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Guidelines for County Program Cost Share

Understand the various components and factors involved in county program cost sharing, including base program costs, agent salaries, adjustments, and benefits. This comprehensive guide outlines how contributions are determined and categorized based on county assessments and budgets.

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Guidelines for County Program Cost Share

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  1. Guidelines for County Program Cost Share 2011 - 2012

  2. Components of County Program Cost Share • Base Program Cost • Software licenses & updates • network access fees • DEITC support • postage meter • Base Agent Salary Contribution • Monies that go toward Agent Salaries

  3. Base Program Costs • Based on Staffing Pattern and number of computers • County do not pay Base Program Costs for: • EFNEP or SNAP-Ed Assistants • KSU paid Program Assistants • Custodians • UK Bi-Weekly Staff, less than 20%

  4. Costs Used to Develop the Base Program Cost Amount • Two-Agent County • Two Agents & Secretary $2,081 • Three Agent County • Three Agents & Secretary $2,408 • Per Person Base Program Charge • Additional Prof. or Support Staff $452 Base Program Cost is reviewed annually to determine adjustments required.

  5. Base Agent Contribution Factors • Per Capita County Property Assessment • Indicator of relative wealth of county • Annual County Extension Operating Budget • County’s traditional support of Extension • Determination of Rankings: • Above measures are combined to a factor • Counties are ranked highest to lowest • Counties are grouped into five Categories

  6. Base Agent Contribution Categories CategoryRankContribution I 1-25 $58,710 II 26-50 $52,53 III 51-75 $46,350 IV 76-100$40,170 V 101-120 $33,990

  7. Adjustments to Base Agent Contributions – 3 Agent Counties • Adjusted annually the same % as the increased salary pool (2011-12 – 3%) • Agent Vacancy • No Refund – Vacancy up to 6 mos. • Prorated Rebate – Vacancy beyond 6 mos. • Contributions are spread over 3 positions

  8. Adjustments to Base Agent Contributions – 2 Agent Counties • Same contribution for all 2 Agent Counties - $2,060 annually • Base is adjusted annually the same % as the increased salary pool (2011-12 – 3%) • 3 Agent Counties that move to 2 Agents after 1/1/2011, will contribute 2/3 of Base Agent amount for that county’s category

  9. Counties with 4th and Additional Agents • Pay the entire salaries of such positions • Unexpended salary funds due to 4th or above agent vacancies is refunded • Counties also responsible for Base Program Costs for 4th and additional positions

  10. Benefits Costs • Support Staff positions created before 7/1/04 • 27% of 2011 – 2012 Salary • Support Staff positions created after 7/1/04 • 45% of 2011- 2012 Salary • Agent positions created after 7/1/04 • 36% of 2011 -2012 Salary • Part-time and Temp position – 9% • Stop-gap available under additional guidelines

  11. Categorization of Rank Order

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