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Using Excel to Create Charts and Graphs

Using Excel to Create Charts and Graphs. Computer Applications (N. Anthony, Johnson High School) . CHARTS AND GRAPHS. A picture representation of numerical data Cannot create a chart if you do not have numerical data Source of numerical data—Excel Spreadsheet

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Using Excel to Create Charts and Graphs

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  1. Using Excel to Create Charts and Graphs Computer Applications (N. Anthony, Johnson High School)

  2. CHARTS AND GRAPHS • A picture representation of numerical data • Cannot create a chart if you do not have numerical data • Source of numerical data—Excel Spreadsheet • An excel spreadsheet must be developed before you can create any charts.

  3. ADVANTAGES OF CHARTS • People had rather view charts than numbers • A Picture is Worth a Thousand Words • A Chart makes it easy to see the “BIG” picture • Can analyze a chart much faster than a table of data

  4. TYPES OF CHARTS • Bar or Column • Line • Pie

  5. BAR CHARTS (column) • A chart that shows how many times something happens or occurs • Either vertical or horizontal bars representing the number of times something happens • Example: How many males and females are in a particular class or How many people have an A, a B, a C, or an F average in a class.

  6. LINE CHARTS • A chart that shows how something has changed over time. • Shows trends • Uses lines with points to represent data • Example: Show how the price of gas has changed over the last 12 months.

  7. PIE CHARTS • Shows how the individual parts of something relate to the “whole” • Shows the percentages that each part is of the whole. • Similar to bar, but doesn’t show how many, but what percentage

  8. SPREADSHEET DATA USED TO CREATE A CHART • X-series of Data • Y-series of Data Before you can ever create a chart, you MUST be able to identify 2 ranges in a spreadsheet!!

  9. X-SERIES OF DATA • Data in spreadsheet that identifies each individual bar, point, or slice in a chart. • Usually with be labelsortext in the spreadsheet. • Can only have one X-series of data • X-series of data appears at the bottom of line and bar charts and identifies each slice in a pie chart.

  10. Y-SERIES OF DATA • Data in a spreadsheet that actually builds the lines, bars, or slices in a chart. • The Y-series of data MUST be actual numbers or values in the spreadsheet. • You can have multiple Y-series of data in a chart.

  11. Y-SERIES X-SERIES Example: I want to chart how Mary Benton’s grades changed from Test 1 to Test 3.

  12. Y-SERIES X-SERIES Example: I want to chart how everyone did on the 2nd test of the semester.

  13. RULE OF THUMB!! • If your Y-series of data runs left to right, your X-series of data will also run left to right. • If your Y-series of data runs up and down, your X-series of data will also run up and down.

  14. Develop the Excel Spreadsheet fully. Highlight the Y-series of Data Click on INSERT menu Click on CHART option Choose type of chart you want to develop Click NEXT Click onSERIES Identify the X-series of data Click NEXT Specify all Chart titles Move through all the tabs choosing appropriate options (discuss later) Click FINISH Specify where the chart will be located (either As a New Sheet or An Object In STEPS TO CREATING A CHART

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