ANG Note Taker Table of Contents

1. ANG Note Taker Table of Contents ANG Specific First Sergeant Responsibility Fitness Program Family Care Plan Program ANG Promotion Program ANG Personnel Evaluations Enlisted Force Management Recognition Referral Agencies Selective Retention Unsatisfactory Participation Counseling Maintenance of Discipline Administrative Reprimands Administrative Demotions Administrative Separations Managing Organizational Change ANG Training Management Deployment Issues Intro to UCMJ/SCMJ Legal Line of Duty Determination

2. ANG SPECIFIC FIRST SERGEANT RESPONSIBILITY

3. COGNITIVE SAMPLES OF BEHAVIOR: Explain the scope of authority delegated. Distinguish the types of duties first sergeants perform to meet their responsibilities. Explain the first sergeant’s role in the unit.

4. OVERVIEW Supervisory Chain in the ANG ANG Unique Issues Establishing a Plan Key Relationships

5. MP 1: SUPERVISORY CHAIN Reporting official AFI 36-2113, paragraph 14.3 Consistent with Organizational Alignment Unit Commander Group Commander Wing CC Technician Supervisor Why is this important to know?

6. MP 2: ANG UNIQUE ISSUES We have at least two jobs Civilian Military Different Personnel Statuses AGR, DSG and Technician State (Title 32) and Federal (Title 10)

7. MP 2: ANG UNIQUE ISSUES Our Force Only Comes Together 2 Days per Month What are some of the barriers? Communication Time Limitations Influence Civilian Job

8. MP 3: ESTABLISHING A PLAN How do you overcome these barriers? Dedication Commitment Effort You only have two days a month to be the model Integrity, Service , Excellence, Military Image, Military Competence … all the things that make us mission ready Or do you have more than two days a month?

9. MP 3: ESTABLISHING A PLAN Full-Time Commitment / Mindset (24/7) Your wing & unit must know when and how to contact you when you are not on duty Command Post Commanders Chief and Unit personnel What is your plan for communication? Note: It is a two-way process!

10. MP 4: KEY RELATIONSHIPS Commander Chief of Operations Enlisted Personnel Command Chief (CCC) Installation functional manager for first sergeants First Sergeant Council Support Agencies Key Squadron Personnel SORTS monitors & Unit Deployment managers Unit Career Advisor Training Managers Other Squadron program managers (APC, UFPM, Awards & Decs)

11. MP 4: KEY RELATIONSHIPS Enlisted Field Advisory Council (EFAC) Enlisted voice of the ANG Provides feedback on enlisted programs Anyone can submit an issue Preferred method is to submit action items through the CCM Action items are forwarded to the Council Council made up of Chairperson and Co-chairperson, 6 Regional Coordinators, and advisors from 1st Air Force and the ANG First Sergeant Functional Manager This is your way of working issues at the national level

12. MP 4: KEY RELATIONSHIPS

13. SUMMARY Supervisory Chain in the ANG ANG Unique Issues Establishing a Plan Key Relationships

14. First Sergeant Academy Our Job Is People, Everyone is our Business QUESTIONS? Integrity – Service – Excellence

15. Air Force Fitness Program AFI 36-2905

16. OVERVIEW • Intent • Unit Responsibilities • Air Force Instruction

17. MP1. INTENT AFI 36-2905 “It is every Airman’s responsibility to maintain the standards set forth in this AFI 365 days a year.” “The Goal of the fitness program is to motivate all members to participate in a year-round physical conditioning program that emphasizes total fitness, to include proper aerobic conditioning, strength/flexibility training and healthy eating.” “Health benefits from an active lifestyle will increase productivity, optimize health, and decrease absenteeism while maintaining a higher level of READINESS.”

18. MP2: Responsibilities Unit Commander • Execute and enforce the unit fitness program and ensure appropriate action is taken of non-compliance. • Provide a work environment that supports healthy lifestyle choices. • Encouraged to have a written policy that describes their Unit Fitness Program • Appoint Physical Training Leaders (PTL) and Unit Fitness Program Managers (UFPM) in writing • Will encourage members to participate in physical fitness training up to 90 minutes, 3 to 5 times per week and are encouraged to schedule or authorize training during duty hours • Submit Discharge or Retention packages for members who fail four FA’s consecutively or within 24 months.

19. MP2: Responsibilities First Sergeant • Work with PTLs and UFPMs to be aware of all member’s fitness levels, and advise Commander of negative quality force indicators • UFPMs should be providing data on Airmen who have been exempted from one or more of the four components of the fitness test for a continuous 12-month period or have four component exemptions in a 24-month period. • Be familiar with support agencies and resources that can assist Airmen on meeting the USAF fitness standards • Lead by example by participating in squadron PT functions, as well as some sort of self-directed fitness program • Brief unit leadership on possible trends affecting the mission • Know the AFI and advise leadership of the proper administrative actions

20. MP2: Responsibilities Airmen • Know AFI 36-2905 • Responsible for maintaining currency standards • Know the Commander’s policies • Know their PTLs and UFPM • Lead a Healthy Life Style • Help/Education those not in compliance • Be physically ready to accomplish the mission. • Attain and maintain excellent physical • conditioning and always meet Air Force fitness standards. • Actively participate in the Air Force Fitness Program

21. MP3 AFI • Each component has a minimum component score. These scores do not earn a composite passing score. Failure to meet minimum in one or more component results in an Unsatisfactory FA Score. • The Fitness Assessment Cell (FAC) will conduct all Fitness Assessments. FAC personnel have oversight with FA augmentation from Unit PTLs. • Fitness Screening Questionnaire – Should be completed no earlier than 30 calendar days (90 for ARC), but NLT 7 days prior to FA to provide time for medical evaluation. • Testing - Must be completed within a 3-hour window on the same day, (Must be in military status for assessment)

22. MP3 AFI • Revised Push-ups and Sit-ups • How does Fitness affect EPR’s and OPR’s? • If Pass, then MEETS STANDARDS • If Fails, then DOES NOT MEET STANDARDS • Attachment 1, 4c • “Remain current as defined in AFI 36-2905 (dated 1 July 2010), paragraph 2.12. Failing to remain current as well as failing to attain a passing score on the applicable FA before the end of the performance report reporting period will result in a “DOES NOT MEET STANDARDS” rating on the member’s OPR/EPR if, as of the closeout date of the performance report, currency or a passing score is not obtained.”

23. MP 3 AFI • Exemptions are designed to categorize members as unable or unavailable to train or assess for a limited time period • Commanders may grant exemptions as outlined in AFI 36-2905, Table 4.3 • CATEGORIES • Composite Exemptions – Member is exempt from all components of the FA • Component Exemption – Member is exempt from one or more components of the FA, but will be assessed on the remaining components

24. MP 3 AFI • Exemption greater than 30 days, including pregnancy, will refer to the EP/FPM or appropriate ancillary provider for exercise assessment, prescription and counseling, or rehabilitation program • Member is eligible for FA 42 days after expiration of physical limitation if greater than 30 days. (180 days for pregnancies) • Any member Exempt from a component and scores 90 or Above, still has to test every 6 month • Military provider must make final disposition for any physical limitation in cases where non-military providers are utilized • Must be current before deployment • Failure before deployment

25. MP3 AFI Attachment 19

26. Summary • Intent • Unit Responsibilities • Air Force Instruction

27. First Sergeant Academy Our Job Is People, Everyone is our Business QUESTIONS? Integrity – Service – Excellence

28. FAMILY CARE PROGRAM

29. OVERVIEW Family Care Program First Sergeant Responsibilities Family Care Plan

30. MP 1: Family Care Program FAMILY CARE PLANNING IS THE ADVANCED PROCESS OF PLANNING FOR THE CARE OF FAMILY MEMBERS DURING THE AIR FORCE MEMBER’S ABSENCE PERSONNEL REQUIRED TO DOCUMENT THEIR PLAN ON AF FORM 357 DEFERMENTS FROM DUTY

31. MP 2: First Sgt Responsibilities Certification Briefings

32. MP 3: Family Care Plan AF Form 357 Copies of POA Continuation Sheet/Attachments

33. SUMMARY Family Care Program First Sergeant Responsibilities Family Care Plan

34. First Sergeant Academy Our Job Is People, Everyone is our Business QUESTIONS? Integrity – Service – Excellence

35. ANG PROMOTION PROGRAM

36. COGNITIVE SAMPLES OF BEHAVIOR: Explain the ANG promotion policy. Summarize the promotion criteria considered prior to promotion recommendation / non-recommendation. Explain the ANG promotion ineligibility factors.

37. Overview Promotion Policy Promotion Criteria Important Attributes Ineligibility Factors Key Promotion Procedures Deserving Airman Promotions Exceptional Promotion Program

38. MP 1: Promotion Policy Authority: Chief, National Guard Bureau Delegated to the State Adjutant General (TAG) TAGs may further delegate promotion authority for TSgt and below to subordinate Wing commanders

39. MP 1: Promotion Policy Objective: Identify and promote people with the highest potential for increased responsibility Selection: Based on duty performance and the potential to assume greater responsibilities

40. MP 1: Promotion Policy Prior to promotion to any grade the immediate commander must recommend the member Recommendation based on evaluation of member’s total performance

41. MP 2: Promotion Criteria Promotion criteria assists commanders in selecting nominees for promotions All criteria for promotion must be satisfied prior to promotion

42. MP 2: Promotion Criteria Unit Vacancy Fully Qualified in DAFSC Required Skill Level (PAFSC) TIG TIS Appropriate Level of PME Retainability Requirements

43. MP 3: Important Attributes Performance Leadership Attitude Contributions Mentorship Potential

44. MP 4: Ineligibility Factors MEB/PEB or is not qualified for world wide duty PT Assessment Failure Selective Retention Unsatisfactory Participation Voluntary Retirement Excess Status or Over-grade

45. MP 5: Key Procedures Emphasis on supervisory and leadership potential as well as demonstrated technical skills when recommending promotion to NCO grades May not be promoted more than one grade at a time Exception: Promoted to SSgt to attend a commissioning program As authorized upon graduation from high school JR. ROTC Program

46. MP 5: Key Procedures Promotions may not exceed authorized grade ceilings Supervisor: Initiates Request First Sergeant Quality check concerning unfavorable information Provide feedback to commander

47. MP 5: Key Procedures Squadron Commander Approve or recommend and forward to approval authority Military Personnel Flight (MPF) Process Personnel Action Squadron Commander Conduct a promotion ceremony

48. MP 6: Deserving Airman Qualified Deserving Airmen may be promoted without regard to position vacancy TSgt - 12 years Satisfactory Service MSgt – 18 years Satisfactory Service Member must be the sole occupant of the UMD position with an authorized grade identical to their current grade

49. MP 6: Deserving Airman Member must be fully qualified in DAFSC Member must satisfy all promotion criteria Member’s qualifications far exceed what is required Member must be assigned to the first available position that will resolve the overgrade status

50. MP 7: Exceptional Promotions Program (EPP) The goal is to provide promotion opportunity for Drill Status Guardsmen (DSG) by allowing those exceptional individuals to attain the ranks of E-8 and E-9 when UMD authorizations may not exist