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ALMA Science Operations (User-facing aspects)

ALMA Science Operations (User-facing aspects). John Hibbard North American ARC Manager, NAASC/NRAO. Why “User Facing Aspects”?. What’s covered in this talk: User Portal & Helpdesk OT (phase 1, phase 2) Project Tracker Proposal Review Scheduling Staffing Policies

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ALMA Science Operations (User-facing aspects)

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  1. ALMA Science Operations(User-facing aspects) John Hibbard North American ARC Manager, NAASC/NRAO ANASAC 13-14 Sept 2010

  2. Why “User Facing Aspects”? • What’s covered in this talk: • User Portal & Helpdesk • OT (phase 1, phase 2) • Project Tracker • Proposal Review • Scheduling • Staffing • Policies • What’s covered in other talks • Pipeline, Offline data reduction, NA archive • What’s not covered • Array operations (reconfiguration, Array Operators, AoD) • Chile Archive operations ANASAC 13-14 Sept 2010

  3. Steps to Early Science • Integrated tests (proposal generation to archive retrieval) • May 10 – June 8, 2010: proposal preparation, submission, load test, panel review process, SB submission, project tracker, helpdesk • Aug-Sept 2010 (currently in progress): all above elements, plus User Portal (incl. single sign-on) • Oct/Nov 2010: “realistic” test of Technical Assessments, OT-Phase2 process • Final test: Nov-Jan 2010 (serve as “train the trainer” for final systems) • Documentation Development Plan • Construction team produces software user/reference manuals • Prior to each CfP, Operations will update end-user documentation (cookbooks, guides, recipes) • Assigned across ARCs & DSO • First versions due by Sept 28, 2010 for “Operations Readiness Review” ALMA Operations Plan External Review

  4. SciOpsIPT Documentation Planhttps://safe.nrao.edu/wiki/bin/view/ALMA/ESdocs NAASC is on track to meet its responsibilities ALMA Operations Plan External Review

  5. Steps to Early Science – Current Milestones • Operations Readiness Review: Oct-Nov 2010 • Result from OpsRR is a punchlist of activities to be completed, and an assessment of when the Call for Proposals goes will be issued • Assuming satisfactory “readiness”, CfP will be issued Dec 2010 • NAASC starts OT-phase I training activities (Dec workshop? Jan AAS, Jan workshop in Victoria) • Proposals due 2 months later (Feb 2011) • NAASC starts working with successful P.I.’s on preparation of OT-phase II materials • SB’s prepared & submitted June-July 2011 • NAASC concentrates more on CASA training activities • Early Science observing queue invoked July 2011 ALMA Operations Plan External Review

  6. “Preparing for Early Science” document by R. Hills ANASAC 13-14 Sept 2010

  7. ANASAC 13-14 Sept 2010

  8. Call for Proposals: • Current timeline has a date of Dec 1, 2010 • Responsibility of Project Scientist; distributed by DSO • Draft is expected to be submitted for Operations Readiness Reviews • Will be broadcast by the ARCs • NAASC: NRAO eNews list (currently 5,280 unique addresses), NRAO & NAASC website, AAS Newsletter • Issues: How will call be crafted? How will it moderate community expectations? Will it contain enough information for users to judge the best types of proposals to submit? ANASAC 13-14 Sept 2010

  9. ALMA User Portal & associated applications • Available at http://asa.alma.cl/asa • After logging in, users have access to ALMA applications • Helpdesk • Project Tracker • Assessment tool • Proposal Review tools • ALMA Science Archive (under development) • Apart from ASA, applications have been tested & performed well during last two Integrated tests • Some interface issues uncovered • No show stoppers ANASAC 13-14 Sept 2010

  10. ALMA User Portal: Registering ANASAC 13-14 Sept 2010

  11. Screen shot of UP before and after logging in ANASAC 13-14 Sept 2010

  12. ALMA Applications: Helpdesk ANASAC 13-14 Sept 2010

  13. ALMA Observing Tool • OT used to plan observations and submit proposals (Phase I) & create observing requests (Phase II) • Uses / interacts with Exposure Time Calculator, Splatalogue, ALMA Science Archive • OT design is based on similar existing tools at Gemini, JCMT, Spitzer and Herschel ANASAC 13-14 Sept 2010

  14. ALMA Observing Tool – Phase 1 submission ANASAC 13-14 Sept 2010

  15. ALMA Observing Tool – Phase 1 submission • Tested extensively during integrated tests • Note: only involved “fake” proposal justifications • Ended with “load test” of archive & server • Successfully submitted >700 proposals from around the world in a 15min interval • Issues: • Time estimator, “ease of use” of spectral visualizer & picker • How to advise users on what to write • No show stoppers for proposal submission ANASAC 13-14 Sept 2010

  16. Panel Review process • Tool for assigning both Scientific and Technical Assessors • Needs to be more automated (especially reassignment of conflicts), but no showstoppers • Assessor tool for accepting/rejecting assignments (based on conflicts), and assessing and ranking proposals • Some interface issues, but no show stoppers • Draft guidelines for assessment need to be improved • Issues: • PHT lead not yet hired (interviews Sept 21). Will need to get on board and train up FAST • Need proper test of Technical Assessment process (i.e. using real justifications). Planned for November 2010. May require changes in Technical Summary, but not a show-stopper • Summary: DSO believes it has staff & tools to handle proposal review process ANASAC 13-14 Sept 2010

  17. ALMA Applications: Assessor Tool ANASAC 13-14 Sept 2010

  18. Schedule-block submission (OT-phase2) • In every day use at OSF • Oct/Nov test will provide a broader test (specifically the construction of SBs from science goals) • For Early Science, NAASC will work with all successful NA PI’s to generate SBs • Issues: • The heart of the Phase1 to Phase2 process involves calibration procedures, which are under development • Expect to learn more at OpsRR ANASAC 13-14 Sept 2010

  19. ALMA Applications: Project Tracker ANASAC 13-14 Sept 2010

  20. ALMA Applications: Project Tracker NSF Review

  21. Scheduling • By-hand scheduling takes place at OSF already • ARCs have not been involved in this; will learn more at SciOpsRR • DSO backup plan, if required, is to do block scheduling by hand, so not a show stopper ANASAC 13-14 Sept 2010

  22. Pipeline, Offline Data Reduction & Archive • Will be covered in talk by Mark Lacy • NAASC has recently convened a CSV Data Reduction “Tiger Team”, lead by Al Wootten, to download useful CSV datasets and reduce them • Parallels and complements CSV “Imaging Team” effort • NAASC Tiger Team will additionally produce data reduction “guides” for SV data for public consumption ANASAC 13-14 Sept 2010

  23. Other Operations Issues: Staffing • DSO Staffing • Currently being recruited: PHT lead • To be hired: 2 System Astronomers, 1-2 Ops Astronomers, Lead and Deputy of Program Management Group • Some will transfer from Construction (will come pre-trained) • Head of DSO (L.-A. Nyman) says DSO staffing is sufficient for Proposal acceptance • NAASC • To be hired: 2-3 Data Analysts, 1 scientific programmer, 2 postdocs • Sufficient staff in place for proposal submission, helpdesk, visitor support ANASAC 13-14 Sept 2010

  24. Other Operations Issues: Policies & Guidelines • Procedures & Policies • DSO-ARC issues – need to set up JIRA system & policies • Proposal Process Implementation Plan – draft due for OpsRR (Scientific & Technical Assessment policies drafted for 2nd Integrated test – still need work, and may need specific policies for Early Science) • Phase1 to Phase2 policies – need written (will build off of ESO VLT guidelines) • Helpdesk service policies – draft generated ANASAC 13-14 Sept 2010

  25. Science Operations Status: A personal perspective • No identified show stoppers at this time (but await outcome of Readiness Reviews) • December call leaves little time for training of Proposal Handling Team (but not believed to be a show stopper) • Would always appreciate more time to test more, train more, spend more time on policies (current schedule is 1.5mo advanced compared to AOPvD offsets) • Timing of software release R8.0 (December) vs. date of Call (Dec 1)? ANASAC 13-14 Sept 2010

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