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Comprehensive NGO Sustainability Reporting Support System

The Sustainability Reporting Support System is a multi-functional database designed to streamline the reporting process for publicly traded corporations and NGOs. It serves as a centralized repository for the latest GRI (Global Reporting Initiative) sustainability reporting data, enabling organizations to standardize responses to NGO surveys and questionnaires. Users can easily access, update, and reproduce past surveys, fostering collaboration between corporations and NGOs. Key features include SQL database organization by GRI topics, annual report simplification, and customizable access for casual viewers and password holders.

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Comprehensive NGO Sustainability Reporting Support System

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  1. Sustainability Reporting Support System Prepared for Great-PR.com. Richard Herzfeld TechComm Associates, LLC

  2. Foreword • Multi-function database • GRI data repository • NGO Survey/GRI Topic cross reference

  3. Project Overview Publicly Traded Corporations Research groups, NGOs SQL database organized by GRI Topics Annual Sustainability Reports Surveys Research is simplified Corporate-wide access Immediate access to updates Easily reproduce NGO surveys NGOs can update own surveys Organized access to support documents

  4. Project Goals • standardize responses from a company’s to Non-Governmental Organizations • provide a common repository for the most current NGO/GRI (Global Resource Initiative) sustainability reporting data

  5. Project Goals • simplify the task of preparing responses to NGO surveys and questionnaires submitted by these organizations to a company • enable NGO personnel to obtain current responses to their past Surveys, or update past surveys or setup new Description

  6. Acronyms - Glossary • DataTopics – Question topics found in NGO Surveys. Often generalized from multiple surveys • GRI – Global Reporting Initiative; developed the Sustainability Reporting Guidelines • NGO – Non Governmental Organizations

  7. Acronyms – Glossary, cont • Surveys, Survey Document – Questionnaire received from NGO • TopicData – Current JCI answers and/or examples of answers provided for Surveys

  8. Capabilities, cont. • Casual Viewers • View individual GRI DataTopics, TopicData • Print Individual DataTopic Contents • Edit and Format Contents Before Printing • Search individual DataTopics using Find, FindNext • (also available to all Password users)

  9. Capabilities, cont. • Casual Viewers • Display Entire Database and search using Find, FindNext • Print entire database contents • Edit and Format Contents Before Printing • includes fonts, font sizes, color, bold, italics, etc. (Please See Slide 29: “Edit/Print Screen) • (also available to all Password users)

  10. Capabilities, cont. • Password Holders • Add new NGO Records Surveys • Update individual GRI DataTopics • View Individual GRI Topics • Add Additional NGO Surveys • Find and Replace within One DataTopic or Entire Database

  11. Capabilities, cont. • Password Holders • NGO-Specific Data: • Update • View Surveys and Related Topic Data • Produce Survey report showing NGO Topics, GRI Topics, and All Data • All historic data • Only most recent data where available, otherwise historic data

  12. Capabilities, cont. • NGO Password Holders • Identical to Password Holders except • Can Only Access Their Own Surveys • Can Add, Delete, Change Their Own Survey Questions • Can Use All Non-Password Functions • Cannot Change TopicData in Database

  13. Technology • Visual Basic Programming • Commonly used language • Microsoft Access Database • SQL use throughout will facilitate conversion to larger database

  14. Program Flow – Welcome Screen

  15. Program Flow – Lookup Screen

  16. Program Flow from Welcome Screen – All Viewers • Add NGO option: • Password Authorization Screen • Add/View NGO Data • Multiple Document Topics or GRI Category Screens • TopicData Screen • Edit/Print Data Screen • (First screen seen by Casual Viewers is F)

  17. Program Flow – Lookup Options

  18. Program Flow from Welcome Screen – All Viewers • Review Organization • A. Update NGO option: • Password Authorization Screen • Find Organization Screen • Add/View NGO Data • Multiple Document Topics or GRI Category Screens • New Topic Name Screen • TopicData Screen • Edit/Print Screen

  19. Program Flow from Welcome Screen – All Viewers • Review Organization • B. View NGO only option: • Find Organization Screen • Add/View NGO Data • Multiple Document Topics or GRI Category Screens • TopicData Screen • Edit/Print Screen

  20. Program Flow from Welcome Screen – All Viewers • Review Organization • C. Produce NGO Report option: • Password Authorization Screen • Find Organization Screen • Add/View NGO Data • Edit/Print Screen

  21. Program Flow from Welcome Screen – All Viewers • Lookup Data Option: • Multiple Document Topics or GRI Category Screens • TopicData Screen • Show Report screen • Edit/Print Screen

  22. Program Flow from Welcome Screen – All Viewers • Update Data Option: • Password Authorization Screen • Add Description Screen • Multiple NGO DataTopic or GRI DataTopic Screens • TopicData Screen • Edit/Print Screen

  23. Program Flow from Welcome Screen – All Viewers • Setup New Topic Option: • Authorization Screen • Add New Topics Screen

  24. Program Flow – Add Organization Screen • E.

  25. Program Flow – Add Organization Screen • E.

  26. Program Flow – GRI Categories Screen • F.

  27. Program Flow – DataTopics Screens • G:

  28. Program Flow – TopicData Screen • H:

  29. Program Flow – Edit/Print Screen • I:

  30. Future Enhancements • Customer Suggestions Requested • Ongoing User Interface Simplification • Ongoing Code Reduction

  31. Current Status • Beta Released 15 July 2003 • Version 2.0 15 September 2003

  32. Customer Support • Submit Questions, Suggestions, or Report Problems: • dick.herzfeld@ieee.org • 414-445-2670 • fax: 414-445-2730

  33. Related Documents • Help Menu • Screen-sensitive Positioning • Four Help data sets: • Casual Viewers • Password Users • NGO Password users • Administrator • Sustainability Reporting System Technical Manual

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