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WORD

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  1. WORD FORMATTING CHARACTERSAND PARAGRAPHS Section 2

  2. Skills • Apply fonts and font effects • Use Format Painter • Repeat a command • Align text in paragraphs • Indent text • Change line and paragraph spacing • Insert bullets and numbering

  3. Skills • Insert symbols and special characters • Set tabs and tabs with leaders • Add borders and shading to text • Insert a page border • Apply styles • Change the document default formatting

  4. Applying Formatting with the Font Group and the Mini Toolbar ACTIVITY 2.1 • Open FCTOslo.docx, and save as WordS2-01. • Select Oslo Fact Sheet, click Bold in Home tab, click Change Case in Font group, then click UPPERCASE at drop-down list.

  5. Applying Formatting with the Font Group and the Mini Toolbar ACTIVITY 2.1 • Select History, then clickUnderline. • Select and underline remainingheads: Population; Commerceand Industry; Climate; Holiday,Sport, and Leisure; SightseeingTours. • Select Viking Age in paragraphbelow History head. • Point to Mini toolbar above selected text, then click Italic on Mini toolbar.

  6. Applying Formatting with the Font Group and the Mini Toolbar ACTIVITY 2.1 • Select Catholic Middle Ages in first paragraph, then click Italic on Mini toolbar. • To select entire document, click Select in Home tab then click Select All at drop-down list.

  7. Applying Formatting with the Font Group and the Mini Toolbar ACTIVITY 2.1 • Click Font arrow in Font group, hover mouse pointer over various typefaces in drop-down gallery and note how text reflects selected font. • Scroll down and click Bookman Old Style.

  8. Applying Formatting with the Font Group and the Mini Toolbar ACTIVITY 2.1 • Click Font Size arrow,then click 11 atdrop-down gallery. • Click Font Color arrowand click Dark Blue. • Deselect text.

  9. Applying Formatting with the Font Group and the Mini Toolbar ACTIVITY 2.1 • To identify specific text for review by colleagues highlight text: • Click Highlight in Font group. • Select first sentencein second paragraph. • Select first sentence in Population paragraph to highlight. • Click Highlight button to turn it off. • Save and print WordS2-01.docx.

  10. Using the Font Dialog Box and Format Painter; Repeating a Command ACTIVITY 2.2 • Open WordS2-01.docx, press Ctrl + Home to move insertion point to beginning of page. • Select entire document by pressingCtrl + A. • Click Font group dialog box launcher. • Click Times New Roman in Font list and click 12 in Size list. • Click down-pointing arrow atright side of Font color thenclick Black,Text 1. • Click OK to close box.

  11. Using the Font Dialog Box and Format Painter; Repeating a Command ACTIVITY 2.2 • Select History, then click Font group dialog box launcher. • Click Arial in Font list,click Bold in Font stylelist, then click 14 inSize box. • Click down-pointing arrow at right side of Underline style option, then click (none) at drop-down list. • Click OK to close, then deselect heading.

  12. Using the Font Dialog Box and Format Painter; Repeating a Command ACTIVITY 2.2 • Click once on any character in History, then double-click Format Painter inHome tab. • Scroll down document andselect Population. • Select individually remainingheads: Commerce andIndustry; Climate; Holiday,Sport, and Leisure; andSightseeing Tours. • Click once on Format Painter in Clipboard group to turn off Format Painter.

  13. Using the Font Dialog Box and Format Painter; Repeating a Command ACTIVITY 2.2 • Select last sentence in document, then click Font group dialog box launcher. • At Font box, click Small caps. • Click OK to close box.

  14. Using the Font Dialog Box and Format Painter; Repeating a Command ACTIVITY 2.2 • Select Tour 1: Mini Cruise, then click Font dialog box launcher. • At Font box, clickShadow then clickOK to close. • Select Tour 2: FjordCruise, then press F4. • Select Tour 3: Fjord Cruise with Dinner then press F4. • Select Tour 4: Selected Oslo Sightseeing then press F4.

  15. Using the Font Dialog Box and Format Painter; Repeating a Command ACTIVITY 2.2 • Select OSLO FACT SHEET, change font to Arial and size to 16. • Save WordS2-01.docx.

  16. Font Keyboard Shortcuts • Font—Ctrl + Shift + F • Font Size—Ctrl + Shift + P • Grow Font—Ctrl + > • Shrink Font—Ctrl + < • Bold—Ctrl + B • Italic—Ctrl + I • Underline—Ctrl + U • Subscript—Ctrl + = • Superscript—Ctrl + Shift ++ • Change Case—Shift + F3

  17. Aligning and Indenting Text ACTIVITY 2.3 • Open WordS2-01.docx, position insertion point on any character in OSLO FACT SHEET, then click Center in Home tab. • Select from middle of firstparagraph below Historyhead to middle of thirdparagraph, then click Justify.

  18. Aligning and Indenting Text ACTIVITY 2.3 • Press Ctrl + End to move insertion point to end of document then pressEnter. • Click Align Text Right,type your first and lastnames, then press Enter. • Type Date:, pressspacebar once, thenpress Alt + Shift + D. • Press Enter then clickAlign Text Left.

  19. First Line Indent Left Indent Hanging Indent Right Indent Aligning and Indenting Text ACTIVITY 2.3 • Select 3 paragraphs below History head then click Align Text Left. • Position mouse pointer onLeft Indent marker on Ruler,hold down left mouse button,drag marker to 0.5-inch mark then release. • Position mouse pointer on FirstLine Indent marker on Ruler, holddown left mouse button, then dragmarker to 1-inch mark on Ruler.

  20. Aligning and Indenting Text ACTIVITY 2.3 • Position mouse pointer on Right Indent marker on Ruler, hold down left mouse button, then drag marker to 6-inch mark on Ruler. • Click anywhere in paragraphbelow Population head. • Click Page Layout tab, in Indent section click in Left box, then type 0.5. • Click up-pointing arrow at right side of Right text box to display 0.5".

  21. Aligning and Indenting Text ACTIVITY 2.3 • Follow previous steps to indent paragraphs below heads: Commerce and Industry; Climate; Holiday, Sport, and Leisure; Sightseeing Tours. • Select three paragraphsbelow History then clickParagraph dialogbox launcher. • Click down-pointing arrowat right side of Special boxthen click Hanging. • Click OK to close. • Save WordS2-01.docx.

  22. Aligning Text • Change text alignment with keyboard shortcuts: • To align left, use Ctrl + L • To center, use Ctrl + E • To align right, use Ctrl + R • To justify, use Ctrl + J

  23. Indenting Text • Indent text with keyboard shortcuts: • To indent text from left margin, use Ctrl + M • To decrease indent from left margin, use Ctrl + Shift + M • To create hanging indent, use Ctrl + T • To remove hanging indent, use Ctrl + Shift + T

  24. Changing Line and Paragraph Spacing ACTIVITY 2.4 • Open WordS2-01.docx, and to select entire document press Ctrl + A. • Click Line Spacing inHome tab then click 1.5. • Deselect text, then scrollthrough document. • To decrease line spacing to1.2, press Ctrl + A to selectentire document.

  25. Changing Line and Paragraph Spacing ACTIVITY 2.4 • Click Line Spacing, then click Line Spacing Options. • Type 1.2 in At box inSpacing section, clickOK to close, thendeselect text. • Select from line of textbeginning Tour 1: MiniCruise through threelines of text aboutTour 4: SelectedOslo Sightseeing. • Click Line Spacing, then click 1.0. 1.2

  26. Changing Line and Paragraph Spacing ACTIVITY 2.4 • Press Ctrl + End to move insertion point to end of document then click anywhere in last sentence. • Click Line Spacing, thenclick Add Space BeforeParagraph. • Press Ctrl + Home to moveinsertion point to beginningof document, click anywherein History head, then clickParagraph dialog boxlauncher.

  27. Changing Line and Paragraph Spacing ACTIVITY 2.4 • Click once on up-pointing arrow at right side of After box, then click OK to close. • Click in Population head and click PageLayout tab. • Click once on up-pointing arrow at rightside of Spacing After button . • Click in Commerce and Industry, thenpress F4 to repeat paragraph spacing command. • Click individually in each of remaining heads, then press F4.

  28. Changing Line and Paragraph Spacing ACTIVITY 2.4 • To remove hanging indent on paragraphs in History section, select text below History head, and press Ctrl + Shift + T. • Save, print, and close WordS2-01.docx.

  29. Inserting Bullets and Numbering ACTIVITY 2.5 • Open FCTRailTravel.docx then save asWordS2-02. • Select text Have your passvalidated through paragraphBe at the right train stationthenclick Numbering inHome tab. • Position insertion point at end of second numbered paragraph, then pressEnter once. • Type Arrive 20 minutes before train departure time.

  30. Inserting Bullets and Numbering ACTIVITY 2.5 • Select text from Free or discount transportation… through Reduced rental rates with … , then click Bullets button. • With text selected,replace round bulletwith a custom bullet. • Click Bullets arrow thenclick Define New Bullet.

  31. Inserting Bullets and Numbering ACTIVITY 2.5 • Click Symbol in Bullet charactersection. • At Symbol box, click down-pointingarrow at right side of Font box, thenclick Webdings. • Scroll to end ofsymbol list, clickearth symbol,click OK to close. • Click OK to closeDefine NewBullet box.

  32. Inserting Bullets and Numbering ACTIVITY 2.5 • Select text from Rail Passes through Greece-Italy, click Multilevel List button, then click middle option in top row in ListLibrary section. • With text selected,change numbers tobullets by clickingMultilevel Listbutton. • Click first option from left in middle row in List Library section then deselect text. • Save and print WordS2-02.docx.

  33. Inserting Symbols and Special Characters ACTIVITY 2.6 • Open Word S2-02.docx, move insertion point to end of document, then select and delete multiple-level bulleted text. • With insertion point at end of document a double space below bulleted text, type text shown up to Å symbol. • To insert Å symbol, click Insert tab,click Symbol button, then clickMore Symbols at bottom of palette.

  34. Inserting Symbols and Special Characters ACTIVITY 2.6 • At Symbol box with Symbols tab selected, click down-pointing arrow at right side of Font list box. • Click (normal text) atdrop-down list. • Scroll down list box toninth row then click Åsymbol. • Click Insert button,then click Close.

  35. Inserting Symbols and Special Characters ACTIVITY 2.6 • Type text up to ø symbol. To insert ø symbol, click Symbol button, then click More Symbols. • Click ø symbol, click Insert button, then click Close.

  36. Inserting Symbols and Special Characters ACTIVITY 2.6 • Type text up to ® character. To insert ® character click Symbol button then click More Symbols. • At Symbol box, click SpecialCharacters tab. • Click ® character, click Insert button,then click Close. • Type remaining text and saveWordS2-02.docx.

  37. Setting Tabs ACTIVITY 2.7 • Open WordS2-02.docx and move insertion point a double space below last paragraph of text. • Type International Airports with Train Connections then press Enter twice. • Make sure left tab symbol displays in Alignment button at left side of Ruler. • Position arrow below 1-inch mark on Ruler, then click left mouse button.

  38. Setting Tabs ACTIVITY 2.7 • Click once on Alignment button to display center tab symbol. • Position arrow below 3.25-inch mark on Ruler then click left mouse button.

  39. Setting Tabs ACTIVITY 2.7 • Click once on Alignment button to display right tab symbol. • Position arrow below 5.5-inch mark on Ruler, then click left mouse button.

  40. Setting Tabs ACTIVITY 2.7 • Type text shown, press Tab before typing each tabbed entry and be sure to press Tab before typing entry in first column and bold text in first row. • After typing last entry, press Enter twice, then click Clear Formatting button in Home tab. • Save WordS2-02.docx.

  41. Setting Tabs with Leaders ACTIVITY 2.8 • Open WordS2-02.docx then move insertion point to end of document. • Click Alignment button at left side of Ruler to display left tab symbol . • Position arrow below 1-inch mark on Ruler, then click left mouse button. • Click Alignment button at left side of Ruler to display right tab symbol . • Position arrow below 5.5-inch mark on Ruler, then click left mouse button.

  42. Setting Tabs with Leaders ACTIVITY 2.8 • To type heads shown, press Tab, click Bold, then type Airport. • Press Tab, then type Service. • Press Enter once, then click Clear Formattingto remove bold and paragraph tab formatting.

  43. Setting Tabs with Leaders ACTIVITY 2.8 • Set left tab and right tab with leaders at Tabs dialog box. • Click Paragraph dialog box launcher then click Tabs in lower left corner. • Be sure Left is selected inAlignment section, and withinsertion point in Tab stopposition box, type 1, thenclick Set.

  44. Setting Tabs with Leaders ACTIVITY 2.8 • Type 5.5 in Tab stopposition, click Right inAlignment section, thenclick 2 . . . . . in Leadersection. • Click Set, then click OKto close.

  45. Setting Tabs with Leaders ACTIVITY 2.8 • Type remaining text shown; be sure to press Tab before typing first entry. • Save WordS2-02.docx.

  46. Adding Borders and Shading ACTIVITY 2.9 • Open WordS2-02.docx, select numbered paragraphs, then click Border arrow in Home tab. • Click Outside Borders at drop-down list.

  47. Adding Borders and Shading ACTIVITY 2.9 • Select bulleted paragraphs then click Border in Paragraph group. • Select text with heads Country,City, and Airport through textwith entries Italy, Rome, andFiumicino. • Click Border arrow then clickBorders and Shading.

  48. Adding Borders and Shading ACTIVITY 2.9 • Click down-pointing arrow at right side of Style box to display first double-line option then click. • Click down-pointing arrow atright side of Color box, thenclick Dark Blue. • Click down-pointing arrow atright side of Width box, thenclick ¾ pt.

  49. Adding Borders and Shading ACTIVITY 2.9 • Click Shading tab, then click down-pointing arrow at right side of Fill. • Click Aqua, Accent 5, Lighter 80%, then click OK to close.

  50. Adding Borders and Shading ACTIVITY 2.9 • To add same border and shading to other columns, select text with heads Airport and Service through text entries Fiumicino and Train every 10 to 20 minutes, then press F4. • To apply shading to title move insertion point to Traveling in Europe by Train click Shading arrow, then click Aqua, Accent 5, Lighter 80%.