comprehensive announcement) 26% Fax Process in the tender organisations 17

  18. Services print and posting service of the tender documents • è digitalisation service (plans) • ètrainings for the tender organisations and all other included partners in cooperation with cities and communities of Saxony-Anhalt, chambers of industry and commerce, chambers for engineers Saxony-Anhalt as well as the official institution of tender consulting Saxony-Anhalt • è support offers • •telephone hotline for tenders and tenderers • •support of the software installation • •consulting for utilisation of the electronic signature • •organisation of registration of the official signature (D-Trust) 18

  19. Print and Transmission service - Operations Tender organisation: èforwarding of the announcement and the relevant tender documents / databased to the DVZ-Publishing Ltd for publishing with the help of: • tender software abc-connect or • the elektronic Ausschreibungsdienst abc-upload (www.ausschreibungsdienst.de) 19

  20. Print and Transmission Service - Operations DVZ-Publishing Ltd: èpublishing of the announcement by theAusschreibungsanzeiger Saxony-Anhalt in the ausschreibungs-abc è if requested: forwarding of the announcement to the German Ausschreibungsblatt (tender gazette), to the federal online platform as well as to the EU èprovitind the tender documents in the ausschreibungs-abc for downloading and for to order a print version èprint and transmission of the requested tender documents to the tenderer ècreating of the list of applicants and forwarding to the tender organisation in time / submission date 20

  21. Benefit for the tender organisation • èstepwise implementation of E-tender è support for al previous processes èno expensive investments or installations • èimmediate utilisation of the abc-Systems possible – • user manual, individual instruction, telephone hotline, • èdocumented processes / procedures • èbetter communication with applicants and tenderers by abc-info è providing the tender documents for download è abolition of costs for copying and transmission of tender documents • èabolition of pay control • èreducing of costs, time and material 21

  22. Embedding in the federal departure web site 22

  23. Free of charge for official tenders, with costs for tenderers Business model of the Ausschreibungsanzeiger Saxony-Anhalt Financing via: èsubscriber fee (tenderer) èadvertisments in the tender gazette (online, print) èdigitalisation service ètrainings / qualification èfees for publishing by private tenders 23

  24. Costs for the tender organisations Free of charge èpublishing of the announcement in the Ausschreibungsanzeiger Saxony-Anhalt (tender gazette) and in the ausschreibungs (tender) -abc èpublishing and providing of the tender documents in the ausschreibungs-abc èutilisation of the tender services abc-upload èutilisation of the print and transmission services in case of official tenders èutilisation of the abc-governikus þ þ þ þ þ þ èabc-connect in case of online-transmission of the tender documents èabc-connect without online-transmission 600,00 EUR * plus taxes. 24

  25. Costs for tenderers One of the cheapest offers in Germany è online subscriber: 150,00 EUR* per year èjournal subscriber: 162,00 EUR* per year Access to the directory of services without extra charge Possibility for downloading of the complete set of tender documents with 50% discount compared to the print version èabc-cockpit 60,00 EUR* * Plus taxes. 25

  26. Tender Web Site Saxony-Anhalt announcement Lrural district Regional Web Site communities tenderer management tender management Official tender Service for basic technologies (e.g. E-signature) interfaces- management (e.g. www.bund.de) pre- qualification Tender consulting , market research, training/qualoification tender Tender handbook 26

  27. www.sachsen-anhalt.de OnlineServices Tender Website Planed for 2007/2008 News/ Infos Tender law E-Tender Pre qualification rules Procurement profile Electronic Procurement VOB VOL VOF Tender book Saxony-Anhalt Announcements Tender documents Offering 27

  28. „Nothing is as powerful as an idea at the right time“ Victor Hugo Thank you for attention! Uwe Witczak Managing Director DVZ Publishing Ltd DVZ Marketing Service Ltd Germany 28

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