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Understanding the ACA Implementation for University System of Georgia Employers

Starting January 2015, the Affordable Care Act (ACA) mandates health insurance offerings for employees working over 30 hours weekly. The University System of Georgia must comply with these regulations, including new rules for temporary employees. The hours for benefits eligibility have changed to a total of 1,300 in a 12-month period, with a specific transition period established. Employers must identify Transition Period employees, create individual plans, and manage hours effectively. Continuous discussions for clarification and effective data tracking and reporting systems are vital for compliance.

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Understanding the ACA Implementation for University System of Georgia Employers

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  1. Affordable Care Act (ACA)Implementation Starting January 2015, employers will have to offer health insurance to employees working more than 30 hours per week The University System of Georgia is considered the employer System-wide reporting will be required

  2. Affordable Care Act (ACA)Implementation • Rules for temporary employees have changed • No longer 6 months plus a 6 month extension • Now, 1,300 hours per a 12 month period • Hours can be in any combination, but can not exceed 1,300 • New clock started on May 1, 2014

  3. Affordable Care Act (ACA)Implementation • Transition Period from May 1, 2014 to October 31, 2014 • May 1 vs May 2 • Transition Period employees are limited to 744 hours between May 1 and October 31 • If they exceed that number, they will become benefits eligible in 2015

  4. Affordable Care Act (ACA)Implementation • What has happened since May • Continuing discussions with USG on interpretation and clarification • Exploring work hour tracking methods • Identifying who is in the Transition Period • Payroll data not available until the end of May

  5. Affordable Care Act (ACA)Implementation • What do we need to do now • Identify the Transition Period employees • Create a plan for each employee • Manage hours throughout the Transition Period

  6. Affordable Care Act (ACA)Implementation • What do we need to do now • Continue to get clarifications • Develop a user friendly data collection and reporting system • Produce an informational site including examples and frequently asked questions

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