Microsoft Powerpoint and Desktop Publishing Lesson 6

1. Microsoft Powerpointand Desktop PublishingLesson 6 Lexington Technology Center December 19, 2002 Bob Herring On the web at www.lexington1.net/adulted/computer/powerpoint_web_design_desk_pub.htm

2. Desktop Publishing Lesson 3 Review of Tuesday’s Lesson • Page Setup • Personal Information • Design Gallery • Fonts • Line Spacing • Indents and Lists • Tabs • Color Schemes • Drop Caps • Tables • Design Checker • Options • Aligning Objects 2

3. Desktop Publishing Lesson 3 Greeting Cards • To make a greeting card with Publisher, start the Catalog by • selecting File, then New • Select the “Blank Publications” tab, then choose “Side Fold Card” Side Fold Card 3

4. Desktop Publishing Lesson 3 Greeting Cards Using PowerPoint • To make a greeting card with PowerPoint • Choose File, then Page Setup, and click the “Portrait” radio button • Use the guides (View, then Guides) to define the panes • Use Draw, Rotate or Flip, Flip Vertical to turn page 2 and 3 text • upside down 4

5. Desktop Publishing Lesson 3 Three-Fold Brochures • In Microsoft Word, set Landscape, then make a two-page document • Three columns on each of two pages • The back can (panel 6) also serve as the address page for mailing • Print double-sided, or print 1st side, then turn stack over to print 2nd side Front, Back, and Second Page Inside Sections 5

6. Desktop Publishing Lesson 3 Color Printing • Screen color often does not equal printed color • Computer screens emit color using RGB; ink on paper uses CMYK • CMYK = Cyan, Magenta, Yellow, and Black • (K distinguishes black from blue, and it is also the “key” color) • Printing documents in CMYK involves printing each sheet four • times (once in each color) • Documents must be “separated” into constituent colors • Most Windows programs make no attempt to separate colors, and • so most printers use the Apple Macintosh for color matching • Microsoft Publisher ($129) and Adobe Acrobat ($249) can separate • colors for Windows users • Talk to your printer about colors and separations beforehand! 6

7. Desktop Publishing Lesson 3 Color Printing • Additive Color (RGB) • The way color is presented on the computer screen • The 3 colors projected combine to make white • Red + Blue = Magenta • Red + Green = Yellow • Blue + Green = Cyan 7

8. Desktop Publishing Lesson 3 Color Printing • Subtractive Color (CMYK) • First used by Frenchman Jacques-Christophe Le Blond in 1719! • The way color is represented on paper • Inks absorb color, so a combination of all is black • Cyan + Yellow = Green • Cyan + Magenta = Blue • Magenta + Yellow = Red 8

9. Desktop Publishing Lesson 3 Color Printing • The range of possible colors is called a gamut. • Neither screen colors nor printed colors approach the range of • color visible to the eye. • The RGB color gamut exceeds the CMYK color gamut. A. RGB color gamut B. CMYK color gamut 9

10. Desktop Publishing Lesson 3 Color Printing • Images transferred to paper can suffer distortion, particularly • half-tone (grayscale) pictures, which use ink dots • Ink is absorbed into paper and spreads out (dot gain) • Normal dot gain is about 10% • Proof (no dot gain), and printed image (with dot gain) 10

11. Desktop Publishing Lesson 3 Desktop Color Printing • Most desktop color printers use liquid ink that is separated into • CMYK colors • Only Publisher, among the Microsoft Office suite, has the capability • to use an automatic CMYK color palette • If you will be printing from other programs, print a test page with • your color scheme to ensure that it meets your needs 11

12. Desktop Publishing Lesson 3 Desktop Color Printing • Choose Tools, then select Commercial Printing Tools, • and click on Color Printing Commercial Printing Tools Color Printing 12

13. Desktop Publishing Lesson 3 Colors in Microsoft Publisher • Default is the RGB color gamut • Click the Process colors (CMYK) radio button • Notice that the colors are different (usually darker) Note Color Differences 13

14. Desktop Publishing Lesson 3 Graphics Manager • Choose Tools, then select Commercial Printing Tools, • and click on Graphics Manager • This dialog box sets whether the graphics will be embedded or linked • Linked graphics may be sharper since the printer will be working • from the original source 14

15. Desktop Publishing Lesson 3 Pack and Go Wizard • Choose File, then select Pack and Go, and click on Take to a • Commercial Printing Service Pack and Go Commercial Printing Service 15

16. Desktop Publishing Lesson 3 Pack and Go Wizard • This Wizard prepares files for commercial printing • It can split the file among several floppy disks if you don’t have • a CD writer • You can elect to embed or link your graphics 16

17. Desktop Publishing Lesson 3 Pack and Go Wizard • This screen chooses a destination for the packed file • It defaults to the A: drive, which activates the disk-spanning • compression routine • If you have a CD burner, save the file to the hard drive, then • copy to a CD 17

18. Desktop Publishing Lesson 3 Pack and Go Wizard • You can embed or attach original files such as pictures so that the • printer can use the originals for sharper printing • Fonts can also be embedded 18

19. Desktop Publishing Lesson 3 Embedding Fonts • If “Embed TrueType fonts” is selected, the program will report • which fonts are present in the document and whether they can be • embedded. • If the dialog box says “May not embed” then you must use a different • font or pay the printer to license its use! 19

20. Desktop Publishing Lesson 3 Pack and Go Wizard • After clicking the “Finish” button, the Wizard will perform all the • needed tasks, including saving the file on multiple disks if necessary • When finished, print a copy of the file and its color separations 20

21. Desktop Publishing Lesson 3 Printing Costs • Costs to print a three-fold brochure: • Color: 500 1000 • Camera Negative $164.40 $164.40 • Metal Plate $ 75.10 $ 75.10 • Paper $ 33.97 $ 63.58 • 4-Color Printing $466.68 $562.21 • Folding $ 10.00 $ 15.00 • TOTAL $750.15 $880.29 • Black & White • Paper $ 13.63 • Copying $ 80.00 • Folding $ 10.00 • TOTAL $103.63 21

22. Desktop Publishing Lesson 3 Commercial Small Job Printing • Orders of 250 sheets or less • Often, the printer will offer to use a color copier if image • sharpness is not an issue • Color copying is much cheaper, and since the copier mixes its • colors on the fly, CMYK and separations are not applicable • Remember that a 3/8” margin is needed for the paper rollers • If this margin is not acceptable, the print must be made on a larger • sheet of paper and then cut to size (i.e., costs more) 22

23. Desktop Publishing Lesson 3 Course Review Lesson 1 Lesson 2 • Starting and Quitting PowerPoint • The PowerPoint Window • Menus and Toolbars • Slide Layouts and Design Templates • Creating Presentations • Text and Text Characteristics • (Fonts and Sizes) • Adding Slides • Bulleted Lists • Graphics and Clip Art • Drawing Toolbar • Saving and Exiting a Document • Drawing Toolbar • Drawing in PowerPoint • Changing Toolbars • PowerPoint Options 23

24. Desktop Publishing Lesson 3 Course Review Lesson 3 Lesson 4 • Spell Check • Style Checker • Headers and Footers • Printing PowerPoint Slides • PowerPoint Help • Animations • Transitions • Slide Shows • PowerPoint Templates • Desktop Publishing • Document Planning • Layouts • Microsoft Publisher • Toolbars • Menus • Text and Picture Frames • Formatting • Layout Guides • Letterhead Project • Other Projects 24

25. Desktop Publishing Lesson 3 Course Review Lesson 5 Lesson 6 • Page Setup • Personal Information • Design Gallery • Fonts • Line Spacing • Indents and Lists • Tabs • Color Schemes • Drop Caps • Tables • Design Checker • Options • Aligning Objects • Advanced Layouts • Colors • Commercial Printing 25