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Web ASSIST Maintenance Features for CSU & UC Campuses

The 13th Annual ASSIST Conference held on December 1-2, 1998, at the Walnut Creek Marriott Hotel focused on critical features and implementation strategies for managing curriculum data across CSU and UC campuses. Sessions covered topics such as PowerBuilder applications, web maintenance reports, and security features in data management. Key discussions included system components, data concepts, and the annual schedule for curriculum updates. This conference provided a platform for academic professionals to explore best practices in articulation agreements and ensure effective collaboration in data entry and maintenance tasks.

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Web ASSIST Maintenance Features for CSU & UC Campuses

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  1. Web ASSIST MaintenanceFeatures for CSU & UC Campuses 13th Annual ASSIST Conference Walnut Creek Marriott Hotel December 1 & 2, 1998

  2. Overview • Sessions: Features, Implementation & CSU/UC Data Issues • Topics: • System Components • PowerBuilder Application • Publishing Data • Different Data Concepts • PowerBuilder Security • Web Maintenance Reports • Web Maintenance Security • Annual Schedule • Curriculum Maintenance

  3. System Components • Multiple Sybase Databases at ACS • Production Database • Maintenance Database • Scratch and off-line production databases • PowerBuilder Application at Universities for Data Entry • Sybase “Open Client” for Internet Communication • Secured Web Site for Maintenance Reports

  4. PowerBuilder Application • Menu Bar • Articulation Agreement Window • Document Views (Major and Departmental) • Articulation Instance Window • Other Features • Text Editor • Copy/Paste • Find/Replace • Footnotes • Publish/Unpublish

  5. Publishing Data • Publish Process • No publishing of partial agreements • ACS Overnight Processes • Ready early next morning in most cases • Email Notification • Content of notifications • Registering for service • ACS will register all campus contacts • Requesting notifications for other campuses • Unpublish Process • Notifications

  6. Different Data Concepts • Curriculum Data • 1 copy of course data w/ begin, changes & end • Dates on TCAs determine which courses are displayed • ACS & UCOP manage all TCAs • Instances of Articulation • Can span multiple agreements • Dates on Articulation Agreements determine which instances are displayed • Which Version of a Course is Displayed? • Based on Instance Begin Term and Agreement Begin Year

  7. Different Data Concepts Course/TCA Example Curriculum Data CourseID Term CourseName CourseTitle CourseUnits 12345 F90 MATH 10 Calculus 3 units S98: Calculus: Level 1 12346 F90 MATH 12 Advanced Calculus 3 units TCA Data CourseID Term IGETC Area 12345 F91 2A 12346 F91 2A 97-98 IGETC Display {12345} MATH 10 Calculus 3 units {12346} MATH 12 Advanced Calculus 3 units 98-99 IGETC Display {12345} MATH 10 Calculus: Level 1 3 units {12346} MATH 12 Advanced Calculus 3 units

  8. Different Data Concepts Instance/Artic Agmnt Example Curriculum Data CourseID Term CourseName CourseTitle CourseUnits 12345 F90 MATH 10 Calculus 3 units S98: Calculus: Level 1 12346 F90 MATH 12 Advanced Calculus 3 units Articulation Instance Data Instance ID Term S-Course R-Course 100 F95 12345 2335 101 F95 12346 2324 Articulation Agreement Data Year 97-98 98-99 97-98 Articulation Agreement Display {100} MATH 10 Calculus (3) | MATH 101 Calculus (3) {101} MATH 12 Advanced (3) | MATH 90 Calculus & (3) Calculus Linear Algebra 98-99 Articulation Agreement Display {100} MATH 10 Calculus: Level 1 (3) | MATH 101 Calculus (3) {101} MATH 12 Advanced (3) | MATH 90 Calculus & (3) Calculus Linear Algebra

  9. PowerBuilder Security • ACS authorizes access • Assigns User IDs & Passwords • All Current UC & CSU Campuses who use the Revelation software will be authorized • Community Colleges • Will be authorized only if they want to enter articulation between Community Colleges • Will not yet be authorized to maintain “majors” data for universities • This capability may be implemented in a later version of the Articulation Maintenance Software

  10. Web Maintenance Reports • Articulation Agreements • Major Preparation (final and draft mode) • Departmental (final and draft mode) • General Education (final and draft mode) • Matrix of Articulation (may not be available in August) • Display Majors Defined by a University • List All Instances of Articulation • List All Instances for a Course (Sending or Receiving) • List Courses Used in an Agreement

  11. Web Maintenance Reports • Curriculum Data • All Courses for an Institution • Active Courses for a Term • Course Changes for a Term • Trace the History of an Individual Course • Course Prefixes and Departments for an Institution • Other Data • Display Institutions • Display Which Data is in the Maintenance Database for an Institution • Display Which Data is Published for an Institution • Display CAN Data

  12. Web Maint Reports Security • All Users Authorized for PowerBuilder • Access by Other at CSUs & UCs • Not for August 1999 • Will implement some time in 1999-2000 • Access by College Articulation Officers • Not for August 1999 • Will implement some time in 1999-2000

  13. Annual Schedule • April: Fall Curriculum Updates • May: IGETC & CSU GE New Courses • May-???: Articulation Agreement Updates • August-June: UCOP TCA Updates • September: Spring Curriculum Updates

  14. Curriculum Maintenance • Web-based update process • Described in another session • Error Corrections • Only ASSIST Contacts can submit corrections • ACS will enter corrections in Maint DB once per month • CSU/UC campuses will be notified of specific corrections • Univs will have 1 week to review • Update AAs, leave alone or unpublish • ACS will then publish corrections • With email notifications

  15. Questions?

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