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Role of Inspector RMS

Role of Inspector RMS. Duties of Inspectors. I nspectors , R.M.S. are entrusted mainly with the duties of checking the sorting work done by sections and mail offices making investigations into important cases of loss, fraud etc.

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Role of Inspector RMS

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  1. Role of Inspector RMS

  2. Duties of Inspectors • Inspectors, R.M.S. are entrusted mainly with • the duties of checking the sorting work done by sections and mail offices • making investigations into important cases of loss, fraud etc. • When attached to CO/RO they are designated as Sorting Inspectors.

  3. Duties of Inspectors • As IP in TMO, designated as Platform Inspectors. • supervise transshipment of mails, • control mazdoors and other MTS Staff of R.M.S • to maintain liaison with the Railway officials • When attached to DO they are called as Office Supervisors • Also attached to the sets as supervisor.

  4. Knowledge of Rules • They must posses the knowledge of mail operations, mail arrangements. • Set working hours, due mail and stg list. • Must be able to prepare MDW and sorting diagrams. • Suggest for revision in mail arrangement. • Collect statistics and analyse the manpower provided as to reduction, augmentation.

  5. Knowledge of Rules • Thorough understanding of provisions available in Postal Manual VOL V ,VII and Post Office Guide Part I and II. • Must posses the practical knowledge of RMS work.

  6. Inspector attached RO/CO • Designated as Sorting Inspector • Supervise the work in in the mails branch of RO/CO. • Ensure correction and updating of sorting lists. • Issue of MSO and SMO • Review of mail arrangement involving more than one division/ region/ circle. • Verification of statistical reports received from divisions and providing further inputs for taking decisions.

  7. Inspectors attached to set of mail office • (1) Exercise overall supervision over the work done in the mail office—discipline and efficient functioning. • (2) Conduct investigation and enquiries into cases of loss, fraud, abstraction, complaints etc. • (3) To carry out inspection of all the sets of mail office other than those assigned for SRM/ASRM. • (4) To examine sorters in test sorting for drawal of increment.

  8. Inspectors attached to set of mail office • (5) Examine the bag accounts and the stock of bags and take steps for clearing of unadjusted bag accounts and for replacement of unserviceable bags. • (6)Visit one or more sets of mail office daily for the purpose of intensive checking of mails, supervision etc- biggest set of the mail office is visited at least twelve times in a month and the night sets six times. • (7) Suggest ways and means of improving the mail and sorting arrangements and to make enquiries regarding late receipt and detention to mails and trains. • (8) To compile periodical statistics of the sets of the mail office with the help of IRM/ASRMS, if any.

  9. Inspectors attached to set of mail office • (9)Apply tests to see that letter boxes attached to the mail office are punctually cleared and that correct routing is observed in sorting mails. • (10) Attend to the complaints of the members of the public • (11) Deliver special bags to high officers as and when required. • (12)Maintain a memorandum book ( rule 334 of vol VIII) • (13) Visit local Post Offices and check mail received for delivery and checkup mail and sorting arrangements.

  10. Inspectors attached to set of mail office • (14) To supervise occasionally transshipment / exchange of mails of important sections. • (15) To see that when outside labour has been engaged the mail transshipment charges are kept down to the minimum. • (16) To maintain liaison with the local Officers of the Civil Aviation, IAC, Police, Custom, Railways etc. • (17) To make C.L. arrangements Mail Guard and P.Is. of the mail office. • (18) To check air mail account statement (in case of air mail sorting offices)

  11. Inspectors attached to set of mail office • (19) Proper adjustment of staff is made by the HSA to ensure speedy clearance of mails, wherever necessary. • (20) Keep personal copies of the Due Mail and Sorting Lists, Classified Lists and Manuals corrected up- to- date. • (21) Examine set copies of the Due Mail and Sorting Lists of SAs and see that these are kept corrected up-to-date. • (22) Examine the contents of some of the important bags opened and closed and report irregularities noticed therein. • (23) Weigh at least 5 to 10 parcels occasionally to check up the postage.

  12. Inspectors attached to set of mail office • (24) Examine the MMS schedule serving the mail office and to see that they are suitably drawn and correctly adhered to. • (26) To scrutinize the O.T. orders whenever ordered by the HSA/SRO to verify the O.T. Bills. • (27) To scrutinize the deposit register daily and report to the Superintendent any detention to mails and the measures taken to clear the mails and restore normal working. • (28) To submit daily notes to SRM / SSRM. • (29) To see that the hand trucks are regularly greased and that they are kept in good working order.

  13. Sub Divisional Inspector • The HQ will be decided by Head of the circle • Will be attached with more than one Mail office and sections/TMO • All those jobs as assigned to the Inspector attached to the set will be applicable to Inspector of the Sub Division also • In addition he has to travel with sections whenever required.

  14. Sub Divisional Inspector • Authorise the return to the PSD of unserviceable or surplus articles from mail and record offices inspected by them, • also the transfer of articles of stock from one office to another, • a report being submitted to the Superintendent. • Should pay frequent visit to the R.M.S. Rest Houses in their jurisdiction and see that the rest houses are properly maintained.

  15. Visits to mail offices in course of tours. • When on tour, pay unexpected visits to mail offices at places through which he travels and satisfy himself in a general way that the cash and stamp balances of the office are correct

  16. Inspection of office/ sections • Must inspect every twelve months at intervals of about six months such offices and sections in his sub division as are assigned to him by the SRM/SSRM. • After carrying out the inspections, copy of the remarks in the order book (Ms-8) should be submitted to the Superintendent in the form of IR. • Take further necessary action as ordered by SRM/SSRM on IR para’s and give compliance.

  17. Duties in connection with mail arrangements • Supervise the exchange of mails with all important sections starting from, arriving at, or passing through the station, • Satisfactory arrangements are made for the safe custody of mails while in transit between the mail office and the mail van.

  18. Diary and correspondence • When Sorting Inspector attached to a Circle Office or divisional office is absent from headquarters, he must submit daily to his immediate superior a brief note of the work done by him. • In this note, he should mention the train by which he travelled, the section or office visited or inspected, the time spent in the mail van or office, and the result of any investigation entrusted to him. • Any irregularities noticed or suggestions in regard to improvements in sorting arrangements, etc. should be communicated in the form of office notes and memoranda.

  19. Diary and correspondence • A sub-divisional Inspector must submit to the Superintendent on the 1st, 8th, 16th and 24th of each month, a diary for the preceding week in which he should describe briefly each day’s work. • The form of diary [Genl. 2(5)] contains full instructions as to what should be entered in it.

  20. Diary and correspondence • The entries in the diary under the head “General Report” must be numbered in a consecutive series. • such entries should be copied on a form of extract (M.S.-26) forwarded with the necessary endorsements to the officers concerned • The irregularities noted under head “ Mails examined” should also be numbered in a consecutive series and reported direct to the postmaster, in the case or first class head offices, and to the Superintendent concerned in the case of offices and sections • Reports relating to matters requiring the Superintendent’s personal orders should be endorsed to him.

  21. Monthly summary • To his diary for the last week of every month, should attach a summary in form (Inspn.9) of the work done by himself during the month. • If the Superintendent has made any remarks in his review which the Inspector should see, a copy of the remarks will be sent to him.

  22. Travelling Allowance Bill • (1) The travelling allowance bill (T.R. 25) of a Sorting Inspector attached to a circle office or divisional office should be submitted to his immediate superior on the 1st of the month succeeding that in which the allowance is earned. • (2)The travelling allowance bill (T.R. 25) of a sub-divisional Inspector should be submitted to the Superintendent attached to his diary for the last week of the month.

  23. Exercise 1 • Prepare the weekly diary with the information given in the exercise.

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