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Understanding Email Systems for Efficient Communication

Learn about the basics of sending and receiving emails, protocols used, managing inbox, and new email creation. This presentation covers email servers, notification settings, and organizing incoming messages effectively.

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Understanding Email Systems for Efficient Communication

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  1. Department of Management Science Sub-Campus Osmanabad Presentation on :- Network Application Presented By :- Mr. Pravin B. Mote M.C.A :- II Sem :- III

  2. Email : - Sending Email :- Electonic mail some time colled E-mail os the computr based method of sending the message one computer user to anather Message usually consist of individual pices of text . Which you can send t.heanather computer user If the othe use not logged in at time you send your message . The message read can at alater time . The process is analogous to sending & receiving a leter. Origenally, E-mail message were restericted to simple text ,but now many system can handle more comlicates formats . Eg- graphics & word processed documents.

  3. When E-mail can received on computer system . Store in mailbox for recipient read leter . Send E-mail to different computer network which are connected major network . The UK Acadmic &’ Reseurchintitutes are linked by a network colled JANET , send E-mail to national & inter national level. E-Mail are send to an E-mail server that stored message in recipient mailbox. Email are used protocals : - 1 . SMTP : - { Simple Mail Transport Protocal . } SMTP use for sending E-mail. 2 . POP { Post Office Protocal. } 3 . IMAP { Internet MmailAcsessProtocal. } POP & IMAP use for retraving E-mail.

  4. IMAP is used for large network . STARTING A NEW E-MAIL MESSAGE :- Choose file - > New - > message . Press Ctrl+N - > New Window Open E-mail. Choose action - > New Mail Message . Choose action - > New Mail Message Using & than select option from list . 5. If you want to start new message with folder than inbox & outbox . - > Click the trangle new button to open the drop-down list - > Choose new E-mail message . 6 . To send E-mail message to simple click send .

  5. RECIEVINGE-MAIL : - When you recieving new E-mail , outlook will alert you with a sound . Outlook Windows user we also see a picture of an envelop in the system of the task bar . You can tell outlok to display a notification message you have new E-mail , turnoff The sound etc. check out TOOLS - > option . Under the performance tab click E-mail Option & check out these option . Then click & check out those option as well as. TOW TYPES OF OPTION FOR RECIEVING E-MAIL : - • 1 . BYDEFOULT : - • All new message are deposited in the inbox folder. • UNREAD message are display in BOLD type & READ message in • NORMALtype .

  6. SELECT EDIT : - Make as read . OR EDIT • - > Mark as unread to change the status of selected message . • - > Message are listed in receiving order. • Click once on a column sort message by that column ( From, Select, Order) . • Click a second time on the same column to sort message by that column in receive order ( A-Z & a-z ) .

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