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This guide outlines critical do’s and don’ts for Whitworth University officials to ensure compliance with FERPA (Family Educational Rights and Privacy Act). Faculty and staff should notify the Registrar’s Office of information requests and refer any transcript requests accordingly. Protect student privacy by not releasing information you do not manage and avoiding public displays of grades or scores with personal identifiers. Remember that only directory information can be shared without student consent; all other information is protected under FERPA.
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FERPA Do’s and Don'ts Whitworth University Faculty and Staff
Helpful tips for University Officials • Do: • Notify the Registrar’s Office of requests of information maintained in student records • Refer student transcript requests to the Registrar’s Office • Keep sole possession notes that are necessary for fulfilling your job responsibilities
Helpful tips for University Officials • Do Not: • Release information for which you are not the custodian of • Display student scores or grades publicly in associate with names, Social Security numbers, Whitworth Student ID numbers, or other personal identifiers • Place graded papers/exams in publicly accessible places allowing others to have view of grades and personal identifiers of students
Helpful tips for University Officials • Do: • Remember that the following is directory information, all other student information is considered protected by FERPA and therefore not releasable without the student’s consent .
