1 / 19

REQUESTING AND RECEIVING SECURE eTRANSCRIPTS THROUGH THE GRADUATE APPLICATION

REQUESTING AND RECEIVING SECURE eTRANSCRIPTS THROUGH THE GRADUATE APPLICATION. Judith Haccou, Senior Associate Registrar & Director of Graduate Admissions Stanford University. Stanford University. Admissions Background 40,000 applications. Background. 66+ graduate admitting departments

licia
Télécharger la présentation

REQUESTING AND RECEIVING SECURE eTRANSCRIPTS THROUGH THE GRADUATE APPLICATION

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. REQUESTING AND RECEIVING SECURE eTRANSCRIPTS THROUGH THE GRADUATE APPLICATION Judith Haccou, Senior Associate Registrar & Director of Graduate Admissions Stanford University

  2. Stanford University Admissions Background 40,000 applications

  3. Background • 66+ graduate admitting departments • School of Earth Sciences • School of Education • School of Engineering • School of Humanities & Sciences • School of Med PhD/Other non-MD programs • MLA – Part-time program for working adults • Professional Schools • Graduate School of Business • MBA, PhD, Management Programs • Law • School of Medicine MD Program

  4. Decentralized Process • Assortment of … • Application deadlines • Supplementary application requirements • Timelines for admissions decisions • Eligibility assessment criteria across schools/departments/programs

  5. Background • On-line application and letters of recommendation. • Application data load into University data-base (PeopleSoft). • ETS test scores load and matched to PeopleSoft student admissions records. • ETS scores and PeopleSoft Emplid ID processed into Admit. Applications submitted directly to departments, including letters of recommendation. CollegeNET Admit system is used for a wide range of admission processes.

  6. Background • Application review is varied. • Departments offer admission and enter decisions in PeopleSoft. • Admitted students respond on-line (Stanford self-service). • Departments track student decisions. • Acceptance of admission offer triggers review by Central Graduate Admissions.

  7. Transcript Types

  8. Transcript Verification

  9. Transcript Verification at Department Level • Time consuming. • Not always sure what to look for.

  10. Paperless Admission Transcript Stanford University collaborated with CollegeNET in streamlining transcript delivery and the verification process through the use of secure e-transcript technology within the graduate application.

  11. Paperless Admissions Transcript Stanford in CollegeNET’s Applyweb Stanford PeopleSoft Environment 1 ApplyWeb 7 6 LDAP 5 transcript request acknowledgement Accept PESC Standard request Student request Stanford Electronic transcript Integration Broker PeopleSoft Campus Solutions transcript request xml Student Verified 2 4 Web service Same Tag Names as PESC XML 3 Shibboleth 8 10 11 11 9 Match transcript to application Transcript Generation 12 Dropbox server Dropbox server Digitally Sign and Secure Admit 13 Already exists Developed/Contracted by CollegeNet Developed/Contracted by AS

  12. Admit System View

  13. Admit System View

  14. Paperless Admissions Transcript • Year 1 Metrics • 250 + requests received and processed. • Department Feedback • The process of submitting official transcripts on-line made life more easier. We save lots of time and get the documents on time. • It reduced paper and filing. It also ensured a clear and viewable copy of the transcripts available to evaluator in the Admit system. • Seamless. • Wish more schools had this option.

  15. Thank You Questions: Judith Haccou haccou@stanford.edu

More Related