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OPSG Grant Program Oversight and Guidelines: 2018 Update

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  1. Operation Stonegarden Grant Program AZDOHS/CBP Border Patrol All Agency SeminarArizona Department of Homeland SecurityMarch 26, 2018

  2. Presentation Objectives • OPSG Program Overview • FFY 2017 Grant Program • Agency Responsibilities • FFY 2018 Grant Program

  3. OPSG Program Overview

  4. Participating Agencies 37 – Total Agencies (State, County, Local, Tribal) 25 – Municipal Police Departments 4 – Tier 1 County Sheriff’s Offices (Cochise, Pima, Santa Cruz, Yuma) 4 – Tier 2 County Sheriff’s Offices (Graham, Greenlee, La Paz, Pinal) 3 – Tribes 1 – State Agency (Department of Public Safety)

  5. Grant Expenses Allowable • Sworn AZ POST certified law enforcement personnel (Per 2017 NOFO: .…must have all necessary certifications and training to enforce state and local laws) • Dispatcher overtime for dedicated OPSG deployments and dispatching of OPSG deployed peace officers* • *Must be included and approved in Operations Order

  6. Grant Expenses Non-Allowable • Non-AZ POST certified personnel (Detention, Correction, Transport, etc.) • Civilian support staff (Crime Analysts, Crime Scene Technicians, etc.)

  7. OPSG Parameters • OPSG Deployment Operations are limited to: • Pre-coordinated deployments in support of the Border Patrol Mission • Not allowed: routine patrols, investigations, local calls for service or surveillance (Supplanting) • Exemptions: Critical incidents, emergency officer assistance, missing child, etc. is allowed for limited scope and duration

  8. FFY 2017 Program

  9. FFY 2017 OPSG • OPSG Deployment Overtime/ERE/Travel/Mileage • 94% of OPSG funding • Equipment Purchases* • 6% of OPSG funding *must directly support the Border Patrol mission

  10. OPSG Agency Responsibilities Overtime/Mileage • Agencies can expend only the awarded Overtime amount • Surplus Mileage grant funds cannot be transferred to Overtime • Surplus Overtime grant funds can be transferred to Mileage

  11. OPSG Agency Responsibilities Equipment • Type and quantity as indicated in your approved Budget Detail Worksheet • Purchase approved equipment in compliance with local, state and federal procurement rules • Equipment must be invoiced and received prior to December 31, 2018

  12. OPSG Agency ResponsibilitiesReports Quarterly Programmatic Reports • Due every 3 months, by the 15th day after the end of the Quarter • Reports containing insufficient data will be returned to stakeholder • Delinquent and/or insufficient reporting may affect future funding • When project is completed submit a “FINAL” report that shows any deobligated funds • Reimbursement Requests cannot be processed if Quarterly Programmatic Reports are delinquent • Quarterly Programmatic Report form available at (www.azdohs.gov)

  13. OPSG Agency ResponsibilitiesForms Validation Form - Submitted to AZDOHS only • One form required for each Reimbursement Request submittal • Must match information on Daily Activity Reports • Must show specific: • Border Patrol Station • “Operation/Location/Assignment”

  14. OPSG Agency ResponsibilitiesForms Daily Activity Report (DAR) form • Required for all OPSG activities • Include DAR forms in Reimbursement Request • DAR narrative submitted to Border Patrol Station only; not to AZDOHS • Border Patrol will review in detail during their presentation

  15. OPSG Agency ResponsibilitiesReimbursements • Submit for reimbursement monthly, bi-monthly or quarterly (Subrecipient Agreement requires a submission at least every 90 days if expenditures occur) • No requests for less than one month of expenditures • Suggested - Two 14 day pay periods = 28 days of expenditures • More than 90 days of expenditures is not acceptable

  16. FFY 2018 Program

  17. FFY 2018 OPSG Funding Process *Tentative

  18. FFY 2018 OPSG Recommendations • Overtime/ERE/Travel/Mileage • 80-85% of OPSG funding • Equipment* • 15-20% of OPSG funding *must directly support the Border Patrol mission

  19. OPSG Grant Application OVERTIME AND MILEAGE In FFY 2018, NO Operations Order. Submit only the OPSG AZDOHS Application • Personnel Costs: • Overtime • ERE/Fringe Benefits (percentage) • Travel • Vehicle Mileage (AZ State Mileage Rate of 0.445 cents/mile)

  20. OPSG Grant Budget EQUIPMENT • Provide AEL numbers for specific equipment • Provide specific but concise equipment description • Do not use brand names (Motorola, Chevrolet, etc.) • Unit costs to include shipping, tax and installation • “General” and “Special” equipment items listed together • Quantities

  21. FY 2018 OPSG Grant Application Presentation

  22. AZDOHS Budget Template SUBMISSION DEADLINE Friday April 27, 2018 at 5:00 pm E-mail to AZDOHS only wseltzer@azdohs.gov https://azdohs.gov/opsg

  23. Thank you! Questions?

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