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Summary

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Summary

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  1. Summary • Last Fall Oliver Allen told me that the lease was extended until May 2004… In reality, the current AS400 lease does end this month. • We have 3 options: • Purchase current AS400. • Extend the lease on current AS400. • Lease/Purchase new AS400.

  2. Proposed System Benefits

  3. 5 years old. Older/Slower technology. Additional strain of integrated EDI added last year. Have to upgrade memory and disk to try to keep it performing. Requires ongoing expense for software support. Requires ongoing expense for hardware maintenance. The next operating system upgrade (already released by IBM) is the last O/S version supported on this machine. This machine is at the end of it’s life cycle. Current System Deficiencies

  4. Current Maintenance $1167 Tape Drive Maint. $ 70 Harbinger Maint $ 780 New Form Sfw Savings $ 0 Upgrades (est.) $ 200 Total $2217 Proposed 3 year lease $3213 Geac Rebate (prorated) $(344) Harbinger Maint. $ 330 New Form Sfw Savings $ (208) . . Total $2991 Monthly Comparison (AS400 only) Total cost variance to gain benefits described: $774 per month* Likely to be less based on other AS400 software maintenance being reduced.

  5. We have 2 leasing companies working on numbers for us. The proposed $246,253 lease includes: AS400 $118,316 Novell Server Replacement $ 7,488 Forms Software Replacement $ 56,492 AS400 Fax/Email Capability $incl above Microsoft Operating System Upgrades & Purchases $ 10,831 Microsoft Office Upgrades and Purchases $ 53,126 Lease designed to be an Operating Lease*** Estimated Monthly payment would be $6800-$7200. I already have $6,200/month budgeted through the end of the year. This lease will cover two capital projects where we had a total of $120,000 budgeted. ***Brenda R working with leasing company and auditors to confirm. Proposed LeaseExtended to Include other Projects