Data Security Tips for Your Remote Workers

1. Data Security Tips for Your Remote Workers Along with the safety of their employee’s health during COVID-19 crisis, business owners must also ensure the safety of their data when working remotely. Managed Outsource Solutions 8596 E. 101st Street, Suite H Tulsa, OK 74133

2. With more and more employees working from home during this COVID-19 crisis to safeguard their health and to support government measures to prevent the spread of the coronavirus, business data may no longer be within employers’ protected networks. There are also possibilities for cyber-attacks to increase. If organizations work without any solid remote work plans in place, there is every chance for their data to become vulnerable. Also, without any restrictive policies of company networks, employees may not focus on data security practices and thus endanger the data they take home with them. Data entry companies providing online services for clients must also take steps to prevent data leakage. Lack of control over data can lead to data-leakage and a significant risk of breaching GDPR legislation. Recommend data safety practices Employers can recommend certain practices for remote workers to ensure data safety Ensure safety of laptops and mobile devices Maintain password hygiene Email encryption Avoid using removable devices Guidance on cyber security practices Related content Role of Document Management System (DMS) In Ensuring GDPR Compliance Guidelines to Outsource Your Business Activities to Remote Teams To prevent data loss, advise your employees to - Install data protection software in devices Extra care needs to be taken if employees are using their personal computers because there are chances of ransomware attacks and leakage of company data. Advise them to install advanced data protection software directly on the devices rather than at network level. This is an ideal option for companies that have had no time to configure a Virtual Private Network (VPN), and for employees using their own private Wi-Fi networks to connect to the internet. Request employees to install the required updates in their devices regularly. Any advanced software used to monitor the network security will help identify any potential threats such as problems caused by overloaded or crashed servers, network connections and thus ensure that systems are secure for remote workers. Data encryption is also crucial for secure remote work. With better encryption, data cannot be accessed, even if the devices are stolen. Instruct employees to use computers that come with native encryption tools. www.managedoutsource.com (800) 670 2809

3. Implement Data Loss Prevention (DLP) solutions Data Loss Prevention (DLP) tools can support remote compliance. By applying policies directly to sensitive data, DLP tools help companies to – Monitor/control the data transfer Use personal information remotely Ensure no data is sent outside the company Make sure no third party can access your data Monitor and protect your employees’ workstations Recommend a Data Loss Prevention (DLP) tool for all your employees that have end-to-end encryption. Save data on centralized backup system in cloud Instead of relying on local storage, companies can implement a centralized backup system to standardize enterprise data management, allow team collaboration and compliance for data protection. With reliable cloud storage software, data can be stored even off-site, protected by biometric scanners. Cloud storage ensures that nobody outside of your company can access your company data. Its internal disaster recovery platform keeps a spare version of the file ready, if your file gets corrupted. Cloud access also provides continuity in your team’s work and allows them to operate business as usual. Though cloud data storage provides convenience, this may also pose a threat to the organization’s data, as employees may access data from unpatched devices. To avoid data risk, companies can enable automated auditing which helps to check who is downloading, modifying or sharing what data in the cloud. Safeguards to put in place to avoid data loss To ensure data security in this remote working situation, employers can - Monitor data traffic real time by setting alerts on logon activities Audit who is accessing what data Implement a proper disaster-recovery plan Allow only trusted people to connect to the office network Ensure proper IT partitioning within the office network Organizations providing online business process outsourcing services can also choose regular virtual meetings that offer convenience to stay in touch with their team as well as clients in diverse locations. www.managedoutsource.com (800) 670 2809