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Altrusa International Parliamentary Procedure

Explore the Altrusa International parliamentary procedure, including agenda structure, motions, minutes, and meeting closure. Learn terms like main motion, subsidiary motions, privileged motions, and incidental motions. Understand the orderly conduct of meetings.

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Altrusa International Parliamentary Procedure

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  1. Altrusa InternationalParliamentary Procedure Colleen M. Duris, PRP Ocala, Florida

  2. Review Information ● Agenda and minutes of previous meeting ● Bylaws ● Procedure Manual

  3. Opening Ceremonies • Invocation – Altrusa Grace • Pledge of Allegiance to the Flag of the United States of America • Altrusa Accent

  4. Standard Agenda (MRS SUN) • Minutes • Reports of officers, boards and standing committees • Special committee reports • Special orders • Unfinished business • New business

  5. Minutes • Minutes are approved in chronological order • No motion is required • The Chair asks: Are there any corrections to the minutes? • Minutes are adopted as presented, mailed, corrected, etc.

  6. Closing of Meeting • Good of the Order • Announcements • Program • Adjournment • Altrusa Benediction

  7. MOTIONS • Main Motion: brings business before assembly, lowest rank • Subsidiary: assists assembly in treating or disposing of main motion • Privileged: do not relate to pending business, immediate and overriding importance, no debate • Incidental: relate to pending business

  8. MOTIONS • Bring business before the assembly • Verbal or written • “I move that….” • another member seconds – does not have to agree with the motion • If made by direction of board or committee, second not required

  9. MOTIONS • Chair states the motion “It is moved..” • Debate on the motion • Maker entitled to speak first • Members may speak twice to motion but not until all have spoken first • Time limit • Intervening motions

  10. Subsidiary Motions • Postpone Indefinitely • Dispose without bringing to direct vote • “kills it” • Lowest ranking, yields to all others • Amend • Proposal of change to original wording • Must be germane • Vote on amendment before main motion • Primary and secondary allowed, not beyond

  11. Subsidiary Motions • Commit (Refer) • Sends the question/matter to small group for further processing • Motion should specify committee or how committee formed • Instructions to committee

  12. Subsidiary Motions • Postpone to Time Certain • Delay question to another time • Limits on time frame • Limit Debate • Exercise control over debate • Time period imposed • Requires 2/3rd vote

  13. Subsidiary Motions • Previous Question • “call the question” • Bring the assembly to immediate vote • Requires 2/3rd vote • Lay on the Table • Set aside temporarily when something else of immediate urgency has arisen • Can be taken from the table by majority as soon as urgency resolved

  14. Privileged Motions • Call for Orders of the Day • Conform to agenda, program or order of business • No debate, no second • 2/3rds vote can suspend • Raise of Question of Privilege • Request relating to rights and privileges of the assembly • Ruled by chair

  15. Privileged Motions • Recess • Short intermission in assembly proceedings • Adjourn • To close the meeting • Fix the time to which to Adjourn • Set the time and place for another meeting to continue business of session

  16. Incidental Motions • Point of Order • Bring to the chair’s attention to enforcement of rules • Appeal • Take question from chair and give to assembly to rule

  17. Incidental Motions • Suspend the Rules • 2/3rd vote • Objection to Consideration of the Question • Enable assembly to avoid main motion • Must be taken up prior to consideration of question

  18. Incidental Motions • Division of the Assembly • Member doubts voice vote or by show of hands • Requires rising vote

  19. Request & Inquiries • Parliamentary Inquiry • Take precedence • Question directed to presiding officer for information of parliamentary nature or rules • Point of Information • Request direct to or through chair for information relevant to business at hand

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