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Recommendations to Committee on Technical Architecture

This document outlines key recommendations for the UCSF Web Governance Committee to advance web strategies and improve the Drupal hosting environment. It highlights the need for shared web analytics, common calendar projects, and central support for Drupal. Proposed initiatives include hiring consultants for strategic development, bolstering central campus support for Drupal, and coordinating redesign efforts. Key projects are projected to enhance collaboration and ensure better maintenance of web resources, ultimately leading to a cohesive digital presence for UCSF.

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Recommendations to Committee on Technical Architecture

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  1. Recommendations to Committee on Technical Architecture Sub-Committee on Web, Social Media and Mobile Governance Jeff Jorgenson March 21st, 2012

  2. State of UCSF Web circa 2009

  3. Current State

  4. Informal Collaboration Centrally funded Drupal Hosting enabled Coordination of redesign efforts Reuse of some design templates Drupal Users Group Communicators Network

  5. Today’s World Department C Department A Department D Department B Design/Build Design/Build Design/Build Design/Build $ $ $ $ Develop Develop Develop Develop $ $ $ $ Maintenance Maintenance Maintenance Maintenance $ $ $ $ Hosting Hosting $ $ Hosting $

  6. Campus-wide Needs

  7. Findings from Deloitte & Touche 2009 Report

  8. 1) Hire consultant to address strategy Shared web analytics Shared Drupal templates Integration of content Timeframe: 3 months Cost: $75K Anticipated result proposal for a shared web services program Estimated Implementation of recommendation:$250K-300K

  9. 2) Expand Central Campus Support for Drupal Hosting Hire FTE to support Drupal hosting at enterprise level (ITS) Expand Drupal versions supported (6 & 7) Speed conversion of existing sites into hosted environment Interface with hosting provider and manage multiple developer relationships Timeframe: Immediate Cost: $120K Improved and expanded hosting solutions

  10. 3) Fund Common Campus Calendar Project • Initially recommended in 2003, a common campus calendar has been a long-term need. • Recent work on the Featured Academic Events calendar has brought together: • SAA and the Scheduling application • EVC’s office • University Relations • Other business owners have agreed to participate in ongoing governance: • Medical Center • School of Medicine • School of Pharmacy

  11. SECTION HEADING Calendar Estimates • Project Evaluation: $65K • Fulltime Project Manger for 3 months • .25 FTE BA • .25 FTE Technical Architect • Estimated Development Project Costs $20K • Estimated Ongoing Costs $50K/year • Timeframe: Immediate • Duration: 3 months OAAIS

  12. Phase 1 Plan: FY 2012-13 Q3 Q4 Q1 Q2 ….Expand Drupal Hosting Web Strategy Consultant Calendar Eval Implementation

  13. Phase 2 (2013-14) • Develop Search Tool and Search Engine Optimization • Fund Library’s effort for Central Image Repository • Fund implementation of UCOP’s expected Accessibility policy mandate • Broker enterprise licenses for tools such as: • Radian 6 (social media analytics) • SEO or Google AdWords

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