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Joint Action on Health Workforce Planning and Forecasting Work Package 1 Kick Off Work Package Leader : Belgium

Joint Action on Health Workforce Planning and Forecasting Work Package 1 Kick Off Work Package Leader : Belgium. Lieve Jorens – Work Package 1 Leader Brussels, April 11 th 2013. Agenda. Introduction Scope and objectives of WP1 Joint Action Roles and Responsibilities

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Joint Action on Health Workforce Planning and Forecasting Work Package 1 Kick Off Work Package Leader : Belgium

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  1. Joint Action on Health Workforce Planning andForecastingWork Package 1 Kick Off Work Package Leader : Belgium Lieve Jorens – Work Package 1 Leader Brussels, April 11th 2013

  2. Agenda • Introduction • Scope andobjectives of WP1 • Joint Action RolesandResponsibilities • Overview of the WP1 Processes • Detailedexplanation of WP1 Processes : • Grant Agreement and Consortium Agreement • Templates and tools • Reporting • Financial Management • Meetings • Questionsandanswers

  3. 1. Introduction • WP1 Team members

  4. 1. Introduction

  5. 2. Scope andobjectives of WP1

  6. 2. Scope andobjectives of WP1

  7. 3. Joint Action RolesandResponsibilities

  8. Sponsoring Level Plenary Assembly Joint Action Management Level Joint Action Executive board Joint action Management Office Programme Support Coordination Team Evaluation Team Dissemination Team Work Package Management Level Work Package Team 4 Work Package Team7 Work Package Team 6 Work Package Team 5

  9. 3. Taskdescription : Coordinator

  10. 3. Taskdescription : WP Leader

  11. 3. Taskdescription : WP Team Member

  12. 4. Overview of the WP1 Processes • Grant Agreement and Consortium Agreement • Templates and tools • Progress management • Risk, issue and change management • Program support • Internal communication • Reporting • Financial management • Coordination activities: Meetings

  13. 5. Detailedexplanation of WP1 Processes • Grant Agreement and Consortium Agreement • Templates and tools • Reporting • Financial Management • Meetings

  14. Grant Agreement & Consortium Agreement • Starting date: April 1st, 2013 • Oncesigned, the contract (& annexes) willbe sent toall partners • The consortium agreement and project policy willbe sent out as well • The project policy willbe without annexes

  15. 5. Detailedexplanation of WP1 Processes • Grant Agreement and Consortium Agreement • Templates and tools • Reporting • Financial Management • Meetings

  16. Templates and Tools • Will beusedforreporting • Creatingwillbe the first task of the WP1 team • All partners will have the opportunity togive feedback on the proposals of templates and tools • Overview • Activity log (forall partners) • Stage plan (forWPLeaders) • Risk and issue registers (forWPLeaders) • Progress report (forWPLeaders)

  17. Templates and Tools PLANNING • Activity log • Risk & Issue register • Stage Plan • Progress Report

  18. Activity Log • 1st sheet = Recapitulation • Overall information • Travel budget • Man days

  19. Activity Log • Continues update on travel budget

  20. Activity Log Continues update on man days worked

  21. 5. Detailedexplanation of WP1 Processes • Grant Agreement and Consortium Agreement • Templates and tools • Reporting • Financial Management • Meetings

  22. Reporting • Reporting by the associated partner to the Work Package Leader: • Activity log : every 2 months • Reporting by the work package leader to the Management Office: • Stage plan: one month before the beginning of every stage • Plan update: every month • Progress Report: every 6 months and at the end of every stage • Risk and Issue Register: every 3 months • Change request: when they occur • Work Package Deliverables: when they occur

  23. 5. Detailedexplanation of WP1 Processes • Grant Agreement and Consortium Agreement • Templates and tools • Reporting • Financial Management • Meetings

  24. Financial Management • Paymentscheme : • Budget details in annex of Grant Agreement and Consortium Agreement • Supportingdocuments • Electronic version • In originallanguage • Tobe sent to WP 1 every 6 months

  25. Financial Management • Eligiblecosts : • Costsincurredduring the project • Directlylinkedto the execution of the project • Indicated in the overall estimated budget • Identifiableandverifiable • Complywithapplicable tax andsociallegislation • Reasonable, justified=> sound financial management • Costcategories : • Staffcosts • Travel andsubsistenceallowances • Equipment • Subcontractingandothers

  26. 5. Detailedexplanation of WP1 Processes • Grant Agreement and Consortium Agreement • Templates and tools • Reporting • Financial Management • Meetings

  27. Meetings • Plenary Assembly : 1/year • Executive Board : 2/year • Work Package Leader Meetings : 2/year • Work Package Leader Electronic meetings: 12/year

  28. Save the dates Tobeconfirmed ! • WP 5 Kick Off : May 17th 2013, Rome • First WP Leader ‘electronic’ meeting : May 17th 2013, Rome • WP 7 Kick Off : June 12th2013, Budapest • First WP4 Workshop : June 13th and 14th2013, Budapest • 1st WP Leader meeting : September 26th 2013, Leuven • 1stExecutive Board Meeting : September 27th 2013, Leuven • 1st Plenary assembly : January 28th 2014, Bratislava • 1st JA Conference : January 29th 2014, Bratislava

  29. 6. Questionsandanswers

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