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Department of Higher Education and Training. PERFORMANCE INFORMATION ON PRE-DETERMINED OBJECTIVES AND BUDGET (October 2013 to December 2013). Background. There were 23 pre-determined targets for the quarter under review 20 (87%) targets were achieved 3 (13%) targets were not achieved
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Department of Higher Education and Training PERFORMANCE INFORMATION ON PRE-DETERMINED OBJECTIVES AND BUDGET (October 2013 to December 2013)
Background • There were 23 pre-determined targets for the quarter under review • 20 (87%) targets were achieved • 3 (13%) targets were not achieved • Summary of Performance per programme • * Targets for programme 3 are annual and will be reported in Quarter 4
Programme 1: Administration Purpose: Provide overall management and administration of the department 7 Targets: 6 Achieved and 1 Not achieved Achievements • 100% compliance to Supply Chain management (SCM) and logistical policies and standards compliance (as planned). • Functional user-friendly and updated DHET website functional 365 days per year (as planned) • 5 Issues of electronic newsletter (target was 1 news letter) • 100% (All) response to queries via call centre (as planned) • 6 Exhibitions and public relations events were held (Target was 3) • 95% compliance with security directives (as planned)
Programme 1: Administration Reasons for underperformance • All received requests for payments were processed within 5 days However, due to BAS slow performance and the volumes of backlog invoices received from the service provider payments were not in all instances made within 5 days.
Programme 2: HRD, Planning and Monitoring Coordination Purpose: Provide strategic direction in the development, implementation and monitoring of departmental policies and Human Resource Development Strategy for South Africa • 2 Targets and all were achieved Achievements: • 1 Quarterly performance report on Annual Performance Plan was produced and approved by the Director General (as planned). • 100% (1) Request for advice in respect of the implementation of the National Qualification Framework Act was answered within standards approved by the Branch Head (as planned)
Programme 3: University Education Purpose: Develops and coordinates policy and regulatory frameworks for an effective and efficient university education system and provides financial support to universities, National Student Financial Aid Scheme and National Institutes for Higher Education • There were no specific targets for the quarter. However the following critical processes were implemented during the quarter under review: • The two new universities were a major focus of the work during the quarter under review. For instance: • UMP was officially launched by the Minister of Higher Education and Training on 30 October 2013 • The Interim Councils of both universities appointed their interim management teams during the quarter and processes were finalised to appoint sufficient personnel (teaching and administrative)
Programme 3: University Education • Refurbishment of existing buildings to accommodate the 2014 academic programmes was undertaken for both institutions. • New Health and Allied Sciences University: A Government Gazette requesting nominations to the Interim Council and a call for public participation in suggesting a name for the new institution was published. • Reporting Regulations for Universities: A joint task team was set up with HESA to finalise the consultative process before the regulations could be published. • Transfers touniversities and public entities are up to date and by the end of December 2013, 94.80% of the budget had been transferred to universities, 75% to the CHE and 100% to the NSFAS.
Programme 3: University Education • Clinical Training, Teaching Development, Research Development and Infrastructure Earmarked Grant: Evaluation reports were completed and funds were released to all institutions where reports were satisfactory and all compliance issues adhered. • Teaching Development Grant Policy Statement: Anational reference group has been appointed to evaluate and assess the plans during the fourth quarter. • Revised guidelines for the allocation and utilisation of the Research Development Grant were developed and communicated to the sector during this quarter. • HEMIS: All 23 Institutions submitted their 1st submission of 2013 data on time. • Research outputs of universities, including journal articles and books were evaluated. The draft report for the 2012 outputs was finalised for approval.
Programme 4: Vocational and Continuing Education and Training Purpose: Plan, develop, evaluate, monitor and maintain national policy, programmes, assessment practices and systems for vocational and continuing education and training, including further education and training colleges and post-literacy adult education and training • 9 Targets: 7 Achieved and 2 Not achieved • Achievements: • 82 Student Support Services Managers and lecturers were trained to implement the comprehensive student support services frame work (Target was 60)
Programme 4: Vocational and Continuing Education and Training • 202 Lecturers were trained to support curriculum delivery (Target was 150) • 80 personnel at public FET Colleges were trained in Strategic and Operational Planning (Target was 75) • 100% Resulting as planned: Results for all candidates for November 2013 exam cycle released to examination centres on 31 December 2013 • The following targets were also achieved despite actual training taking place during the quarter under review: • Training of Provincial Education Department (PED) officials to support new curriculum delivery (as more officials were trained during the 1st quarter). • Training of Personnel in public FET Colleges in financial management (as more than a targeted number was trained during the 2nd quarter).
Programme 4: Vocational and Continuing Education and Training • Reasons for underperformance: • Training on and the assessment of the implementation of the Collective Agreement in 3 Provincial HR units was not done. The focus was on finalising additional Collective Agreements that would enhance the migration process. • Only 90% (407) of registered private colleges complied with regulations. Process to de-register the remaining 10% (45) non-compliant colleges is underway.
Programme 5: Skills Development Purpose: Promote and monitor the national skills development strategy. Develop skills development policy and a regulatory framework • 5 Targets and all were achieved • Achievements: • 6 683artisan candidates entering learning Nationally (Target was 5 000) • 3 493artisan candidates found competent nationally (Target was 3 000) • 48% National artisan learners pass rate ((Target was 47%) • 15Audits conducted at SETA or QCTO accreditedtrade test centres (Target was 5) • SETA’s NSDS implementation report compiled and approved by the Director- General as planned
Financial Information • The Department’s expenditure for the period under review was 88.6%. The greater portion of that expenditure went to subsidies to Higher Education Institutions. • The average spending for normal operational activities including compensation of employees was 78.1% as opposed to the ideal of 75%. • 75% of the amounts allocated to the Public Entities: CHE, SAQA and QCTO have been transferred to date, while 100% of the amount allocated to NSFAS has been transferred. 94.8% of the total allocation to Higher Education Institutions was transferred. • Despite additional funding and the shifting of funds, austerity measures is necessary in order to contain the fast growing expenditure throughout the Department.
Financial Information • Compensation budget was at 76% by the end of the 3rd quarter. • The high spending pressure as a result of a need for the installation of an Examination IT System will enable the Department to result and also combine results across examination cycles and years. • A process of acquiring additional office space especially for the Examination section of the Department will also increase expenditure on Office Accommodation as well as the installation of necessary communication lines.
