Solutions for Enterprise Wide Procurement (SEWP)

1. Solutions for Enterprise Wide Procurement (SEWP)

2. Types of Federal Contract Vehicles • Government-Wide Acquisition Contracts (GWACs) • Agencies approved by OMB to be IT Product/Service GWACs • GSA, NIH, NASA • EPA is authorized for IT Recycling Contracts • Based on Clinger-Cohen Act • Economy Act determination not required for GWACs • Open to All Federal Agencies and Their Authorized Support Contractors • Franchise Funds • Provide Procurement Support • Authorized by OMB • Department of Interior, GSA • MACs / IACs • Rules / Authority / Agreements not always clear

3. SEWP Mission and Scope “ To serve up fresh technologyfor federal agencies” SEWP Scope = IT Product Solutions • All Types of IT and IT Related Products (Hardware, Software, Network Communications, Audio-Visual, Supporting Technology) • Firm Fixed Price Product Based Services • No Limit on Planning, Installation and Implementation Services • No Limit on Maintenance / Warranty / Product Training • 10% Limit on Consulting Services in Support of Purchased Products • No more than 3 months in total length • Group E - $3.5 Million non-competed 8(a) Set-Aside contracts for IT services are available

4. SEWP Vision & Customer Service “To bethe premier customer-focused contract vehicle for federal government purchases of IT products” • Help Desk • Call, call, call (301) 286-1478 / help@sewp.nasa.gov • Customer Service • Pre-order support • Order processing and clerical support • Post-order quality assurance & tracking • Order Processing and tracking

5. SEWP Contracts = Your Contracts! • Flexible, Commercial-Based Contracts • Generic / commercial contracts • Additional Ts & Cs may be applied • Contracts available online • Control and Constraint • Government oversight and control over all contract activities • On-Line Contract Database of Record • All contract items reviewed for scope and pricing • Technology Refreshments within hours of requests

6. Save Money: Low Prices, Lower Fees • Program budget is self-contained: • NASA provides no direct SEWP funding • No SEWP funding is provided to NASA except for overhead costs Effective November 1, 2009 Comparison to other major IT Contract fees: - GSA Schedules: 0.75% (built in) with no cap • Fee may be either a separate line item or included in product pricing

7. SEWP Fee • Fee is based on invoice amount • If items returned or price reduced on products, fee is also reduced • Fee is assessed per order; per mod; per call (for purchase agreements) • Leases paid at start of lease • Contract Holders cannot ask fee to be added if not on quote • Customer can request fee be added into CLIN prices • SEWP Order report shows fee

8. Industry Terms • Contract Holder • Authorized Reseller • Authorized Contractor • Manufacturer • Sales Agent • Teaming

9. SEWP by the Numbers

10. SEWP = Fair and Reasonable Pricing • Pre-competed, Pre-negotiated Contracts • Preset Discount Structure • Internal Price Review • Less Than or Equal to GSA Price • Combined Buying Power and Internal Competition Drives Competitive Pricing • Price is negotiable • Price can be challenged

11. Contract Holder Groups 4 Competed Groups • Group A: OEMs and Value Added Resellers (VARs) 9 Contract Holders • Group B: SDVOSB Set-asides VARs 6 Contract Holders • Group C: Small Business Set-asides VARs 12 Contract Holders • Group D: Non-Set-aside VARs 15 Contract Holders

12. Fair Opportunity • Fair Opportunity MUST BE provided within a Group • Opportunity may be provided across multiple Groups • Fair Opportunity Applies to any Multi-award Order • FAR 16.505(b) • Process for Fair Opportunity (per FAR) is at CO’s Discretion • SEWP Web Tools Provide Assistance • Locate manufacturers on contract: • SEWP Manufacturer Lookup Tool • Provide Fair Opportunity: • SEWP RFQ tool is the only RECOMMENDED method

13. Order Size Limits • Groups A through D • $5.6 Billion Contracts – not likely to exceed any contract limit • Contract Holders do not have to accept an order: • With a single item in excess of $2 million • With a total dollar amount of $10 million • No order has ever been rejected due to these limits

14. Group E: 8a Set-Asides (non-competed) • Non-Competed 8(a) Set-aside Contracts • Complement Prime Vendor (competed) contracts • Primarily product based services • Limited to $3.5 million per contract • Fair Opportunity not required • Recommended to include all 4 companies

15. Business Sizes • Business Sizes are based on original contract award • Sizes are re-certified upon novations and after 5 years • Sizes are notated on SEWP Website • Small Business plans are incorporated in existing contracts

16. Quote Issues • Reopening RFQs • Splitting Quotes • Multiple / Alternative quotes • Partial Responses

17. Order Issues • Fax Cover Sheet • Status E-mails • Initial notification • Order Amount and fee • Delayed Acceptance • Delivery Time • Other • Payment • MIPR Funds