REGISTRATIONS RENEWAL PROCESS

1. REGISTRATIONS RENEWAL PROCESS Lindinkosi Lembethe Department of Agriculture, Forestry and Fisheries DAFF, PFI & AFMA workshop for registrations renewal 04 September 2013

2. CONTENT • Registrations renewal process and requirements • Late applications for registrations renewal • Process for handling lapsed registrations • Processing registrations cancellations • Banking details • Contact details

3. Renewal Process Renewal notice or reminder sent to reg. holder Registration Holder Receipt and acknowledgement of application Verify reg. status and capture info into register Approval by Admin Supervisor Prepare renewal certificate and documents Payment Verification

4. Application must be made by registration holder Registrations are renewable every three (3)years and thus valid for a three (3) year cycle. Apply not later than 31 March of the year which the registration lapses Required documents for application: Form A with a signed declaration that the product compostion has not changed. Form C Proof of payment Two copies of labels and a COA (when required by Registrar) Applications received 30 days after expiry date are not considered. REGISTRATION RENEWAL

5. Application received between 1 to 30 April (received after 31 March) of the year registration lapses is considered as later registration renewal application Such an application must be made by the registration holder Required documents for application: Form A Form C Proof of payment Two copies of labels and a COA (when required by Registrar) Applications received after 30 April (late renewal period) are not considered. LATE REGISTRATION RENEWAL

6. If the registration holder did not apply for the renewal of the registration before 30 April (late renewal period) of the year the registration lapses , then the registration lapse. The office of the Registrar will issue a letter to the registration holder indicating that his/her registration has lapsed and he/she must cease selling such products with immediate effect. The registration holder will be advised ,on the same letter ,that he/she must apply for the re-instatement of his/her product (s) should he wish to continue retailing the product (s). The copy of the notice or letter is also forwarded to our inspectors so that that could enforce compliance. The re-instatement process takes between 3 to 6 months to complete. LAPSED REGISTRATIONS

7. Required documents for registrations cancelled by registration holder during the period of registration are: a covering letter stating reasons for cancellation a completed Form B a completed Form C the current original registration certificate or an affidavit in the case where the certificate has been misplaced or lost CANCELLATION OF REGISTRATION

8. Complaints about registration delays should be brought after the stipulated processing period. Complaints can be directed to Mr. Lindinkosi Lembethe 012 – 319 6863 LindinkosiL@daff.gov.za (preferable) If not satisfied with outcomes, the matter can be escalated to: Mr. David Motloi 012 – 319 6889 DavidM@daff.gov.za (preferable) If still not satisfied with outcome, the matter can be escalated to: Registrar: Mr. Jonathan Mudzunga 012 – 319 7303 MalutaM@daff.gov.za (preferable) COMPLAINTS

9. Incomplete documents Commissioner of oath did not sign the declaration Inclusion - on the Form A (renewal application) - of registrations that had lapsed or not renewed during the previous renewal cycles. Inclusion - on the Form A (renewal application) - of registrations that are still active and only due for renewal in the next renewal cycles. Labels and Certificate of analysis not submitted (when required by the Registrar) Some Common Mistakes

10. All fee shall be paid in favour of the Director-General Department of Agriculture, Forestry and Fisheries : Account name: NDA-Act 36 of 1947 Account number: 011203102 Reference: 11F2 and Name of Company/applicant Branch code: 010845 Branch name: Arcadia Bank name: Standard Bank BANKING DETAILS

11. PHYSICAL ADDRESS The Registrar: Act 36 of 1947 Department of Agriculture, Forestry and Fisheries Agriculture Building Steve Biko Street (former Beatrix Street no. 20) Pretoria Animal Feeds Office No. LB-FF-09 or LB-FF-10 ATT: Nosipho Mbhele, Sana Magolela, Clement Zulu , David Kabini and myself (Lindinkosi) POSTAL ADDRESS The Registrar: Act 36 of 1947 Department of Agriculture, Forestry and Fisheries Private Bag X 343 Pretoria 0001 CONTACT DETAILS

12. ANIMAL FEEDS PERSONNEL Facsimile: 012 – 319 7179

13. THANK YOU!