Overview of Municipal Administration in Andhra Pradesh Presentation by :M. PrasadaRao, IAS (Retd.)Former Commissioner & Director of Municipal Administration
Presentation outline • Introduction • Constitution of Municipalities • Composition of Municipalities • Functions of Municipalities • Finances of Municipalities • Powers and Functions of Municipal Authorities • Government control over Municipalities
1. Urbanization Trends A.P. : Fifth Largest State in India both in Area and Population 6th Major Urbanized State Total Population of AP as per 2001 census : 75.22 millions Urban Population of AP as per 2001 census : 20.50 millions Percentage of Urban Population to total population in AP : 27.08 Percentage of Urban Population to total population in the country : 27.78 Increase in Urban Population in AP from 1961-2001 : 62.00 lakhs to 205 lakhs Percentage of growth rate from 1961-2001 : 230
2. Evolution of Local-self Government in India • Municipal Bodies have a long history in India • First Municipal Corporation was constituted for Madras city in the year 1688 • Later on, Municipal Corporations of Bombay and Calcutta were constituted in the year 1726
3. Constitution of Municipalities • The Constitution of India (through 74th Amendment) provides for three types of municipalities with constitutional status • A Nagar Panchayat for a transitional area, that is to say, an area in transition from rural to urban • A Municipal Council for a smaller urban area • A Municipal Corporation for a larger urban area 6
4. Main Criteria for constitution of Urban Local Bodies Population Nagar Panchayat : 20,000 to 40,000 Municipality : Above 40,000 upto 3.00 lakhs Municipal Corp. : 3.00 lakhs and above
6. Urban local-self Government in A.P. • First Municipality was constituted in A.P. for Bhimunipatnam in the year 1851 • Municipal Corporations : 16 • Municipalities : 102 • Nagar Panchayats : 6 Total : 124
7. Composition of ULBs Criteria for fixation of strength : Population Strength of ULBs Nagar Panchayats / Municipalities :21 to 45 members Municipal Corporations :50 to 150 members MPs, MLAs, MLCs are Ex-officio members
8. Municipal Authorities A Council A Chairperson A Commissioner A Ward Committee 11
9. Division of Nagarpanchayats & Municipalities into wards • Municipality / Nagarpanchayat divided into as many single member wards as the number of elected members. • Electoral Rolls: The electoral Roll for Assembly Constituency shall be adopted as Electoral Roll for the Municipality.
10. Election of Ward Members i. Voters in each ward elect a member ii. There is a provision of reservation a. SCs and STs: As per the proportion of the population of SCs and STs to the total population b. BCs: One-third of the total members. c. Women: one half of the total members including one half of the reserved for SCs, STs and BCs iii. Reservation is by rotation
11. Election of Chairperson i. All ward members elect one of its elected members as Chairperson. ii. Ex-officio members also participate. iii. There is provision for reservation. a. SCs and STs: As per the proportion of the population of SCs and STs in all municipalities to the total population in all municipalities b. BCs: One-third of the total number of Chairpersons in the State. c. Women: One half of the total number of Chairpersons including one half of the reserved for SCs, STs and BCs iv. Rotation in reservation.
12. Conduct of Elections State Election Commission supervises the conduct of municipal elections. Commissioner & Director of Municipal Administration is the Election Authority (appointed by SEC). District Collector is the District Election Authority (appointed by SEC).
13. Term of the Council Chairperson and Elected Councilors : Five years from the date of first meeting of the Council.
14. Elections on party basis The election to the office of Chairperson and ward members shall be conducted on party basis
15. Meetings of Municipal Council i. Council shall meet atleast once in every month ii. Agenda for the meeting shall be prepared by the Commissioner in consultation with Chairperson. iii. Minutes of the proceedings at each meeting shall be entered in minutes book and signed by the Chairperson.
16. Functions of Municipalities • Cleaning of streets, drains, removal of rubbish, scavenging and solid waste management • Supply of protected water • Construction and maintenance of roads, bridges, cause ways and culverts • Construction and maintenance of storm water and sullage water drains • Lighting of public streets (Street lighting) • Town planning – Zones and Building Regulations
Contd.. • Construction and maintenance of buildings • Public Health, control of malaria and other epidemic diseases. • Prevention of Food Adulteration • Maintenance of hospitals, maternity and child welfare centers, dispensaries • Maintenance of Elementary & Secondary Schools • Registration of births and deaths
Contd.. • Provision of slaughter houses and markets • Maintenance of parks and play grounds • Slum improvement and Urban poverty alleviation • Implementation of urban development schemes • Maintenance of burial grounds • Urban forestry
17. Finances of Municipalities Main sources of Income : Taxes : • Property Tax • Advertisement Tax • Government have taken over levy and collection of Profession Tax from 1987-88 and paying compensation to the ULBs
18. Non-Taxes • Water Charges • Fee from Markets and Slaughter Houses • Rents from Commercial Complexes • Building Licence Fee • Trade Licence Fee • Betterment and development charges • Encroachment Fee • Contributions towards water supply connections
19. Assigned Revenues • Entertainment Tax : 90% of Entertainment Tax collected by Commercial Tax Department is assigned to ULBs on quarterly basis. • Surcharge on stamp duty : Surcharge on Stamp Duty is levied @ 2% of the value of the instrument by Registration Department and 100% of the Surcharge on Stamp Duty is allocated to ULBs on quarterly basis
20. Non-Plan Grants • Grants under 13th Finance Commission • SFC Grants
21. Plan Grants • Jawaharlal Nehru National Urban Renewal Mission • (UI&G, BSUP, UIDSSMT, IHSDP, ) • APMDP – World Bank Project • Swarna Jayanthi Shahari Rozagar Yojana • Indira Kranthi Padham (Urban) • Rajiv Nagar Baata • Environmental Improvement in Urban Slums • Municipal internal roads
Contd.. • Assistance for Pavalavaddi Scheme • Assistance to New Municipalities for developmental works • IndirammaProgramme for Water Supply, ILCS • IndirammaProgramme for Infrastructure • Provision of basic facilities in Municipal Schools • Fencing of parks and playgrounds in ULBs • Grants under Backward regions grant fund
24. Heads of Departments • Commissioner & Director of Municipal Administration • Engineer-in-Chief (Public Health) • Director of Town & Country Planning • APUFIDC • MEPMA
25. Supervising Officials at Regional Level i. Regional Director of Municipal Administration (6 Nos.) ii. Superintending Engineer of Public Health (7 Nos.) iii. Regional Deputy Director of Town planning (7 Nos.)
26. Payment of salaries through Treasuries • Salaries and pensions of Municipal employees including municipal teachers are paid through Treasuries from 1-4-2009. ii. Statutory and non-statutory grants are forgone by the municipalities.
27. Council Powers Administration vests in the Council All public streets vests in the Council All vacant lands of Government shall vest in the Council Sanction of works both original and maintenance Sanction for purchase of all categories of materials Approval for acceptance of Tenders excluding tenders to be settled by the Contract Committee 33
Contd.. vii. Approval of lay-outs • Permission for construction of factories / workshops • Lease of lands, shop rooms, buildings. • Fixation of fees for use of markets, for all licenses and permissions granted under the Act
28. Approval of Budget To be placed before the Council before 15th November Chairperson to submit a copy of budget to C&DMA through District Collector before 31st December. C&DMA will record observations with or without modification.
29. Review of Financial Position i. Every month statement of financial position shall be placed before the Council with the following particulars: Balance under each account Amount of outstanding bills payable Uncollected arrears of taxes and non-taxes with reasons Amount of estimated expenditure for the remaining months Probable closing balance To Review Demand, Collection and Balance statement of Taxes and Non-Taxes every month.
30. Council - Functions Construction and maintenance of roads, bridges, causeways and culverts Construction and maintenance of storm water and Sullage water drains Supply of protected water Cleaning of streets, drains, removal of rubbish and scavenging Lighting the public streets
Contd.. Maintenance of burial grounds Maintenance of Hospitals and Dispensaries for the treatment of the poor Maintenance of Elementary Schools Registration of Births and Deaths Vaccination Provision of slaughter houses and markets Maintenance of Parks and Play Grounds 38
Contd.. • Urban Poverty Alleviation • Slum improvement and upgradation • Planning for economic and social development • Urban forestry • Safeguarding the interes of weaker sections of society • Promotion of cultural, educational, aesthetic aspects 39
31. Chairperson Powers and Functions Convene Meetings of the Council Refer any resolution for reconsideration Correspondence to be conducted in the name of Chairperson Contingent Expenditure – Rs.1500 to Rs.3000
Contd... • Emergency powers for execution of works • To preside over every meeting • Preside over at the Council Meetings • Direct a Councillor to withdraw from the meeting • Suspend a meeting in grave disorder 43
Contd.. Suspension of Councilor for three months with the approval of Council. Convene special meetings of the Council Appellate Commission to dispose of tax appeals in consultation with Chairperson.
Contd.. 13. Appointing authority: • From a Panel prepared by Panel Committee • Posts below Jr. Asst. • All Teaching Staff • Up to Sanitary Inspectors • Medical Officer
Contd.. • 14. Administrative Control over Commissioner • Transfer of outdoor collection staff to indoor • C.L. application – E.L. Application • Report in Form ‘B’ for confidential report • 15. Sanction of water tap connection • 16. Permission to construct new well.
32. Municipal CommissionerPowers and Functions • Executive Authority of the Municipality • Administrative Functions & Powers: • Carry into effect all the resolutions of the Municipal Council • Exercise all powers in relation to the collection of Taxes and Fees. • Responsible for due fulfillment of the purposes of the Andhra Pradesh Municipalities Act. • Be in-charge of the Office of the Municipality.
Contd.. • Responsible for conduct of auction of the right of collection of fees in Markets and Slaughterhouses and right of occupation of shop rooms. • Responsible for adjustment of Entertainment Tax, Surcharge on Stamp Duty, Plan & Non-Plan grants to Municipal funds. • Election Officer for conduct of Elections to the Municipal Council. • Competent authority to sign agreements on behalf of the Municipal Council.
Contd.. • Competent to settle tenders : 10. Up to value of Municipalities Rs. 5,000/- Grade III and II Rs.10,000/- Grade I Rs.25,000/- Special and Selection Grade 11. Competent to incur contingent expenditure ranging from Rs.1,000/- to Rs.2,000/- depending upon the Grade of the Municipality.
Contd.. • Responsible for preparation of Administration report • Responsible for proper utilisation of funds received by the Municipality. • Responsible for submission of Annual Accounts to Audit Department by 30th June of every year.
Contd.. • Member of the Contract Committee for settlement of tenders. • Competent Authority for assessment of property Tax and disposal of Revision petitions. • Preparation of budget estimates.