1 / 7

Procurement Card Overview

Procurement Card Overview. FY2015. Procurement Card Overview. The Bank of America procurement card is issued in the name of a Cobb County School District employee with the direct responsibility for the control and usage of the card under the principal or department director .

lysa
Télécharger la présentation

Procurement Card Overview

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Procurement Card Overview FY2015

  2. Procurement Card Overview • The Bank of America procurement card is issued in the name of a Cobb County School District employee with the direct responsibility for the control and usage of the card under the principal or department director. • Monthly limit - $5,000 • Transaction limit - $2,000 • The transaction limit or monthly limit may be temporarily increased upon request by emailing Dawn Vastola.

  3. Authorized Purchases • Items not on the CCSD Bid List - found on the Procurement Services web page. • Exceptions to the bid list are: • Office Supplies – All Office Max orders must be made on the procurement card (except SPLOST and Capital Outlay expenditures) • Art Supplies • Custodial Supplies • Other Vendors listed in Procurement Card Manual

  4. Authorized Purchases • Travel with students – when paid by local funds or allowed grant funds. Supporting documentation should include: • List of persons who travel • Itemized receipt and list of participants for all meals

  5. Unauthorized Purchases • Personal purchases, money orders, or cash withdrawals • Gift Cards (including ITune gift cards) – when paid by county allotment funds. Gift cards are only allowable on the procurement card using local school activity funds (hospitality, staff recognition, etc.) for the purchase of a gift. • Employee travel expenses – when paid by county allotment funds. Refer to Travel Procedures on the Financial Services Portal intranet support site.

  6. Unauthorized Purchases • Sales Tax • Capital Outlay – any equipment or non-expendable property with a unit cost of $1,000 or more and an expected useful life of longer than 2 years. • This also includes all computers, iPads, printers, interactive white boards and LCD projectors regardless of cost. • Always refer to Procurement Services bid list for ordering technology equipment. • Purchases using bond funds, SPLOST money (with the exception of pre-approved purchases from the Finishes Account for new schools or schools with additions) or fire loss purchases. • Items on the CCSD bid list – with exceptions under Authorized Purchases. • The purchase of any type of service.

  7. Lost or Stolen card Call Bank of America – 1-888-449-2273, and contact both Damaris Whyte, damaris.whyte@cobbk12.org, 770-590-4523, and Dawn Vastola, dawn.vastola@cobbk12.org, 770-426-3517 Request a Procurement Card Complete form FS-410 and send to Damaris Whyte in Procurement Services, damaris.whyte@cobbk12.org Address change or card cancellation Email Damaris Whyte, damaris.whyte@cobbk12.org

More Related