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ctcLink Project Update ctcLink Steering Committee

ctcLink Project Update ctcLink Steering Committee. May 7, 2019 Choi Halladay - Vice President for Administrative Services, Pierce College; ctcLink Steering Committee Chair Christy Campbell – SBCTC ctcLink Project Director. Agenda. Ctclink Minutes – Approval. April 23, 2019.

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ctcLink Project Update ctcLink Steering Committee

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  1. ctcLink Project UpdatectcLink Steering Committee May 7, 2019 Choi Halladay - Vice President for Administrative Services, Pierce College; ctcLink Steering Committee Chair Christy Campbell – SBCTC ctcLink Project Director

  2. Agenda

  3. Ctclink Minutes – Approval • April 23, 2019

  4. Deployment Group 2 – Go-Live Date • Discussion / Approval • Additional Discussion – Future Go-Live Dates

  5. Deployment Dates Selection Process • Project Team Provides Deployment Date Options Based on Payroll and College Term Calendars If No Consensus If No Consensus If No Consensus If No Consensus

  6. Deployment Group Movements • Due to the high risk associated with additional colleges moving to later deployment groups and the inability for colleges to move to an earlier deployment group at this stage in the project, the Steering Committee recommends a moratorium on any future changes to the deployment groups that are currently in place. • Motion: The Steering Committee requests that the cELC adopt this recommendation and communicate it to all presidents at the WACTC business meeting and follow-up with a communication from the cELC co-chairs to the WACTC listserv. Discussion - Colleges to stay in current deployment groups (no future changes) Review proposal language & recommendation to cELC for adoption

  7. Executive Sponsor Discussion • What do Executive Sponsor’s need? • Executive Sponsor Survey results varied • Understanding their role? • College Engagement? • ctcLink PMO/Governance Engagement? • Communications?

  8. Enhancement RequestPCI Compliant Integrated Cashier Credit Card Solution • Review Enhancement Request Document • Considerations / Discussion • What is the scope of this work? • Who will be assigned? Managing? • What budget will be utilized for this solution? • Additional Questions?

  9. Ctclink program status • Remediation (CCS, TCC Updates) • Deployment Group 2 (Training, Testing, Deployment) • Deployment Group 3 (BPFG. Data Validation) • Deployment Group 4 (Initiation/Reporting) • Deployment Group 5 (Early Visits/Reporting/Initiation) • Deployment Group 6 (7/9 Colleges - Initiation Schedule) • PM Summit: • 2 Days - Focused on College Implementation Activities • ½ Day - Focused on College Initiation Activities

  10. Pilot remediation overview & status *FirstLink (pilot) colleges are validating open and closed items/numbers

  11. Project Status – April 15 to 26, 2019 Christy

  12. LEGEND: Critical High Moderate Low C M H L LEGEND: High Moderate Low H M L 2

  13. PM summit • Agenda prepared in collaboration with a college representative from each deployment group • May 6 & 7 – All Colleges (Implementation Activities) • May 8 - DG 5 & 6 (DG4 optional) – Focused on Getting Ready for Implementation (Initiation Activities) • At Wenatchee Valley College • Steering Committee - May 7, 2019 1-2:30 PMWenatchee Valley College, Wenatchi Hall, ctcLink Meeting Room and WebEx

  14. Other Discussion Items • SC Charter – Executive Sponsor Role • Subgroup Update for progress to review SC Charter • Recommendations for addressing colleges in Post Production that may no longer have an Executive Sponsor. • In the current charter, this title (Executive Sponsor)is required to be nominated to serve on ctcLink Steering Committee

  15. Questions?

  16. Remediation Open – Finance

  17. Remediation Open – Finance, cont’d

  18. Remediation Open – Human Resources

  19. Remediation Open – Campus Solutions

  20. Remediation Open – Campus Solutions, cont’d

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