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Microsoft Office Ideas for Ministry

Learn how to maximize Microsoft Outlook for ministry work, including benefits, installation, basic functions, and useful tools. Explore Exchange Server, email basics, time management, and resources. Find handy tips and resources for better organization and communication.

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Microsoft Office Ideas for Ministry

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  1. Handouts available at http://bit.ly/4t5L13 Microsoft Office Ideas for Ministry Roy YabukiISI DFW Director ryabuki@isiwebnet.net – 817-269-3146 http://ismtips.net – tech/ministry tips blog

  2. The Techie’s Secret

  3. Using Outlook and ISI’s Outlook Exchange E-Mail System

  4. What is Outlook? How is it useful? • What is the difference between Outlook and Exchange? • Some Benefits in Ministry • Installation • What are Outlook’s Basic Functions? • Other Useful Tools • Outlook Resources

  5. Some Benefits in Ministry – the Organizer • Protection from losing contact information/data, • Repository of e-mail and other communication • Real-time calendar coordination with colleagues and local teams, One Calendar with Categorized entries • Database of Categorized Contacts • Secure access to your Outlook program from virtually any computer, anywhere in the world, etc. • Easy small mail merges • Prioritized Todo’s (2nd Brain) • Search old messages • Mobile Sync

  6. Setting-up E-mail • ISI Exchange Server (Contact Rebekah Miller – rmiller@isiwebnet.net at Home office for a free account for all staff) name@isiwebnet.net • Yahoo, G-Mail, Hotmail, AOL • POP/SMTP, IMAP

  7. Main Functions – Exchange Server • Protection from losing contact information/data • Multiple computers and smart devices, web

  8. Main Functions -Access • Multiple computers with Outlook, Entourage and smart devices (Mobile Sync) • Secure access to your Outlook program from virtually any computer, anywhere in the world, etc. • Connecting via the web - https://mail.isionline.org/owa

  9. Main Functions – E-mail & Communication Archive • Repository of e-mail and other communication • E-mail Basics – • Organizing e-mails (Folders, sorting, Reading Pane, auto-preview, junk, search) • Sending e-mail – (account, attachments, Outbox/Sent box) • Mail Merge

  10. Main Functions – Time Management • One Calendar with Categorized entries • Real-time calendar coordination with colleagues and local teams • Invitations • Categorized, Prioritized Todo’s

  11. Main Functions -Database • Database of Categorized Contacts/Search • Can be Shared • Folders…

  12. Other Useful Tools • XOBNI! • http://www.xobni.com/learnmore • YouSendIt! • Secure E-mail - http://www.instantssl.com/ssl-certificate-products/free-email-certificate.html • Free Comodo Secure e-mail SW: http://www.comodo.com/home/internet-security/secure-email.php

  13. Outlook Resources • Outlook tools, tutorial videos, add-ins, etc. • Slipstick- http://www.slipstick.com/index.htm • From Microsoft – • for 2003 - http://office.microsoft.com/en-us/training/CR061832721033.aspx , • for 2007 http://office.microsoft.com/en-us/training/HA102188671033.aspx • Tips & tricks – • http://email.about.com/od/outlooktips/tp/popular_tips.-06V.htm • http://email.about.com/od/outlook/Get_the_Most_Out_of_Outlook.htm • http://email.about.com/od/outlookaddons/tp/most_popular_outlook_add_ons.htm

  14. Books • Dyszel, Bill. Outlook 2007 For Dummies (For Dummies (Computer/Tech)). New York: For Dummies, 2006. Excellent book for beginners about Outlook 2007 ($0.50 used on Amazon.com) • Dyszel, Bill. Outlook 2003 For Dummies (For Dummies (Computer/Tech)). New York: For Dummies, 2003. Great Outlook 2003 book for Beginners($17.47 used on Amazon.com) • Boyce, Jim, Beth Sheresh, and Doug Sheresh. Microsoft Office Outlook 2007 Inside Out. Redmond, WA: Microsoft Press, 2007. - Another Excellent All-around Outlook book ($4.99 used on Amazon.com) • Mcghee, Sally. Take Back Your Life!: Using Microsoft Office Outlook 2007 to Get Organized and Stay Organized (Inside Out) (Inside Out). Redmond: Microsoft Press, 2007. Great Book on using Outlook to organize your extremely busy life. Uses principles similar to David Allen's "Getting Things Done" Actually Predates Allen's Work. ($16.49 new on Amazon.com) • Mcghee, Sally. Take Back Your Life! Special Edition: Using Microsoft Outlook to Get Organized and Stay Organized (Bpg-Other). Redmond, WA: Microsoft Press, 2005. ($.33 used on Amazon.com)

  15. Other Office Uses: Mail Merge • Outlook/Word • Excel/Word • Email / Snail Mail/ Labels Handouts available at http://bit.ly/4t5L13

  16. Microsoft Publisher • Many Templates • Brochures • Flyers • Web pages • Many Companies read Directly from it using pdf Handouts available at http://bit.ly/4t5L13

  17. Making a PDF File • Adobe Acrobat - http://www.adobe.com/products/acrobat/?promoid=BPDDU - expensive • CutePDF Writer – http://www.cutepdf.com/ - Free – acts like a printer • NitroPDF Hammer – Free Online PDF editor - http://www.nitropdf.com/free/hammer/index.htm • NitroPDF has several other free pdf tools including converting to PDF online - https://online.primopdf.com

  18. Questions • Roy Yabuki, ISI DFW Director – ryabuki@isiwebnet.net – 817-269-3146 – http://ismtips.net – ISM tech/ministry ideas, innovation and tips blog • Rebekah Miller – ISI Web Director - rmiller@isiwebnet.net , 800-474-4145 x 136 Handouts available at http://bit.ly/4t5L13

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