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Findings on Financial Management of SSA in Assam: Key Issues and Recommendations

This report highlights significant findings in the financial management of the Sarva Shiksha Abhiyan (SSA) in Assam, as examined by Sh. Birkhe Ram, Chief Consultant, Financial Management, TSG, New Delhi. Key issues identified include the existence of multiple bank accounts, irregular cash book maintenance, outdated advances, ineffective internal audits, and inadequate staff training. Recommendations for improvement include closing non-permissible accounts, conducting physical asset verifications, enhancing internal audits, and ensuring timely submission of utilisation certificates to ensure transparent and efficient financial management.

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Findings on Financial Management of SSA in Assam: Key Issues and Recommendations

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  1. Annexure ‘D’ Important Findings in Financial Management of SSA in Assam By Sh. Birkhe Ram, Chief Consultant, Financial Management, TSG, New Delhi

  2. Bank Accounts More than one Bank account. There is one account in cooperative bank. This is not permissible. Needs to be closed immediately.

  3. Cash Book It is maintained regularly at SPO and DPOs level. Sometimes it is not closed on daily basis. Instances noticed where individual entries not attested. Cash book in CRC and SMCs was found not opened for the current year.

  4. Bank Reconciliation Statement • Bank Reconciliation Statements prepared. Needs improvement by canceling Stale cheques. Other mistakes in banking entries needs rectification.

  5. Advances Large amounts of old outstandings still continue. Adjustment of advances done on the basis of Receipt and Payment Account instead of utilisation certificate/statement of expenditure.

  6. Advances Treated as Expenditure Annual Grants such as school grant, teacher grant, Maintenance Grant are treated as expenditure by the Block Recourse Centers

  7. Physical Verification of Assets Physical verification of Assets not conducted at any level.

  8. Training of Account Staff Training of Account Staff and members of SMCs is required to be organised on priority basis.

  9. Internal Audit Internal Audit is weak. Very few units have been covered so far. Inernal Audit of accounts of current year is yet to start.

  10. Post Review of Contracts • Purchases of materials to be used by students in schools are centralised at SPO. • Less than 30 days time allowed to bidders to quote competitive rates. • All terms and conditions as offered to the Bidders are not considered in SLPC. • Reasonableness of the rates of lowest bidders is not commented upon by the purchase committee. • Liquidated Damages not recovered despite delayed supplies by the venders.

  11. Utilisation Certificate Utilisation Certificates remain in the custody of Block accountants and not submitted to the District office.

  12. Thank You

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