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The OES Committee meeting on March 4, 2014, covered vital financial updates including a cash balance of $222,090 with Trustee, EMPG funding of $41,500 for salaries, and a Homeland Security grant recommendation of $15,250. Additionally, the meeting discussed the EMS Division's ambulance billing proposal, highlighting issues with past billing inaccuracies. The Request for Proposal (RFP) process was outlined, with evaluations from multiple vendors assessed by an evaluation team based on several criteria to ensure transparency, accountability, and cost-effectiveness in services provided.
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OES Committee Meeting March 4, 2014
Financial Report Fund 118 • March 4th – Cash with Trustee - $222,090
Grant Reports • EMPG $41,500 in place for this year (Salaries) • Homeland Security Recommendation to accept $15,250 • TVA ($17,600) • DOE Completed
Emergency Management Division • Training – Training Calendar Almost Complete • Exercises – • December 17th – Harriman Care and Rehab (Major Fire) • Planning – Exercise for Roane Medical Center • Planning Meeting Kingston TVA Fossil Plant – March 4
Hazardous Material Division • Responses • Training – Chuck Hiatt – Operations Officer • Modular Emergency Radiological Transportation Training Train-the-Trainer (T-T-T) 16 hours • Hazardous Materials Team Operations (T-T-T) 32 hours • Hazardous Materials Awareness and Hazardous Materials Operations (T-T-T) 16 hours • Site Operations – 80 hours • Exercises
Fire Division • Responses (October 1 – February 28) • Structure Fires – 16 • Motor Vehicle Collisions – 3 • Decontamination – 3 • Hazmat – 2 • Special Event – 1 • Alarms - 7
Fire Division • Training – October 2013 – Present • Captain Rayburn – 154 hours • Firefighter Cloyd – 154 hours • Firefighter Taylor – 153 hours
EMS Division • Responses
EMS Division Zone Breakdown 7/1/2013 to 2/28/2014
Ambulance Billing Service Request for Proposal Evaluation March 4, 2014
EMS Division • Third Party Billing • National Reimbursement Group - 2011 • 30 % of billing processed incorrectly • Lack of transparence • Lack of response concerning NRG’s errors
The Solicitation • The Request for Proposal (RFP) was developed and advertised on December 22, 2013 for an opening date of January 16, 2014. • A legal ad was placed in the Roane County News advertising the RFP. • Additionally, the RFP was sent via email to the following vendors: • Bottom Line Strategies • EMS Consultants • Intermedix • NRG • 911 Billing Service
Proposals Received • The proposals were opened on January 16, 2014 at 2:00 p.m. in the Purchasing Department. • A total of four companies responded to the RFP. They are: • EMS Consultants • Intermedix • NRG • 911 Billing Service
The Evaluation Team • The proposals were distributed to the members of the Evaluation Team. Team members include: • Commissioner Ron Berry • Brandon Browning, OES/Ambulance Division • Commissioner Bobby Collier • Lynn Farnham, Purchasing Agent • Brenda Smith, OES/Ambulance Division • Scott Stout, OES Director
Scoring the Proposal • Each team member was asked to score the proposals on a scale from 1-10. The responses were weighted in so that the more important items could be given more points. Below is a list of the evaluation criteria: • General Information = Score x 1 • Technical Proposal = Score x 1 • Billing = Score x 3 • Accounts Receivable Management = Score x 4 • Performance = Score x 2.5 • ePCR Solution = Score x 3 • Billing System = Score x 1 • Compliance = Score x 3
The Scores • Below are the results of the scoring:
Cost for Collections • Below is a summary of the proposed costs for providing the service of Ambulance Billing. The prices listed below are based on the percentage of collections.
Incentives • Below is a summary of the proposed incentives that will be provided in the contract:
