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EMIS 102

EMIS 102. Ohio association of EMIS Professionals (oaep) Conference Presented by: Nancy Haefeli May 8, 2012. Overview. Student Records Staff Records ODE Produced Reports Data Submission Requirements EMIS Data and Accountability Data Concerns. Student Records.

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EMIS 102

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  1. EMIS 102 Ohio association of EMIS Professionals (oaep) Conference Presented by: Nancy Haefeli May 8, 2012

  2. Overview • Student Records • Staff Records • ODE Produced Reports • Data Submission Requirements • EMIS Data and Accountability • Data Concerns

  3. Student Records • Categories of Student Records • Date Driven • Student Standing (FS) • Student Attributes – Effective Date (FD) • Non-Date Driven (a few examples) • Student Attributes – No Date (FN) • Student Assessment (FA) • Student Course (GN) • Student Demographic (GI) • Student Discipline (GD) • Student Special Education (GE) • Relationship between records

  4. Student Records • Student Standing (FS) • Key Record Elements • Student Status • Student Percent of Time • Sent To Reason • Sent To Percent of Time • How Received • How Received IRN

  5. Student Records • Implications of Student Standing (FS) Reported Data • Majority of students are your residents being educated by your district (District Relationship = 1) • Student Enrollment • Start and End Dates • Attendance – Absences • Grade Levels • PreSchool/Kindergarten • Grades 1-12

  6. Student Records • …but what about the others…many situations work both ways – • Residents educated by another district/entity • Non-Residents being educated by you • ESC • PreSchool • School-Age • Court-ordered placements • Foster Placements • Open-Enrolled • … and numerous other options

  7. Student Records • Other Factors • Special Education (GE) • Preschool and School Age • Program (GQ) • Itinerant Services • Related Services • Gifted Services • Title One • …

  8. Student Records • Some of the Key New Records for This Year • Student Assessment Record (FA) • Need to keep in mind that not all options are valid for every Assessment Type (old record type values) • Student Acceleration Record (FB) • Accelerated Assessment Accountability IRN • Subject Area Code • Accelerated Level Count • Student Special Education Graduation Requirements Record (FE) • Assessment Area Code • Assessment Type Code • Exemption Flag • IEP Date • IEP Date Type Code

  9. Staff Records • Date Driven and/or Non-Date Driven Records? • Staff Demographic (CI) • Staff Employment (CK) • Staff Course (CU) • Contract-Only Staff (CC) • Staff Course • For whom is this record required? • All your teachers who have taught your students within your district • Any teacher who is teaching your students (there are a few exceptions) • What scenarios require record changes? • Lead Teacher Changes • Co-Teaching Situations

  10. Staff Records • Contract-Only Staff (CC) • When would a Contract-Only Staff record be required? • What is one of the most common scenarios? • ESC educating your students • How could you learn if these situations were occurring? • From within your own district – communication • From the entity educating your students - communication • ODE Level 2 Report

  11. ODE Produced Reports • ODE Reports • Missing reports • Level 1 Validations • Level 2 Validations • Processed data reports • Via your ITC • Secure Data Center • If you have no data relative to a report …. • Report Explanations • Available on the ODE Website

  12. Data Submission Requirements • Current penalties for incomplete /inaccurate data • During Reporting Period • Warning Notifications • Weekly measure % missed • No funding withheld • Out of Compliance Notifications • Weekly measure % missed at least twice • Out of Compliance week counts as one of the these two weeks missed • Funding withheld • After Reporting Period • Acknowledgement Corrective Action Plan • Funding can be withheld if not the first time the measure % was missed • Full Corrective Action Plan • Funding withheld

  13. Data Submission Requirements • Release of Funds • Funds are released weekly • During Reporting Period • When measure % is met • After Reporting Period • Receipt of Acknowledgement for the Corrective Action Plan or • Approval of the Full Corrective Action Plan

  14. Data Submission Requirements

  15. EMIS Data and Accountability • Impact to Accountability • Student • Enrollment • Subgroups • Testing • Participation • Graduation • Attendance • Staff (from current year October reporting) • Certification • Degree • HQT

  16. Data Concerns • Data Security • Legislation • FERPA (Family Educational Rights and Privacy Act) • Privacy of student education records) • HIPPA (Health Insurance Portability and Accountability) • IDEA (Individuals with Disabilities Education Act) • Student • ODE cannot have student name or social security • Reason for SSID • Creates challenges for disseminating information back to districts • SSID crosswalk protected • SSID to be used for EMIS reporting only unless otherwise designated (legislatively mandated)

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