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RAVEN SPC Inquiry

RAVEN SPC Inquiry. April 27, 2006 SON Auditorium Presented by Susan Beckerman. Agenda. SPC Security Access SPC Inquiry Views Data in SPC Pay Period Ranges Posted vs. Affected Pay Periods Demos. SPC Security Access.

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RAVEN SPC Inquiry

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  1. RAVEN SPC Inquiry April 27, 2006 SON Auditorium Presented by Susan Beckerman

  2. Agenda • SPC Security Access • SPC Inquiry Views • Data in SPC • Pay Period Ranges • Posted vs. Affected Pay Periods • Demos

  3. SPC Security Access • Individuals needing access to RAVEN SPC Inquiry are to complete the “RAVEN Access Request” • The new form, effective 4/19/06, includes the choices for RAVEN roles that were previously found on the eUMB Financials Roles form. • Form found at http://www.fincsvc.umaryland.edu/images/ravenaccess.pdf • Send forms to Christy Kopchinski in Financial Services

  4. SPC Security Access • SPC Access does not require a HRMS role or a Financials role • Access can be granted based on Department, Award, or Project • You will see employees from other departments paid from your funding source • You will NOT see your employees if they are charged to other dept funding sources

  5. SPC Inquiry Views • On-line view • Provides summary totals in a cascading format • Can be downloaded to Excel

  6. SPC Inquiry Views • Download view • No totals- just data that can be easily imported into shadow systems or manipulated in Excel • Can be viewed on-line

  7. Data in SPC • Data is only from the HRMS module- JEs are not reflected in SPC • JEs can be manual transfers, check cancellations, overpayments, tax adjustments, etc. • JEs will be reflected in the payroll totals in the RAVEN Inquiry pages

  8. Data in SPC • Data was converted for the period 7/1/05 – 2/18/06 so inquires can be run back to pay period 06-01 • Encumbrances will eventually be there but they are not posted yet

  9. Data in SPC • Data is only updated every two weeks • Generally you’ll see it on the Tuesday after payday (same as now) • Reminder- PCD report in HRMS is updated every night for retro distributions so the two reports may be out of sync

  10. Pay Period Ranges • Reports can be run for: • One pay period • A range of pay periods during the fiscal year • A range of pay periods crossing fiscal years • An exact fiscal year (7/1-6/30)

  11. Pay Period Ranges • Year to date balances do not automatically appear on the report for the current pay period- you must run a separate report for the YTD balances • When running YTD inquires you should narrow your scope to one department or project since it takes a while to run

  12. Posted vs. Affected • Posted- the period that the charges are entered in the General Ledger • Affected- the period when the charges are incurred • The two are different for retroactive distributions only • Current charges: Affected = Posted • Retro charges: Affected < Posted

  13. Posted vs. Affected • RAVEN SPC can be run by Posted or Affected • HRMS Payroll Charges Detail (PCD) by pay period is Affected only • HRMS Payroll Charges Detail (PCD) by accounting period is Posted only

  14. Demos • RVSIT- names are scrambled for confidentiality purposes • Refer to handout for component details

  15. Demo • On-line view • Good source for quick informational needs • How much overtime by dept • What projects are C2s paid on • What percent of salary is State vs. Restricted funding

  16. Demo • Download view • Good for downloads to shadow systems • Good for custom sorting and summarizing in Excel for specific purposes

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