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Using Professional Judgment for Cost of Attendance (COA)

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This session covers the principles and practices of Cost of Attendance (COA) development using Professional Judgment (PJ) in financial aid. Participants will learn about federal and institutional guidelines, allowable costs, and how to address common PJ issues and concerns. The agenda includes strategies for including student input, managing special circumstances, and communicating decisions effectively without compromising professionalism. Gain insights into navigating the complexities of COA, appealing processes, and ensuring fairness in financial aid decisions.

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Using Professional Judgment for Cost of Attendance (COA)

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  1. Using Professional Judgment for Cost of Attendance (COA) Lamar D. Richardson Duke University Fuqua School of Business NCASFAA 2007 FALL CONFERENCE

  2. Agenda • COA Development: • Federal Guidelines • Institutional Guidelines • COA – Allowable Items • A PJ Party • PJ Issues and Concerns • How to say “No” without saying “No” • Options

  3. COA Development • Number of months (nine to thirteen months) • Cost of living surveys • Student involvement, Financial Aid Committees • Special circumstances based on your school

  4. COA Development Federal Guidelines: • SFA Handbook, Volume 3, Chapter 2 • Cost of Education • Established each year by each school’s financial aid office. • Costs directly related to a student’s education that may be met through financial aid. • Components (allowable costs) of a COA are very similar at each school, the amounts will vary significantly from institution to institution.

  5. COA Development: Institutional Guidelines: • Policies such as using University Cost of Living • Fee Structures • Graduation requirements that help dictate what can be included in COA

  6. COA Development • Allowable items • Tuition and Fees • Books, supplies, transportation, personal, and miscellaneous • Room and board or rent and utilities • Dependent care • Study abroad expenses • Disability expenses • Employment expenses for coop study • Loan fees

  7. PJ Party • Alone = • With Staff =

  8. PJ Issues and Concerns • Medical/Dental Issues • Transportation Issues • Childcare • Lifestyle choices • Preparatory Courses • Licensing Exams (USMLE, Bar, etc.) • Remediation • Study Abroad

  9. How to say “No” without saying “No” Decline in a Professional Manner: • Explain regulations • Explain fairness and equity for all • Discuss student’s other options • Appeal process, FA Committee • Offer tissue and candy • Other?

  10. Options

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