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INF1060

INF1060. spreadsheets. Making formulas. Like your calculator, you can use Excel to perform many mathematical functions as well as organize data In this module we will work on some basic activities to get us started, then work on two major assignments. More stuff.

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INF1060

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  1. INF1060 spreadsheets

  2. Making formulas • Like your calculator, you can use Excel to perform many mathematical functions as well as organize data • In this module we will work on some basic activities to get us started, then work on two major assignments.

  3. More stuff • Constants are numbers that remain unchanged in the formula. For example, in =2+3 the numbers 2 and 3 are constant. The only way to change this is to edit the formula • Variables are values with numbers that can vary or change according to how you set them up

  4. Activity 1 • Open a blank excel document • Type in the number 12 in cell B4 and 144 in C4 • Click on cell D4 • Type = • Type the formula to multiply the two numbers (B4*C4) • Press Enter • Save it as Activity 1

  5. Activity 2- recreate this table

  6. Activity 2- Next Steps • Enter the label “Total Expenses” into cell A11 • Type into cell B11: =B5+B6+B7+B8+B9+B10 • Press Enter to end the formula. Do this for the other categories • Enter the total for cells C5 to C10 in cell C11 • Change the monthly food bill for February to 240. See what happens. • Save this as Activity 2 • Note: Excel reads equations using BEDMAS

  7. Functions • There are over 200 functions in Excel. Here are some examples: • =Average(B6:C6:D6) would calculate the average spent on food in the graph • =sum(B6:C6:D6) adds them all together

  8. Functions To enter functions: • Click the cell where you want the formula • Type an equal = sign • Type the function name i.e. Average • Type in brackets the values you want to use • Press Enter Horray! Are you a wizard?

  9. Activity 2-2 • Open Activity 2 • Add the title Quarterly Report in cell C1 • Enter the label “Total” in E3 • Enter the formula =SUM(B5:C5:D5) in cell E5 • Total the other rows • Save your work, replacing the original Activity 2

  10. Activity 2-3 • Enter Average in cell F3 • Enter Maximum in cell G3 • Enter Minimum in cell H3 • Enter =AVERAGE(B5:D5) in cell F5 • Enter =MAX(B5:D5) in cell G5 • 6. Enter =MIN(B5:D5) in cell H5 • The values in F5, G5 and H5 should be 500. Do you see why? • Save your work

  11. Activity 2-4 • Replace the cell contents of B11 with =SUM(B5:B10) • Edit C11 so it reads =SUM(C5:C10) • Edit cell C1 to read “Quarterly Report 2012” • Edit the Utilities for March to 205 • Delete the contents of cells in the range E6:H10

  12. Activity 2-5 • Move the contents of cell A11 into A12 • Move the contents of cells B11:D11 down to B12:D12 • Copy the formula in cell E5 into E6 • Copy the formula in cell E6 into the range E7:E10 • Copy the formulas in the range F5:H5 into the range F6:H10

  13. Hand in this activity(not for marks, just to see how you do) • Label your activity: Lastname.FirstnameSpreadsheet1. Hand it into the INF1050 Folder Next Activity- Graphs- Activity 3- Is on the next page!

  14. Use These Fake Hockey Stats – 1 TeamMr. Rattray has terrible hockey knowledge

  15. Creating a Graph • Simply highlight the information you wish to use. In this case, all of it.

  16. Next steps Go to the Insert tab and click on column. Select 2-D Column

  17. You should have something like this. Move the graph down below and make it bigger.

  18. Adjusting the X-Axis Double click on the X-axis on the graph

  19. Next Steps • Adjust the number under Major Unit to Fixed and 10 . See what happens.

  20. One Set of Data • This time select only ONE set of data and under Insert select a 2-D Bar Graph for this one set of data. You will have to select the player names as well as. This time, adjust the Axis Major Unit to “1” so that the axis goes 1, 2, 3, 4, 5, 6, etc. instead of skipping numbers.

  21. Two Players • Select the info for two players: • Exclude Height and Weight for this selection if it is part of your data.

  22. Select the Area Graph

  23. Put all 3 graphs below the table • Voila! You have finished the 1stassignment • (this one is for marks) • Call this assignment Activity 3 and leave it in your INFO folder.

  24. Main Assignment • You will get to create your own monthly budget system, using our template • We are pretending that you are living on your own. • You will figure out how much extra money you will have left over to spend on other things and how much you can put into your savings.

  25. Main Assignment • You will have to create specific columns for the things you would spend money on • Create columns for rent, food, transportation, entertainment, clothing, and miscellaneous • You will also have a columns for you earnings from your part-time job and a column for the money used from your savings

  26. How Do I Do This? Copy this EXACTLY as shown. I had to split the picture in two

  27. How much you spent on something How much you got paid or made Your overall balance

  28. FORMULAS How much you spent on something How much you got paid or made =F11-D12+E12 So this takes your current balance, subtracts the last payment you made (D12), and adds in any money you may have made (+E12) Copy this formula down the column

  29. Keeping Track If you buy something, record it’s price in the appropriate column. Record the amount for the item here as well. This is important because this is for the formula Record the date and whereabouts of an item you have purchased in this column

  30. Keeping Track More If you take any money out, record this here then put it in the Amount Paid column too This is for cheques. Your rent will have to be paid in cheques

  31. Way Down Low Make this down at the bottom all the way across to the T Column. The bottom Row that you see is down at Row 123. We will use this to record what happens at the end of the month

  32. Here, put =N13. Then copy the formula down. The N column is where we record anything put in your savings Formulas! Here, use a Summary formula for all of the G columns that are used. This column shows your total expenses This column represents Your budget

  33. Formulas! Create a sum of everything in the T column Create a sum of everything used in the R column.

  34. Details • You work part-time. You are paid every two weeks. You make $500 every two weeks bussing tables at a restaurant • You have to pay 60 dollars a month for a bus pass • You go shopping for food once every week. Each week you spend $66 on groceries. • Your rent is $480 a month. You have a room mate. It’s too bad they smell like rotten eggs, but at least you are splitting the rent. • You spend $20 a week on entertainment/ eating out • Your Shaw phone and internet bill is $70 a month • You withdraw $20 from an ATM every month for miscellaneous adventures!

  35. Details • Before you left for the city, you saved $600, but your apartment was unfurnished, so you have to buy a bed, dresser, table and sheets. Figure out how much these cost by going to IKEA’s website • This spreadsheet you make will cover 3 months. There will be 3 pages total, one for each month. This will be explained later.

  36. The Budget • Once you think you know how much everything costs, estimate how much it will be by putting it in your budget column. Where the Zeroes are in this picture.

  37. Under or Over Budget? T9- T123 R9- R123

  38. Starting Next Month In this cell enter this formula. It will carry over your money from last month. Repeat for the next page with this month.

  39. Life Comes At You Fast! Include the following in your expenses: • In February you unexpectedly caught fire. You no longer have a nice pair of jeans and have to buy another. Include this in your costs. • In March you went out with your friends for dinner and spent $50. • In April you had to take a cab. Add $40 to this month.

  40. Figure Out: 1. How much you have left over in your chequing account at the end of 3 months 2. Your total savings for 3 months 3. How much you spend in a month 4. How much you can budget in each category monthly (the part at the top of the sheet with the categories) without going broke? 5. Assuming your budget is the same for the next 8 months, what will your savings, earnings and expenses possibly look like? Provide an estimate and how you came to your conclusion. Include this information in a separate Word document to hand in as well. Call your document Lastname.Firstname Spreadsheet 2

  41. Save and Hand In!!! • Don’t forget to make this for 3 months • The end!

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