SAP Business One Overview

2. SAP Offers Solutions for Companies of all Sizes SAP has the right solution for companies of all sizes. mySAP Business Suite: This comprehensive family of business solutions fulfills the requirements of all major industries, providing a full range of functionality for all business processes. mySAP All-in-One: mySAP All-in-One brings the benefits of the mySAP Business Suite to small and midsize businesses (sophisticated SMBs) in a package especially tailored to their needs. mySAP All-in-One solutions are designed by SAP partners as preconfigured and industry-specific systems based on a simplified system landscape with low maintenance costs. SAP Business One: SAP Business One contains all the functions required by small companies (advanced SMBs) and can be implemented in a matter of days. It offers a broad range of innovative functions at minimum maintenance and operating costs. All three products can be integrated with one another. SAP has the right solution for companies of all sizes. mySAP Business Suite: This comprehensive family of business solutions fulfills the requirements of all major industries, providing a full range of functionality for all business processes. mySAP All-in-One: mySAP All-in-One brings the benefits of the mySAP Business Suite to small and midsize businesses (sophisticated SMBs) in a package especially tailored to their needs. mySAP All-in-One solutions are designed by SAP partners as preconfigured and industry-specific systems based on a simplified system landscape with low maintenance costs. SAP Business One: SAP Business One contains all the functions required by small companies (advanced SMBs) and can be implemented in a matter of days. It offers a broad range of innovative functions at minimum maintenance and operating costs. All three products can be integrated with one another.

3. Accounting Software out - Business Management Software in: What Makes SAP Business One so Different? Yesterday’s patchwork systems lock your information into silos. Maintaining these multiple systems is costly and prevents you from getting the data you need to run your business.

4. Introducing the Integrated Office: Using one Application, one View Across the Organization Analyzes the impact putting a delinquent customer on credit hold will have on revenue before communicating to the customer Get actionable alerts when service quality in the support organization drops Block sales orders when they fall below needed gross profit margins Reduce back-orders or over stock by planning purchasing according to real customer demand SAP Business One allows you to stay on top of your business and provides a true and unified picture of critical, up-to-the minute business information across your organization with embedded CRM, finance and manufacturing capabilities. By introducing a new paradigm that views your entire organization as one view, the power of information can be fully realized. Sales information is exposed to the CFO, service to the CEO, Sales departments are fully aware of open debts, buyers can plan purchasing according to real demand, managers can get immediate gratification by accessing any information at any time.By introducing a new paradigm that views your entire organization as one view, the power of information can be fully realized. Sales information is exposed to the CFO, service to the CEO, Sales departments are fully aware of open debts, buyers can plan purchasing according to real demand, managers can get immediate gratification by accessing any information at any time.

5. SAP Business One®: Designed for Your Success SAP Business One® is an affordable, integrated business management solution designed specifically for small and midsize companies. For the first time, business owners have a single system that was built to automate business processes and deliver a true and unified picture of critical, up-to-the minute business information across CRM, manufacturing, and finance. With SAP Business One®, owners can increase the profitability of their business and achieve a new level of control. SAP Business One® is delivered by a worldwide network of qualified business partners that leverage SAP global knowledge to provide local service and support. SAP Business One® is from SAP, the world's leading provider of business software solutions.

6. SAP Business One Product Coverage 

8. Forecast and Planning Process

9. Forecast and Planning Process Sales Forecast Allows you to plan for procurement and production, even before you receive the actual Sales Order from the customer Helps you to supply the goods at short notice Material Requirement Planning Enables you to analyze Inventory Supply and Demand Receive Make or Buy Recommendations and Make recommendations from SAP Business One

10. Forecast

11. Material Requirement Planning - Results

12. Material Requirement Planning - Recommendations

13. Benefits Some of the key benefits.. Maintain Inventory Levels Make Informed Decisions Quickly Respond to Customer Demands Automatic creation of purchase order saves a lot of time

14. Procurement Process

15. Procurement Process Transaction Coverage Purchase Order Goods Receipt Note Returns Purchase Invoice Accounts Payable Credit Memo Landed Cost Down-payment Request and Invoice

16. Document Creation - PO

17. Copy From and Copy To Options

18. Integration with Finance Department

19. Landed Cost – Calculated the actual value of the product

20. Benefits Some of the key benefits.. Last Prices report displays the price history that helps us to have a better negotiation with the vendors Copy from and copy to options Since the details are copied from the base document (PO), enables user to save a lot of time in data entry. Avoid errors in manual data entry, which leads to accuracy in reports System automatically captures the difference between the base document (PO) and the target document (GRN). Helps us to easily monitor the price and quantity variations between PO and GRN The options also helps to manage partial receipts. User defined fields allows us to customize the solution as per our business requirements

21. Inventory Management

22. Inventory Management

23. Sales Process

24. Sales Process Transaction Coverage Sales Quotation Sales Order Delivery Note Sales Returns Sales Invoice Credit Memo Dunning wizard Down-payment Request and Invoice

25. Sales Order Generation

26. Partial Deliveries

27. Partial Deliveries

28. Integration with Finance

29. Benefits Some of the key benefits.. Last Prices report displays the price history that helps us to have a better negotiation with the customers Automatic item availability check, enables you to know the status of inventory while receiving an order Gross profit report shows the profit you will getting which enables you to maintain your margin Automatic Journal entry posting avoids duplication of work for finance department

30. Sales Opportunities Management

31. Sales Opportunities Management

32. Opportunity Pipeline Report

33. Activities Management

34. Benefits Increases visibility – Opportunity wise Analyze the performance of the Sales Employees Enables you to do Effective Follow-up with the Customer Allows Top Management to analyze the expected cash flow

35. Additional Capabilities Alert Management Drill Down Drag and Relate XL Reporter Approval Procedures Print Layout designer MS Office Integration

36. 1. Alerts Management

37. 2. User Experience: Sophisticated Navigation Thanks to Drill-Down Capabilities

38. 3. User Experience:Intuitive Navigation Thanks to Drag&Relate

39. 4. Sophisticated Reporting Capabilities Users can use MS Excel, which they are already familiar with, as the user interface for definition and execution of reports XL Reporter is fully and completely integrated with SAP Business One® ”Drag & Drop”-based user interface- Easy to create standard profit and loss reports, balances, forecasts, key figures, dashboards etc. Reports on live data: data are extracted directly from SAP Business One® without staging data in OLAP cubes or in a data-warehouse Standard functionality for financial reporting included Supports live drill-down to posting level from the reports.

40. 5. Full Control of Your Purchasing and Sales Processes

41. 6. Easy Design of Your Marketing Documents Powerful and easy to use design tool Flexible output management and export capabilities (PDF, e-mail and fax support) SAP provides ready-to-use marketing templates

42. 7. Seamless MS Office Integration Synchronization of data in SAP Business One® and MS Outlook (calendar appointments, contacts, tasks) Creating snapshots of SAP Business One® information and associate them with MS Outlook contacts Quotations Management: Saving MS Outlook e-Mails as SAP Business One® activities Saving MS Word and MS Excel documents as an activity with a business partner or contact person in SAP Business One® SAP Business One®is fully integrated with Microsoft Office, enabling seamless communication that can span the organization and business functions. You will be able to share Contacts, Appointments and Tasks between SAP Business One®and MS Outlook. There is also an integrated quotation management in Outlook. Highlights: Data Synchronization Snapshot for BP and contact person Scheduler for Synchronization Synchronization exclusion list Quotation Management default E-Mail address when emailing quotation save sent quotation as activity E-Mail Integration follow up Activity added to Outlook too contact created in Outlook too General enable Word and Excel documents to be saved as attachments on activities SAP Business One®is fully integrated with Microsoft Office, enabling seamless communication that can span the organization and business functions. You will be able to share Contacts, Appointments and Tasks between SAP Business One®and MS Outlook. There is also an integrated quotation management in Outlook. Highlights: Data Synchronization Snapshot for BP and contact person Scheduler for Synchronization Synchronization exclusion list Quotation Management default E-Mail address when emailing quotation save sent quotation as activity E-Mail Integration follow up Activity added to Outlook too contact created in Outlook too General enable Word and Excel documents to be saved as attachments on activities

43. Some Key Reports.. Full control of your Business

44. Reports - Open Items List Report

45. Reports – Profit & Loss statement

47. Some typical areas of benefit may include: Productivity – Streamlined business processes may allow your employees to accomplish more in less time. Labor costs – Automating certain applications can reduce the number of people required to support your business. Financial performance – More accurate financial reporting can speed receivables or give you a more accurate picture of your short- and long-term balance sheet. Inventory management – Keeping a closer eye on inventory can speed inventory turns and reduce the amount you must spend on slow-moving products. Pricing – Real-time financial reporting may give you a clearer picture of your overall costs and help you improve margins on your products or services. Customer revenue – By using CRM to recognize customer needs, you can increase revenue per customer, or reduce customer turnover rates. Technology maintenance and support – Less money may need to be spent on maintaining out-of-date legacy systems, improving your bottom line.