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HL7 Enterprise Architecture Implementation Project Getting There!

V1-01 WORKING DRAFT For initial TSC discussion. HL7 Enterprise Architecture Implementation Project Getting There!. TSC Conference Call Feb 2, 2009.

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HL7 Enterprise Architecture Implementation Project Getting There!

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  1. V1-01 WORKING DRAFTFor initial TSC discussion HL7 Enterprise ArchitectureImplementation ProjectGetting There! TSC Conference Call Feb 2, 2009 Disclaimer: This overview / summary of the HL7 EA Implementation Project is valid for the date presented. Updated information will be posted periodically to: http://wiki.hl7.org/index.php?title=EA_IP

  2. Presentation Purpose HL7 Enterprise Architecture Implementation Project - Initiation / Planning Phase The purpose of this presentation deck is to document the emerging understanding of the HL7 Enterprise Architecture Implementation Project (HL7 EA-IP). The process of initially elaborating and eventually executing the project is an ongoing activity involving a variety of engagement processes – many of which remain to be initiated.

  3. Strategic Context “The HL7 Roadmap document is a business plan for our products and services and was designed specifically to meet the business needs of our members and stakeholders. Derived from collaborative efforts with our members, government and non-government agencies and other standards development organizations, the Roadmap is comprised of five high-level organizational strategies that are supported by a detailed tactical plan with clearly defined objectives, milestones, and metrics for success.” (See HL7 Roadmap at http://www.hl7.org/documentcomments/index.cfm) HL7 Enterprise Architecture Implementation Project - Initiation / Planning Phase • Strategy #1 - Expand, reinvigorate,and streamline HL7’s production processes, technologies and products: • Deliver a first balloted reference architecture document (Roadmap Project #47) • Initiate the adoption of an approved HL7 Reference Architecture (Roadmap Pjt #44)

  4. Presentation Outline HL7 Enterprise Architecture Implementation Project - Initiation / Planning Phase • Background • Decisions Made • Outputs to Date • Some challenges in moving forward ... • “HL7 Enterprise Architecture Implementation Project (HL7 EA IP)”: An overview • Overall Goal • “Conceptual Project Phases” • Key Planning Considerations and Assumptions • Notional Deliverables & Milestones by Phase • Phase 1 – HL7 EA IP Planning / Initiation Phase • The Basics: Scope, Deliverables, etc. • Proposed “Alpha Project” Approach • Next Steps

  5. Background

  6. Decisions Made HL7 Enterprise Architecture Implementation Project - Initiation / Planning Phase Board decision to pursue the development of an HL7 Enterprise Architecture. [NEED DATE] Delegation of “technical” architecture development task to Architecture Board through the Technical Steering Committee and the Chief Technical Office (CTO). [October 2007] CTO direction to base architecture on SOA principles [May 2008] TSC decision to initiate an HL7 Enterprise Architecture Implementation Project – through an initial planning phase. [January 2009 WGM – Orlando]

  7. Outputs To Date HL7 Enterprise Architecture Implementation Project - Initiation / Planning Phase • Architecture Development • Technical Architecture • “Service Aware Enterprise Architecture Framework (SAEAF)” Draft Report first published to ArB wiki [September 21, 2008] • SAEAF presented to WGM [September 2008 WGM – Vancouver] • Business Architecture Development • Developed initial presentations for Orlando WGM to begin framing the implementation project for discussion and refinement purposes [January 2009]. • Stakeholder Engagement • Two quarter overview of architecture at the Vancouver WGM [September 2008]. • Two quarter overview of both architecture progress and initial implementation project details at Orlando WGM [January 2009].

  8. Some Challenges in Moving Forward HL7 Enterprise Architecture Implementation Project - Initiation / Planning Phase The implementation project will likely require funding and therefore project initiation documentation needs to identify resource requirements and support dialog with the HL7 board’s finance committee, potential funders and – potentially – the HL7 board. There is a tension between stakeholders who feel that the new architecture should materially impact existing processes and products and those stakeholders who are concerned about the extent of the changes and their impacts. HL7 stakeholders – particularly hands-on participants in HL7 specification development work – are eager to understand the impact of the EAS implementation project on their day-to-day work (“process”) and on existing specification artifacts, such as DMIMs, RMIMs, CMETs, etc. (“product”).

  9. Some Challenges in Moving Forward HL7 Enterprise Architecture Implementation Project - Initiation / Planning Phase • In addition to the conceptual challenges in devising both the enterprise architecture as well as the paired business architecture, stakeholders are concerned about the decision making processes for the overall journey. Some of the decisions ... • How will the HL7 EAF/S be finalized and to what level of stakeholder / member review will the associated artifacts be subjected? • How will the various implementation project Phases be approved for launch? • How will the various Business Architecture artifacts be reviewed / endorsed?

  10. HL7 Enterprise Architecture Implementation Project (HL7 EA IP)

  11. HL7 EA Implementation Project HL7 Enterprise Architecture Implementation Project - Initiation / Planning Phase • Overall HL7 EA IP Goal • Establishment and implementation of a Business Architecture (BA) that enables HL7 to effectively develop and promulgate specification products that are consistent with the (emerging) HL7 Enterprise Architecture Specification (EAS). • “Conceptual” Project Phases • Phase 0 – Preparation for a Planning / Initiation Phase: Current activities to complete and seek endorsement for Phase 1 framing documentation as well as to launch Phase 1 [Proposed Duration: < 3 weeks] • Phase 1 – HL7 EA IP Planning / Initiation Phase: Activities to conceptualize, plan, resource and initiate the Implementation Phase [Proposed Duration: Ideally < 3 months but certainly prior to May 2009 WGM - Kyoto] • Phase 2 – HL7 EA IP: Implementation (Roll-out) [Duration: TBD through Phase 1 activities]

  12. HL7 EA IP – Key Planning Considerations & Assumptions HL7 Enterprise Architecture Implementation Project - Initiation / Planning Phase • The responsibility for developing the Business Architecture (BA) to drive the HL7 EAS implementation rests with the HL7 Technical Steering Committee (TSC). • The responsibility to develop a full HL7 EAS rests with the HL7 Architecture Board (ArB); the ArB will use the “Service Aware Enterprise Architecture Framework (SAEAF)” Draft Report as a baseline. • Interdependencies between the development of the BA and the work to develop / refine the EAS will need to be assessed in Phase 1 and applicable processes devised for Phase 2 to ensure, among other things, • Conceptual alignment (e.g. Consistent use of concepts / terms, artifacts, etc.); • Appropriate flow of requirements for tooling and processes and other knowledge from EAS work to BA work.

  13. HL7 EA IP – Key Planning Considerations & Assumptions HL7 Enterprise Architecture Implementation Project - Initiation / Planning Phase • BA / EAS development will require collaboration with real integration projects (“Alpha Projects”) that are willing and able to tackle the development of artifacts covering multiple EAS layers / facets: • One or more potential Alpha Projects candidates are ready to engage in short order; • The sponsoring agencies are thought to be interested in taking the full range of artifacts through a balloting process; • Selection criteria and engagement principles for Alpha Projects remain to be devised and agreed. • The HL EA IP will be accountable as the primary coordination point between “Alpha Projects” and HL7 - primarily addressing issue management.

  14. HL7 EA IP – Key Planning Considerations & Assumptions HL7 Enterprise Architecture Implementation Project - Initiation / Planning Phase • Notwithstanding the fact that a planning / initiation phase (1) is required and that it needs to focus on placing Phase 2 on a proper footing, there are near term “balls in motion” that require other engagement during the Phase 1 timeframe (currently seen as February – May). These include: • Continued communication activities; • Liaison between the implementation project and the ArB to – among other things – ensure that emerging plans are aligned; • Potentially scheduling certain activities – such as Alpha Project selection criteria and determination of engagement principles – earlier in Phase 1;

  15. HL7 EA IP – Key Planning Considerations & Assumptions HL7 Enterprise Architecture Implementation Project - Initiation / Planning Phase • The anticipated significance of “Alpha Projects” in the elaboration of both the enterprise architecture as well as the associated business architecture places several demands on the overall implementation process: • Demands an Incremental Process: Our understanding of the overall implementation requirements will evolve incrementally as the “Alpha Projects” undertake their activities – in other words, we can’t plan out all the details but rather will need to let the process run its course; • Demands Co-ordination and Knowledge Management: It will be critical to establish an effective process to gather learning from “Alpha Projects” and then to institutionalise this learning. • Demands Flexibility & Buy-In During the Journey: The incremental nature of the process will demand flexibility on behalf of HL7 and it’s members and hence stakeholder buy-in is critical. • Demands Transparency in Decision Making: Notwithstanding the iterative, “prototyping” like approach (or perhaps due to it!), decision making processes must be transparent to ensure durable consensus among stakeholders.

  16. HL7 EA IP – Notional Phase Deliverables (VERY ROUGH) SAEAF Phase 1 Launch Materials Phase 0 Phase 2 Launch Materials Elaboration & Engagement Initial “Momentum Mtce” work and deliverables Phase 1 Funding & Approval for Phase 2 Alpha Project Selection & Coord Alpha Project Alpha Project Alpha Project(s) Communication Collateral Etc. Etc. Phase 2 HL7 EAF • Business Architecture • GOM changes • Process changes • Tooling changes • Etc. HL7 EAS Alpha Project Outputs HL7 EA IP Work ArB Work HL7 Enterprise Architecture Implementation Project - Initiation / Planning Phase

  17. Phase 1 – HL7 EA IP Planning / Initiation Phase(EARLY DRAFT)

  18. Phase 1 – The Basics HL7 Enterprise Architecture Implementation Project - Initiation / Planning Phase • Phase 1 Goal • Activities to conceptualize, plan, resource and initiate the Implementation Phase • Phase 1 Scope • All work needed to successfully launch the implementation Phase (2) of the HL7 EAP Implementation project. • Any activities to maintain momentum by engaging in planned communication and coordination activities (i.e. beginning to work the emerging implementation plan as needed).

  19. Phase 1 – The Basics Internal Stakeholders Thought Leader Advisory Group Consult Project Team Collaborate HL7 Enterprise Architecture Implementation Project - Initiation / Planning Phase Phase 1 Organization

  20. Phase 1 – The Basics HL7 Enterprise Architecture Implementation Project - Initiation / Planning Phase • Phase 1 Deliverables • Baseline “framing” artifacts for Phase 2 • General project plan, risks, budget, etc. • Implementation project organization and decision making framework – Clearly outlining how various types of decisions are expected to be made in completing both the Enterprise Architecture and the Business Architecture! • Stakeholder Engagement Strategy • HL7 Member Engagement • “Alpha Project” Engagement (e.g. Selection criteria; engagement principles & expectations; etc.) • Change Management Plan Framework (to be elaborated in Phase 2) • Education Plan • Process / Policy change • Tooling / Publishing requirements • Etc. • Approval of Phase 2 through the TSC during Kyoto WGM or prior.

  21. Phase 1 – The Basics HL7 Enterprise Architecture Implementation Project - Initiation / Planning Phase • Phase 1 Dependencies • Detailed timelines for HL7 EA development ... Etc. • (MORE TO BE ADDED BASED ON TSC INPUT) • Phase 1 Key Success Factors • Appropriate resourcing for coordination AND delivery to maintain momentum and meet timelines need to be in place. • A sufficient number of suitable Alpha Projects must be identified to exercise the various aspects of the architecture framework. • (MORE TO BE ADDED BASED ON TSC INPUT)

  22. Phase 1 – The Basics HL7 Enterprise Architecture Implementation Project - Initiation / Planning Phase • Phase 1 Milestones • Project team and Thought Leader Advisory group in place by February 28, 2009 • Alpha Project parameters identified by March 31, 2009 • Kyoto Meeting Approach Co-ordinated and materials complete by March 31, 2009 • Decision making framework • Phase 2 framing draft Deliverables developed by April 30, 2009 • (MORE TO BE ADDED BASED ON TSC INPUT)

  23. Phase 1 – Proposed “Alpha Project Approach” HL7 Enterprise Architecture Implementation Project - Initiation / Planning Phase • Initiate “Candidate” Alpha Project level setting meeting / telecon • Seeking brief project overviews and alpha project stakeholder expectations • Develop “Alpha Project” selection criteria • In collaboration with ARB, Implementation project “Thought Leader Group” and HL7 PMO devise selection criteria and engagement principles. • Devise qualification process • Call for “Alpha Project” Participation • Issue call for participation outlining clear expectations and seeking applicable data to enable selection • “Alpha Project” Selection • In collaboration with ARB and Implementation project “Thought Leader Group” recommend selection. • Confirm selection through TSC. • Formally initiate “Alpha Project” Engagement (Phase 2!)

  24. Some Next Steps (As at January 27, 2009) HL7 Enterprise Architecture Implementation Project - Initiation / Planning Phase • Seek endorsement of Phase 1 at February 1, TSC call • Formally establish “Project Team” ... Confirming who will hold the lead pen on various deliverables! • Initiate TSC dialog pertaining to key decisions and decision making practices • Convene “Thought Leader Advisory Group” call and initiate bi-weekly calls to begin to work the key streams: • Stakeholder Engagement plan and action – HL7 Members • Stakeholder Engagement plan and action – Alpha Projects • Develop Change Management Plan Framework • Kick-start “Alpha Project” dialog with candidate projects

  25. More Information HL EA IP Wiki: http://wiki.hl7.org/index.php?title=EA_IP Marc.Koehn@gpinformatics.com Gordon Point Informatics Ltd. Interim Project Lead HL7 Enterprise Architecture Implementation Project - Initiation / Planning Phase

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