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Satisfactory academic progress

Satisfactory academic progress. Sandy Neel SASFAA Past President Bellarmine University. New SAP. The Satisfactory Academic Progress regulations became effective July 1, 2011. All SAP regulations are now included in CFR 668.34 668.32(f) includes SAP with other eligibility requirements

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Satisfactory academic progress

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  1. Satisfactory academic progress Sandy Neel SASFAA Past President Bellarmine University

  2. New SAP • The Satisfactory Academic Progress regulations became effective July 1, 2011. • All SAP regulations are now included in CFR 668.34 • 668.32(f) includes SAP with other eligibility requirements • 668.16(e) refers to SAP as “reasonable policy”

  3. What is new? • New SAP regulations clearly outline the requirements that must be present in an institutional SAP policy • If SAP is monitored after each payment period, then the school has more flexibility

  4. What is new? • Appeal process • Financial aid warning, financial aid probation, pace • Requirements of an academic plan • Inclusion of transfer hours • Repeat coursework

  5. Basic Components of SAP • Qualitative Standard – Is student at a high enough grade point average to reach graduation standards? • Quantitative Standard (Pace ) – Is student completing enough hours to finish program within maximum time frame? • Maximum Time Frame – Will the undergraduate student complete the program within 150% of requirements? • Evaluation schedule – How often will SAP be reviewed?

  6. Qualitative GPA • Program less than 2 years • Must have standing consistent with graduation requirements • Program longer than 2 years • Must have C average or equivalent at end of 2 years. You can no longer use 60 credit hours. Two years is equivalent to 4 semesters.

  7. Quantitative PACE • Pace is defined as progression to ensure completion within the maximum time frame • Pace must be measured at each evaluation • A graduated pace standard is still permitted; i.e., 1st term – 50%; 2nd term – 60%; 3rd term – 70% • An even percentage measurement can be used; i.e,, 67%

  8. Calculating Pace/Quantitative Progress Cumulative number of credit hours completed ___________________________________________ Cumulative number of credit hours attempted = Pace/Quantitative Progress

  9. Quantitative Maximum Time Frame • Undergraduate • Quantitative standard – maximum time frame cannot exceed 150% of published program length • Graduate • Maximum time frame not specified • Number of credit hours not specified • School determines both and must publish and follow that determination

  10. MAXIMUM TIME FRAME CALCULATION To graduate from Anywhere College, students must complete 126 hours of coursework. The maximum time frame cannot exceed 150% of the published program length of study. 126 x 150%= 189 Students at Anywhere College can complete up to189 credit hours and still be eligible to receive financial aid.

  11. Transfer hours • Now required to count transfer hours accepted at your institution as both attempted and completed hours in SAP • Transfer students may now have slight advantage over other students • Transfer credits in calculation of pace means all completed work for all students considered • Schools still free to set own policies related to number of changes in major allowed

  12. Repeated coursework • SAP rules do not require schools to allow course repetitions • SAP rules do not require schools to limit the number of course repetitions • SAP rules do address the treatment of repeats for measuring satisfactory progress • If the school allows repeated coursework • Unlimited repeated courses could be funded if student has not passed the course • Only one repeat of course could be funded with Title IV aid if student has previously passed the course

  13. SAMPLE POLICY

  14. Determining SAP • Students must be reviewed at regular intervals to determine if satisfactory progress requirements are being met • At least once a year • Every semester • Combination

  15. If the institution permits Appeals, the policy must include • How the student can reestablish eligibility • The basis on which a student may file an appeal (death of family member, injury, illness or other special circumstances) • Must describe the information the student needs to submit to support the appeal including • Why student failed to make SAP • What has changed that will allow the student meet SAP at next evaluation • Number of appeals is not regulated

  16. Financial aid warning • Can only be used if checking SAP each payment period • Financial aid warning status is assigned automatically and student is still eligible to receive aid during the financial aid warning term. Students do not need to appeal to be given financial aid warning status • If SAP standards are not met during financial aid warning term, an appeal can be filed

  17. Financial aid probation • If SAP is checked annually, student may appeal to have a financial aid probation term to meet minimum requirements • If SAP is checked each term, student may appeal if after financial aid warning term SAP standards are not met • Financial aid probation may be for one term or multiple terms based on an Academic Plan

  18. Probation for one term • Must be able to meet SAP requirements after that term • GPA • If too low cannotapprove straight out • PACE • If student will not be on track after one term cannotapprove

  19. GPA case study Brenda has been at Anywhere College for 6 semesters with 63 hours and has earned a 1.8 GPA. Anywhere College allows appeals for SAP. The Committee reviews her appeal and would like to approve it since she has demonstrated compelling reasons for an appeal. Can she raise her GPA above a 2.0?

  20. Pace case study Carl attends Anywhere College and has attempted 37 hours. At Anywhere College they measure pace at 67% therefore Carl needed to earn 24.79 hours to be in good standing. Carl actually earned 18 hours. He was ill in the spring semester and provided documentation in his appeal. Can he be in good standing after one term?

  21. Academic plans • When a student cannot get back in good standing after one semester on probation, an Academic Plan can be developed. An Academic Plan for an approved appeal may state specific conditions that must be met such as: • Register for a lighter class load • Earn a certain GPA each term • Earn all hours attempted

  22. Academic plans continued • Can be very basic • May involve other offices on campus such as Academic Resource Center or student Success Center • Student is on Probation and must be checked each term to ensure they are meeting the plan.

  23. Additional guidance on sap • Preamble to the Program Integrity Final Rule: http://www.gpo.gov/fdsys/pkg/FR-2010-10-29/pdf/2010-26531.pdf • Electronic Announcement: http://ifap.ed.gov/eannouncements/060611SAPReviewfor StudentinClockHrs.html • Program Integrity Q&A: http://www2.ed.gov/print/policy/highered/reg/hearulemaking/2009/sap.html

  24. Questions?

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