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Practical use of AGMS

Practical use of AGMS. Management tool Communication tool Reports Analysis. The Client. Accurate representation of client interaction Referral Continuity Learner involvement Opportunity for feedback Planning. The Organisation. Information Quality Tracking Funding Evaluation.

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Practical use of AGMS

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  1. Practical use of AGMS • Management tool • Communication tool • Reports • Analysis

  2. The Client • Accurate representation of client interaction • Referral • Continuity • Learner involvement • Opportunity for feedback • Planning

  3. The Organisation • Information • Quality • Tracking • Funding • Evaluation

  4. AEGI Records System • Adult Guidance Management System ( database ) • Weekly review by project staff • Quarterly qualitative and quantitative reports

  5. Eight Rules of Data Protection • 1. Fairly obtained • 2. Obtained for a specific purpose • 3. Used only for that purpose • 4. Kept secure • 5. Be accurate and up to date • 6. Adequate • 7. Retained ‘as necessary’ • 8. Available on request

  6. Record Keeping Guidelines • Clearly written • Accurate • Factual • Relevant • Access to records • Objective and professional • In appropriate medium • Critical incidents appropriately recorded

  7. QuantitativeData • Client personal information • One to one guidance information • Group guidance information • General public queries • Other related activities (e.g. meetings, travel, training) • Local analysis tools

  8. QualitativeData • Client interaction • Quarterly qualitative returns • Local analysis tools

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