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Learn to analyze and allocate IT costs effectively to improve budgeting, decision-making, and value for money. Enhance financial responsibility and track cost-saving opportunities under the IT Costing Services (CITS) Project.
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Understanding IT Costs Peter James and Martin Bennett Jisc Costing IT Services (CITS) Project London, 10th February 2014
Jisc Costing IT Services (CITS) Project CITS Stage 1: Janet X-Ray Financial Tool University of York IT Cost Exercise CITS Stage 2 • Repurposing York spreadsheet and experience into a generic tool • Costing specific activities e.g. data centres • Financial skills learning materials for IT staff
Why Cost? • More strategic understanding • Benchmarking • Service costing • Budgeting/management responsibility • Decision support- investment, provision • Value for money • Continuous improvement
An IT Cost Model PURPOSE RECORDED COSTS COST OBJECTS USE • Identify what an IT department does • Enable benchmarking • Find improvements and/or cost savings • Provide more robust data for specific decisions • Determine charges for services • Devolve budgets or assign financial responsibility • Track cost and VFM improvements over time • Improve accountancy systems to better support decision-making • Central IT • Staff • Hardware • Software • Other • Services • Individual • Group • Strategic Decisions • Cloud • Investment Decisions • Storage • Activities • Data Centre • Storage • V Machines • Local IT • Staff • Hardware • Software • Other • Management • Responsibility Benchmarking • Estates • Energy • Cooling • Power Supply • Other • Space/TRAC • Depreciation
Where are the costs? • Within the organisation • Within central IT- staff is usually the main element- network is often the main hardware cost • In terms of users- 80/20 question • In terms of the future- more of the same- or step changes?
How to allocate? • What needs to be allocated?- specialised applications? • Direct data- timesheets for staff?- equipment use • Pro rata • By proxy- staff time?- user base?
Costing HPC and Storage • Not Just Cost- other factors- cloud may work best as part of strategic change • Not for everything- non urgent HPC- lower tier storage • Different solutions
HPC & Cloud Considerations • Not just cost- other factors- cloud may be best as part of strategic change • Not for everything- non urgent HPC- lower tier storage • Multiple solutions e.g. for HPC- compute/store/memory bundles- speed & ‘virtual cores’