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Collaboration for Sustainability

Collaboration for Sustainability. VRL The Visual Resources Library, The Ohio State University. Stephanie Bernhardt, Curator Nora Kilbane, Associate Curator. http://history-of-art.osu.edu. BACKGROUND :. The Web Media Collective, why we joined and how this collaboration supports our

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Collaboration for Sustainability

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  1. Collaboration for Sustainability

  2. VRLThe Visual Resources Library, The Ohio State University Stephanie Bernhardt, Curator Nora Kilbane, Associate Curator http://history-of-art.osu.edu

  3. BACKGROUND: • The Web Media Collective, why we joined and how this collaboration supports our • sustainable needs? How will we plan for the future? Remain viable and have the ability • to show return on our investment. • Content wasn’t an issue, how to migrate the existing data from our 4D database into • an on-line system was though. • We had been providing student review sites made with Image AXS pro, hosted on an • unreliable, OSU server. • Budgeting. What could we afford in terms of a database? Make v. Buy approach • Workflow--managing an analog collection and digital library all at the same time. How has • this changed our workflow and process? Circulation, where we made adjustments? • staffing needs, adjusting to managing both collections full-time.

  4. Principles of Sustainability Sustainable: to keep in existence, to maintain, to supply with necessities or nourishment, to provide for, to support from below, to keep from falling or sinking

  5. Principles of Sustainability • You know why your collection exists and where it is going. • Your operation is productive and you can demonstrate return • on investment. Know your collection

  6. Principles of Sustainability • Your champion knows why your collection exists, whom • it serves, where it is going, and how it benefits the organization Find your “champion.”

  7. Principles of Sustainability • You have the resources available to get the right content to • to the right people in the right format at the right time. • Budget Identify Resources

  8. Curator VRL Staff Faculty Identify image original and give to VRL (slide, book, digital image) Receive image image, decide to add to collection, delegate scanning Photograph, mount & label, scan, color correct, clean, backup archival TIFF Catalog image Data Entry into VRL database Search VRL digital database for image to use in teaching and research (create PowerPoint or use database carousel tool) Ability to add image to student review site’ Review and approve data entry, image Quality, TIFF uploaded to WMC server

  9. Principles of Sustainability

  10. Database tools

  11. Principles of Sustainability John McQuaid 2nd Year MA student History of Art Department and Visual Resources Library Graduate Teaching Assistant

  12. Principles of Sustainability • Your services exist independent of specific individuals, specific • equipment, specific software, etc. If one component is • “interrupted,” the entire operation will not collapse. Don’t put all your eggs in one Basket

  13. How do we know we’ve been Successful? • Lean and Productive • Made decisions on practical realities and not “ideal” models • Faculty response

  14. Testimonial “ “The OSU VRL database is a multifunctional user friendly tool designed to allow anyone interested in teaching from digital images to master the technique quickly. From it one can access multiple image sources and easily incorporate one’s own collection, thus allowing maximum flexibility. Materials are quickly downloadable to presentation software in full resolution with identifying labels. I began to teach digitally during the current academic year, and from the very first class I felt comfortable with this radically new and different manner of teaching.” Mark Fullerton, Professor and Chair History of Art

  15. Principles of Sustainability • There is strength and sustainability in numbers. Work towards • common goals and common metadata standards. Trust your • collaborators and let go of certain areas of control. Request • funding collectively. Collaborate for Sustainability

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