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Bibliography/Reference management software

Bibliography/Reference management software. Citations & bibliography. Two places to cite the references you have used In-text citation (within a sentence) Bibliography/References (at the end of the document). author-date. Citation styles (http :// libguides.nus.edu.sg/citation).

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Bibliography/Reference management software

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  1. Bibliography/Reference management software

  2. Citations & bibliography Two places to cite the references you have used • In-text citation (within a sentence) • Bibliography/References (at the end of the document) author-date

  3. Citation styles (http://libguides.nus.edu.sg/citation) • Author-date system E.g. APA style (American Psychological Association) • Numerical system E.g. ACS style (American Chemical Society) E.g. AIP style (American Institute of Physics) In-text citation Bibliography

  4. Managing references using Video

  5. EndNote A software that • Stores and organises references from many sources • Inserts these references in a Word document • Formats references automatically according to a predefined citation style

  6. Online Guide (http://libguides.nus.edu.sg/endnote)

  7. EndNote installation for PC http://libguides.nus.edu.sg/endnote Contact NUS IT Care (x62080, itcare@nus.edu.sg)

  8. EndNote installation for Mac Email software administrator for instructions

  9. Create your EndNote library • Launch EndNote program • Filemenu > New … > filename.enl • Save • E.g. • pc5198.enl • pc5198.Data

  10. Ways to add references to EndNote library • Direct export • Online search • Import PDF • Manual input • Import file EndNote Library

  11. Method 1: Direct export Export references directly from a database Steps • Select records required • Look for an option to save/output/export/send to EndNote (sometimes labeled as “RIS format”) • Click “Open” to download records to EndNote library Databases • Web of Science • FindMore • Google Scholar

  12. Method 2: Online search Searches free databases and library catalogues within EndNote (e.g. our library catalogue, Library of Congress) Steps • Go to Online Search Mode > More • Select a free database or catalogue, e.g. NATL U of Singapore • In the online search pane, search by exact title of book • Copy the reference to Local Library Mode

  13. 1. Click on Online Search Mode (Temporary Library) Search by the exact title 2. Select more

  14. Method 3: Import PDFs Extracts references from PDF files. PDFs must contain a Digital Object Identifier (DOI) and is not a scanned document. Steps • Filemenu > Import • Choose either Fileor Folder • Change ImportOptionto PDF Note If the author, title, journal, etc, fields are not auto-populated, then the PDF is of the incorrect format

  15. Method 4: Manual Inputting Link to the video: http://youtu.be/30u5_b9d5D4

  16. Method 5: Import File • Requires saving references selected as a text file (*.txt) and importing it to EndNote library using an appropriate filter • Used for very few databases, e.g. Factiva, where the references cannot be exported to EndNote library directly • Refer to EndNote LibGuide> Importing references for the specific steps

  17. Tips • No limit to the number of references in each library but < 100,000 is recommended • Always move/copy/rename/delete both the main *.enlfile& associated *.Data folder together • Always make a backup copy • Save as a compressed library (*.enlx) for larger files

  18. Tips • Groups provide a useful way of organising the references into subsets for easy viewing • Remove duplicatesReferences > Find duplicates

  19. Direct export • Online search • Import PDF • Manual input • Import file EndNote Library (MS Word) Integrating references into your paper(Cite-While-You-Write)

  20. EndNote toolbar in MS Word

  21. Insert citations Method 1: Find Citation a. EndNote X6 tab: Insert citation > Find Citation b. Search for a word in any field (e.g. title, author) c. Select the reference(s) >Insertinto your paper Method 2: Insert Selected Citation(s) In EndNote library, select the reference(s) Go to Word and place cursor at insertion point Click on Insert Citation > Insert Selected Citation(s)

  22. Edit & remove references a a. Remove a citation if you no longer want to cite it. Edit a reference here instead of changing it manually on the Word document. b. Use this to excludeauthororyearin the in-text reference, or addpagenumber. b

  23. Change style & create a bibliography • To change the citation style Style>Select Another Style… • To create a bibliography section • Click on bottom right corner ofBibliographygroup >Layout>Bibliographytitle • Type “References”

  24. Field shading setting in Word Top left corner: Drop down arrow > More Commands > Advanced> Show document content > Field shading > change to “Always” 1 3 4 2

  25. Back up your library Method 1: Save a copy • File>Save a Copy… • Creates an exact copy of the EndNote library & its associated folder, e.g. Method 2: Compress library • File>Compressed Library • Saves the *.enlfile and *.Data folder asa compressed file, e.g. • To restore,File > Open > OpenLibrary…

  26. Travelling library • Creates an EndNote library (new) from the references used in a paper • EndNote X6 Tab > ToolsGroup >Export to EndNote >Export Traveling Library

  27. Convert to plain text • EndNote X6 tab > Bibliographygroup> Convert Citations and Bibliography>Convert to Plain Text • Save the plain text Word document created (with no field codes) under a NEW name • Keep the original document with the field codes as your master file • Remove field codes before sending document to a publisher

  28. EndNote vsEndNote Web (http://www.myendnoteweb.com)

  29. EndNote resources • NUS Libraries Guide EndNote Guide • Thomson Reuters EndNote X6 Online User Guide(PDF or HTML)Endnote Training YouTube Channel EndNote UpdatesOutput Styles Connection Files Microsoft Word Templates Frequently Asked Questions

  30. Managing references using

  31. Websites HyperText Markup Language (HTML)

  32. What is LaTeX?

  33. About LaTeX • A document markup language & document preparation system for high quality typesetting • Based on TeX, a low-level markupand programming language created by Donald Knuth in 1977 for use in computer typesetting • A LaTeX document is a plain text file containing the document content with additional markup • When the source file is processed by the macro package, it produces documents in several formats (DVI, PDF, PostScript, PNG, JPEG, etc)

  34. Using LaTeX Requires a bunch of tools, minimally, • TeX distribution - a collection of packages and programs (compilers, fonts, and macro packages) • Text editor E.g. TeXworks, LyX(Windows, Linux and Mac OS), TeXstudio (cross platform open source), WinEdt (Windows), etc • Viewer (DVI or PDF)

  35. Create a bibliography in a LaTex document Method 1:Embed the references at the end of the LaTeXdocument as shown in the following example. Just before the\end{document} command, \begin{thebibliography}{9} \bibitem{lamport94} Leslie Lamport, \emph{\LaTeX: A Document Preparation System}. Addison Wesley, Massachusetts, 2nd Edition, 1994. \end{thebibliography} Unique ref_key End Start Actual reference

  36. Use the \cite command to cite references within the text List of references used in document

  37. Create a bibliography in a LaTex document Method 2: Using the ancillary tool BibTeX • BibTeX provides for the storage of all references in an external, flat-file database which can be linked to any LaTeX document. Citations can then be made to any reference that is contained within the file. • A BibTeX database is a plain text file and is stored as a *.bibfile which is easily edited using a GUI management system such as JabRef or Mendeley (cross platform)

  38. \cite{bibtex_key} \bibliographystyle{plain} \bibliography{bib_filename}

  39. Sample of a BibTeX entry bibtex key (unique) @article{greenwade93, author = "George D. Greenwade", title = "The {C}omprehensive {T}ex {A}rchive {N}etwork ({CTAN})", year = "1993", journal = "TUGBoat", volume = "14", number = "3", pages = "342--351" }

  40. JabRef

  41. JabRef • Is an open source reference management software (Free) • Current version 2.9.2, http://jabref.sourceforge.net • Is Java-based, so is platform/OS independent • Uses BibTeX files (*.bib) as its native format • Provides a easy-to-use GUI for editing BibTeX entries • Provides filters to import other file format (e.g. *.ris) and data from databases such as Medline, JSTOR, etc

  42. Exercise • Create a *.bib file in JabRef • Import references from • Web of Science • Scopus • FindMore • Google Scholar • Generate bibtex keys • Create groups to manage bibtex entries • Find duplicates • Export > HTML table (with abstract & bibtex)

  43. BibTeX key auto generation Shows the bibtex format of the reference

  44. Exchange between EndNote & JabRef Export EndNote file (*.enl) Plain text file (*.txt) Using Output style: BibTeX Export Change file extension from *.txt to *.bib Direct Import Import option: Reference Manager (RIS) Direct Import Export JabRef (*.bib) *.ris File of types: RIS (*.ris) Note: BibTeX key will not be generated by EndNote

  45. Useful resources • LaTeX, http://latex-project.org/ • MiKTeX, http://miktex.org/ • JabRef, http://jabref.sourceforge.net • JabRef user manual • LaTeXwikibook • TeX Users Group,http://www.tug.org/ • Tame the BeaST: the B to X of BibTeXBy Nicolas Markeyhttp://www.lsv.ens-cachan.fr/~markey/BibTeX/doc/ttb_en.pdf

  46. Feedback http://tinyurl.com/b99x622

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