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SciQuest Total Contract Management TCM

SciQuest Total Contract Management TCM. Thursday, December 7, 2017. Agenda. What Total Contract management module available in SciQuest How Create contrac t - Link your contract to sourcing director Auto notifications – expiring contracts, reviewing contracts, renewals,

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SciQuest Total Contract Management TCM

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  1. SciQuest Total Contract Management TCM Thursday, December 7, 2017

  2. Agenda • What • Total Contract management module available in SciQuest • How • Create contract - Link your contract to sourcing director • Auto notifications – expiring contracts, reviewing contracts, renewals, • Upload complete contract then execute • Upload existing, executed contract • Send contract out for review to those without a SciQuest account • Workflow – reviews, negotiate, legal review • eSignature implementation • History & audit log

  3. What is TCM, and How do I use it? • Create a Contract • Upload an Existing Contract • Auto Notifications Via Email • Auto Review Notifications • Expiration Notifications • Renewal Notifications • Receiver doesn’t have to have a SciQuest account • Can be set far in advance • Can be set to re-occur

  4. Creating a Contract

  5. TCM Advantages (Functionality) • If you use Sourcing Director the TCM module will auto populate information from your event • Line items can be imported • Vendor attachments can be imported • Responses from questions in attachments will not

  6. TCM Advantages (Functionality) • Notices required to better manage contracts • Customize notifications internally, and agencies • Automate notifications for review / expiration. • Digitize all paper files all internal record keeping.

  7. eSignature • Works with contracts created within the system • Works with a hard copy that you upload • PDF, docx (word), etc. • Signatories don’t have to have a Sciquest account

  8. Review Rounds • Internal Review Rounds • Reviewers are given temporary access to the contract to check out, make changes, and check back in. • External Review Rounds • Contract manager generates email and attachments through the system and sends it to a reviewers. Contract manager makes the changes to the contract after it is sent back to them personally.

  9. Why? • State Purchasing is going paperless • Agents and analysts manage a lot of contracts • Automatic Notifications • History and Audit Logs

  10. Availability and Interest • Currently available to all State Agencies • Courts, UDOT, executive branch • Interest survey by public entities • Looking to expand licenses, depends on who will use it.

  11. SciQuest Admin Team Contact the SciQuest Admin Team at: sciquestadmin@utah.gov

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