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OSHA Recordkeeping

OSHA Recordkeeping. OSHA Recordkeeping. Status . Effective Dates Court Cases. OSHA Recordkeeping. Major Changes. New Forms Recordability Posting Other. OSHA Recordkeeping. Exempt Employers. 10 or Fewer Employees Total Company At Any One Time. OSHA Recordkeeping. Exempt Employers.

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OSHA Recordkeeping

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  1. OSHA Recordkeeping

  2. OSHA Recordkeeping Status • Effective Dates • Court Cases

  3. OSHA Recordkeeping Major Changes • New Forms • Recordability • Posting • Other

  4. OSHA Recordkeeping Exempt Employers • 10 or Fewer Employees • Total Company • At Any One Time

  5. OSHA Recordkeeping Exempt Employers • Exempt Industries • Low Hazard • Retail, Finance, Insurance, Real Estate (appendix A)

  6. OSHA Recordkeeping Criteria • Basic Requirement • Work Related and, • New Case and, • Meets General Recording Criteria

  7. OSHA Recordkeeping Work Relatedness • Injuries/Illnesses Resulting from Events or Exposures at Work

  8. OSHA Recordkeeping Non Work-Related • Present but Not Working • Non Work-Related • Voluntary Wellness Program • Food Consumption

  9. OSHA Recordkeeping Non Work-Related • Personal Tasks • Personal Grooming, etc. • Vehicle Accident Before or After Work • Cold, Flu, Mental Illness

  10. OSHA Recordkeeping Travel Status • Engaged in Work Activities • Not Work Related: • Checked into Hotel • Personal Tasks

  11. OSHA Recordkeeping Working at Home • Performing Work • Injured with Machine • Drops Object on Foot

  12. OSHA Recordkeeping New Case • No Previous Injury or Illness • Recovered Completely with No Signs or Symptoms

  13. OSHA Recordkeeping Chart

  14. OSHA Recordkeeping General Recording Criteria • Death • Days Away form Work • Restricted Work/Transfer • Medical Treatment • Loss of Consciousness

  15. OSHA Recordkeeping General Recording Criteria • Death • Report to OSHA 8 Hours • Days Away form Work • Record Case & Days

  16. OSHA Recordkeeping Counting Days • First Day • PLHCP Says No Work • PLHCP Says Work • Which Days Are Counted

  17. OSHA Recordkeeping Counting Days • Weekend Days • Vacations • Cap of Days • Employee Leaves Company • Which Year

  18. OSHA Recordkeeping Restricted Work Activity or Job Transfer • Can Not Perform One or More Functions of Job • Can Not Work Full Shift • Count Partial Days as Days of Restriction after Day 1

  19. OSHA Recordkeeping Restricted Work Activity or Job Transfer • Regular Job • Stop Count If Transfer is Permanent

  20. OSHA Recordkeeping Medical Treatment Beyond First Aid • Not Medical: • Observation • Diagnostic Procedures • First Aid

  21. OSHA Recordkeeping First Aid • Non-Prescription Drugs at Non-Prescription Strength • Tetanus Shot • Cleaning, Soaking or Flushing Wounds

  22. OSHA Recordkeeping First Aid • Using Wound Coverings • Hot & Cold Therapy • Non-Rigid Support • Transporting Devices

  23. OSHA Recordkeeping First Aid • Drill Nails • Eye Patches • Non-Medical F.B. Removal • Remove Splinters, etc.

  24. OSHA Recordkeeping First Aid • Finger Guards • Massages • Drinking Fluids • THIS IS ALL

  25. OSHA Recordkeeping Loss Of Consciousness • Always Recordable

  26. OSHA Recordkeeping Significant Diagnoses • Cancer • Fractured Bones • Chronic Irreversible Disease

  27. OSHA Recordkeeping Needle Sticks • Record Work Related Needle Sticks and • Cuts With Sharps that are Contaminated with Blood or OPIM

  28. OSHA Recordkeeping Splashed with Blood or OPIM • Record if: • Diagnosed with Bloodborne Illness • Meets Recording Criteria

  29. OSHA Recordkeeping Medical Removal • Medical Surveillance • Either: Days Lost or Restricted Duty • Chemical Exposure = Poisoning • Voluntarily Removal is not Recordable

  30. OSHA Recordkeeping Hearing Loss • Standard Threshold Shift • 25 dBa Shift at 2000, 3000 or 4000 Hertz in One or Both Ears • Audiogram Current to Baseline

  31. OSHA Recordkeeping Hearing Loss • Reflect for Aging • Retest (30 Days) • Work Relatedness

  32. OSHA Recordkeeping T B Cases • Occupationally Exposed • Positive Test

  33. OSHA Recordkeeping Musculoskeletal Disorders • Delayed

  34. OSHA Recordkeeping Forms • 300 Log • 300-A • 301

  35. OSHA Recordkeeping Forms • Enter Each Case within 7 Calendar Days • Equivalent Form • Employee Privacy

  36. OSHA Recordkeeping Multiple Business Locations • Each Establishment • Main Office/Headquarters • Transmit Reports in 7 Days • Produce Information as Required

  37. OSHA Recordkeeping Multiple Business Locations • Record at the Employee’s Establishment • Record at the Establishment Where Occurred

  38. OSHA Recordkeeping Covered Employees • All Employees on Payroll • All Supervised Employees • Owners & Partners are not Covered

  39. OSHA Recordkeeping Annual Summary • Calendar Year • Review • Certify • Company Executive • Post • Feb. 1 to Apr. 30

  40. OSHA Recordkeeping Retention and Updating • Keep Records for 5 Years • Update as Needed During 5 Year Period • No Update for Annual Summary & 301 Reports

  41. OSHA Recordkeeping Employee Involvement • Reporting Procedures • Access to Records

  42. OSHA Recordkeeping Access to Records • Employees, Former Employees, Personal Representatives and authorized Representatives • Provide Information by End of Next Business Day

  43. OSHA Recordkeeping Access to Records • Establishment’s 301 Reports Must be Provided Within 7 Days • May Not Charge for First Copy

  44. OSHA Recordkeeping Discrimination • May Not Discriminate Against Employee for Reporting

  45. OSHA Recordkeeping Reporting Information to the Government • Report Death or Hospitalization for 3 or More Employees • Motor Vehicle Accidents May Not Need to Be Reported

  46. OSHA Recordkeeping Reporting Information to the Government • Incidents Involving Public Transportation Do Not Have to be Reported • Heart Attack Do Have to be Reported

  47. OSHA Recordkeeping Reporting Information to the Government • No Report is Needed if After 30 Days • Report Within 8 Hours of Learning of Incident

  48. OSHA Recordkeeping Providing Records to Government Reps. • Must Provide within 4 Business Hours

  49. OSHA Recordkeeping Annual OSHA Survey • Complete and Return within 30 Days

  50. OSHA Recordkeeping BLS Requests • Complete and Return the Same as for OSHA

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